Crafting Wedding Fan Programs: A Step-By-Step Guide

Wedding fan programs are a creative way to display your wedding details and keep your guests cool on a warm day. They can be easily personalised and are simple to make, with most of the supplies available at your local craft store. In this article, we will take you through the steps to create your own wedding fan programs, from printing and folding to assembling and decorating. We will also offer tips on choosing the right paper and glue to ensure your fans are both functional and stylish.

Printing your programs

You can design your wedding program using software like Microsoft Word or Adobe Photoshop. If you're not confident in your design skills, you can also purchase a printable wedding program or use a digital template that you can edit yourself.

When creating your design, it's important to consider the size of your paper and whether you want a one-sided or two-sided fan. For a one-page design, you can print your program on 8.5" x 11" paper and fold it in half, while for a two-sided design, you may want to use 5" x 7" paper.

If you're printing at home, use standard cardstock paper. Make sure the paper weight is not too heavy for your printer; most home printers can handle 80-pound to 100-pound cover weight. If you're printing on shimmer cardstock, consider using a laser printer to avoid smearing.

Before printing large quantities, it's a good idea to print a sample or have a sample printed at a local print shop to ensure the quality and compatibility with your chosen paper.

If you have a large number of programs to print, you may want to consider using a professional printing service. They can provide higher-quality prints and handle thicker paper weights.

Once you've finalised your design and chosen your paper, you're ready to start printing your wedding programs!

Paper Choice

The type of paper you choose for your wedding fan programs is important, as it will affect the overall look and feel of the finished product. Here are some tips to help you choose the right paper:

• Weight: The weight of the paper is measured in pounds (lbs). For home printing, it's recommended to use paper with a weight of 80-100 lbs. This weight provides a good balance between thickness and foldability. However, if you're printing on shimmer cardstock, you may need to use a heavier weight to avoid smearing.
• Finish: There are various finishes available for cardstock paper, such as smooth, textured, or shimmer. If you have an older printer, it's best to stick with lower-end cover weights and smooth finishes to avoid any smearing or compatibility issues.
• Sampling: Before finalising your paper choice, it's a good idea to order sample sheets of different types of paper to test with your printer. This will help you ensure that your printer works well with the chosen paper and that the finish is to your liking.

Choosing your paper

Choosing the right paper is crucial for making elegant and functional wedding fan programs. The paper should be thick enough to be sturdy but not too heavy for your printer to handle. For two-sided printing, opt for 65lb to 80lb paper, especially if you're using a home inkjet printer. Thinner paper is more prone to smudging and may not produce crisp results.

If you're printing on a single side, choose a heavier paper, such as 110lb cardstock. This will give your fan programs a more luxurious feel and make them easier to handle. It's worth noting that printing on shimmer cardstock can be tricky with an inkjet printer, so consider using a laser printer for this type of paper to avoid smearing.

Before committing to a large quantity of paper, it's a good idea to order sample sheets of different kinds to test with your printer. This way, you can ensure that your printer works well with the paper and that the finish is to your liking. If you have an older printer, it's generally better to stick with lower-end cover weights and smooth finishes to avoid any complications.

Additionally, consider the size of your fan programs when choosing the paper. Standard paper sizes like 8.5" x 11" or A4 are commonly used, but you can also find specialty paper in sizes like 5" x 7". You may need to trim the paper down to size, so be sure to have a paper cutter or trimmer on hand.

By selecting the right type and weight of paper, you'll be well on your way to creating beautiful and functional wedding fan programs that will impress your guests.

Cutting your programs

Step 1: Gather the Necessary Tools

Before you begin cutting, make sure you have the right tools for the job. You will need a sharp pair of scissors or an X-acto knife, a ruler (preferably metal), and a self-healing cutting mat to protect your work surface. A paper scoring board and a paper score and fold tool can also be helpful for making precise folds and creases.

Step 2: Measure and Mark the Cut Lines

Using your ruler, carefully measure and mark the cut lines on your printed card stock. If you are creating a one-page design, you will need to fold the paper in half before adding the glue, as mentioned in the previous section. For a two-page design, you will need to cut the paper to the desired size. Mark the cut lines with a pencil or a light pen to ensure straight and accurate cuts.

Step 3: Cut with Precision

Once you have measured and marked the cut lines, it's time to start cutting. Take your time and cut slowly and carefully along the marked lines. If you are using an X-acto knife, make sure to apply gentle pressure to avoid slipping and cutting outside the marked lines. Use the ruler as a guide to help you cut in a straight line.

Step 4: Smooth the Edges

After cutting, take the time to smooth out any rough edges. You can use a piece of fine-grit sandpaper or a nail file to gently buff the edges of the paper, giving them a clean and polished finish. This step will help your fans look neat and professionally made.

Step 5: Test the Fold

Before adhering the fan handle, it's important to test the fold of your paper. Crease the paper along the fold line and make sure it bends smoothly without cracking or tearing. If you are using thicker paper, you may need to use a bone folder to create a neat and crisp fold.

By following these steps, you will be able to cut your wedding fan programs with precision and accuracy. Remember to take your time, work in a clean and well-lit space, and test your cuts and folds before finalizing the assembly of your fans. Happy crafting!

Attaching the handle

For this step, you will need fan handles, which can be wavy jumbo fan sticks, popsicle sticks, or wooden craft sticks. You will also need an adhesive, such as glue or double-sided tape. A glue pen or paper glue is recommended to prevent any leakage or stains on your cardstock. Other supplies you may need include scissors, a ruler, and a cutting mat.

Before attaching the handle, prepare your fan by folding the printed cardstock and rounding the corners, if desired. You can use a paper scoring board to create a precise fold, or simply fold it in half if you have a one-page design. Rounding the corners can be done with a corner paper punch, creating a soft, rounded edge or a fancier design depending on your preference.

Now, it's time to attach the handle. Place the fan on a clean, flat surface with the inside of the fan facing up. Take your chosen adhesive and apply it to the top of the handle, about a quarter of the way down. Gently position the handle in the lower mid-section of the fan, ensuring it is straight and securely attached.

If using glue, be generous with the amount to ensure a strong hold. However, be cautious to avoid any leakage. Double-sided tape provides a neater alternative, but make sure it is permanent to avoid any mishaps. Press the handle firmly in place, holding for a few seconds to ensure adhesion.

Once the handle is attached, bring both sides of the folded program together, adhering them to create a complete fan. Again, ensure that all edges are sealed securely. If using glue, be mindful to use clean tools or fingers to avoid leaving marks on the cardstock.

With the handle securely in place, you can now add any decorative elements, such as ribbon or twine, tied to the handle. This adds a delicate touch and can be matched to your wedding colour palette.

And that's it! You've successfully attached the handle to your wedding fan program. This step is crucial to the functionality of the fan, ensuring your guests can stay cool while also being informed about the wedding festivities.

Adding finishing touches

Once you've assembled your wedding fan programs, it's time to add some finishing touches to make them truly special. Here are some ideas to elevate your DIY fan programs and give them a professional look:

Ribbons or Twine

Add a delicate ribbon or twine to the handle of your fan programs for a touch of elegance. Choose a colour that complements your wedding colour palette, such as sheer organza ribbon in silver or gold. This simple addition can make your fans look luxurious and elegant.

Monogram Tags

Personalise your fan programs by attaching monogram tags to the handles. You can tie these with ribbons, adding a charming detail that your guests will appreciate. This is a great way to incorporate your wedding initials or a special message for your guests.

Rounded Corners

Using a corner paper punch, round the corners of your fan programs for a polished and refined look. You can opt for a classic round corner or choose a fancier corner design, depending on your wedding theme and style. This small detail adds a touch of sophistication to your programs.

Sparkle Mist or Paint

If you're feeling crafty, add a touch of sparkle to your fan programs with sparkle mist or paint. Be cautious not to overdo it, as too much spray or paint can ruin your programs. A light application will give your fans a subtle shimmer that catches the light beautifully.

Embellishments

Get creative and add your own unique embellishments to your fan programs. You can use corner punches, stamps, or even try using a small hole punch to create half-circles and attach twine or ribbon. Adding these extra details will make your fan programs stand out and reflect your personal style.

Remember, these finishing touches are a great way to add your personal touch and make your wedding fan programs memorable. Take your time, be creative, and have fun with the process!

Frequently asked questions