Junior Rasmussen
The COVID-19 pandemic has disrupted many wedding plans, with couples having to postpone their weddings or opt for micro-weddings. Wedding websites have become an important tool for sharing information with guests in real time, especially COVID-related updates. A dedicated FAQ page on a wedding website can address COVID-related concerns, such as social distancing, mask mandates, and sanitization measures. Couples can also use the website to inform guests about the size of the wedding, transportation arrangements, and whether certain events will be livestreamed. This digital approach allows for flexibility and reduces the need for costly printed inserts in invitations. By keeping guests informed, couples can ensure a safe and enjoyable celebration for all.
| Characteristics | Values |
|---|---|
| Communication method | Wedding website, blog, insert card, email, phone call |
| Tone | Reassuring, excited, hopeful |
| Content | COVID-19 policies, precautions, FAQ, updates, postponements, cancellations, RSVP, livestream details |
| Details | Social distancing, sanitization, mask requirements, temperature checks, parking, food and beverage service |
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What You'll Learn
Postponement and cancellations
Be Transparent and Express Your Emotions
It is completely valid to feel a range of emotions, from anger to disappointment, when faced with postponing or cancelling your wedding. Be authentic and share your feelings with your guests. Let them know that you are excited to celebrate with them, but due to the circumstances, you've made the difficult decision to postpone. For example, you could say: "After careful consideration, we've decided to postpone our special day until we can safely hug, kiss, and dance with you all. We are still very much in love, and our love for you is why we want to wait until we can properly celebrate together."
Provide Practical Information
Share the new date, time, and location (if known) on your website. If the postponement is only for a few months, you may not need to re-invite guests, but do provide an easy way for guests to RSVP again, such as a phone number, email address, or website link. You could say: "We have decided to postpone our wedding until we can safely celebrate. Please save our new date: [date]. Same location, new date! More details to follow. For more information and to RSVP once more, please visit our wedding website."
Offer Alternative Ways to Celebrate
If you are cancelling or postponing your original plans, consider offering a virtual celebration as an alternative. Provide a link to a livestream or Zoom ceremony, and encourage guests to join you online. You could say: "We hope you will join us virtually as we say 'I do.' Pop open a bottle of champagne and watch us take our vows from the comfort of your home. We are forever appreciative of your love and support."
Keep Guests Informed
Use your wedding website as a dynamic resource for guests to find the most up-to-date information. Create a dedicated FAQ page or blog on your website to address COVID-19-related questions. Share details about precautions you're taking, such as social distancing, mask requirements, and food service arrangements. Be sure to communicate the size of your wedding, as this will impact guests' attendance plans. You can say something like: "We will be following the six-foot rule at our wedding, and masks will be required for indoor spaces. We will have hand sanitizer stations and socially distanced tables. Visit our FAQ page for more details."
Be Mindful of Tone and Design
Keep your communication consistent with your wedding aesthetic and tone. Use similar fonts, colours, and design elements that you've implemented across your stationery or website to create a cohesive look. This will help catch your guests' attention and maintain a sense of familiarity with your event.
Remember, your wedding website is a powerful tool to address COVID-related changes and provide reassurance to your guests. By being transparent, practical, and informative, you can navigate postponements or cancellations with grace and ease.
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Health and safety measures
Social Distancing: We will be encouraging social distancing throughout the event. We understand that this may be challenging, but we ask that you maintain a respectful distance from other guests as much as possible. The venue is spacious, allowing ample room for movement and interaction while still adhering to social distancing guidelines.
Masks will be provided at the entrance and we recommend wearing them, particularly when in close proximity to others. We understand that some guests may have medical conditions or other circumstances that prevent them from wearing masks, and we kindly ask that their privacy is respected.
Sanitization: Hand sanitizer stations will be readily available throughout the venue. We encourage all guests to utilize these stations frequently and practice good hand hygiene. Additionally, we will ensure that all high-touch surfaces are regularly sanitized by our dedicated staff.
Food and Beverage Service: To minimize any potential risks, we have opted for a plated dinner service instead of a buffet. This will ensure a safe and seamless dining experience. Beverages will be served individually, and we kindly ask that guests avoid congregating around the bar area.
Guest Comfort: We understand that some guests may have concerns about attending social events during this time. We want to assure you that your comfort and safety are our top priorities. If you feel more comfortable joining us virtually, we completely understand and encourage you to utilize our live-streaming option. We will also have an outdoor area available for those who prefer fresh air and additional space.
We will continue to monitor the situation and make adjustments as needed to ensure a safe and memorable celebration. We kindly request your cooperation and understanding in following these measures, and we thank you for your support in creating a safe environment for everyone to enjoy.
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Social distancing and capacity
Communicating your wedding plans and expectations around social distancing and capacity is key to ensuring your guests feel safe and informed. Here are some paragraphs you could include on your wedding website:
We want to ensure that our wedding is a safe and enjoyable experience for everyone. To achieve this, we ask that all guests practice social distancing throughout the event. We understand that this may be easier said than done, so here are some measures we will be implementing to help:
Measures for Social Distancing
- We will be limiting the number of guests at each table and ensuring that they are spaced out to allow for adequate distancing.
- We will be providing hand sanitizing stations throughout the venue, and masks will be available for those who wish to wear them.
- For catering, we have decided to go with a buffet-style meal to reduce crowding and have implemented measures to ensure this is done safely. Alternatively, we may opt for individually plated meals served by staff.
- Beverages will be served at a self-service bar, with single-use cups provided, or by waitstaff.
Capacity
Our venue has a maximum capacity of [X] people. We will be inviting [Y] guests, allowing for a comfortable and spacious event. We understand that some guests may still feel uncomfortable attending in-person, so we will also be live-streaming the ceremony and providing a virtual option for those who prefer to celebrate from a distance.
FAQ
We understand that you may have further questions or concerns, so please do not hesitate to reach out to us directly. We have also included an FAQ page on our website, which we will keep updated with any changes or additional information.
Please know that we are committed to ensuring the health and safety of all our guests, and we appreciate your understanding and cooperation with these measures. We can't wait to celebrate this special day with you!
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Livestreaming the wedding
If you're planning to livestream your wedding, there are a few things you can do to ensure the process goes smoothly and your guests have all the information they need.
Firstly, decide whether you will be livestreaming the ceremony only or the reception as well. This will impact the setup and the number of guests you can invite. For example, if you're livestreaming the reception, you may want to consider a hybrid setup where some guests are present physically and others join virtually.
Next, choose a platform that suits your needs. Popular options include Zoom, which can accommodate a large number of guests, or dedicated livestreaming services such as Married Livestream and My Streaming Wedding. Consider the ease of use and accessibility for your guests, especially if they are less tech-savvy. You can include a link to the livestream on your wedding website and in your invitations, and it may be helpful to send out a reminder text with the link on the day of the wedding.
If budget allows, consider hiring a professional videographer to ensure a high-quality stream and capture beautiful memories. They can assist with setting up cameras and audio equipment to provide the best viewing and listening experience for your virtual guests. This also takes the pressure off your in-person guests, who might otherwise feel obligated to record and share the event.
Lastly, don't forget to communicate any COVID-19 precautions you're taking to your guests. This can be done via your wedding website, where you can include an FAQ page or a dedicated COVID-19 information tab. Share details such as the expected number of guests, the layout of the venue, and any social distancing and mask-wearing expectations. This will help your guests feel informed and safe, whether they are attending in person or joining virtually.
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Communicating changes
Wedding Website as a Dynamic Resource:
Keep your primary website content evergreen, and use other sections to communicate COVID-19-related changes. A dedicated page or tab for COVID-19 FAQs is ideal for sharing real-time information. This approach allows you to provide updates without constantly sending new cards or invitations. It also ensures that your guests have a one-stop resource for the latest details.
Details to Include:
Be transparent about the precautions you're taking, such as social distancing expectations, mask requirements, and physical interactions. Address the size of your wedding, as this impacts guests' comfort levels and travel arrangements. For instance, guests may opt for rideshare services or personal vehicles for transportation. Outline the dining setup, such as whether it will be a buffet or served individually, and provide clarity on beverage service as well. If you're offering a virtual attendance option, include those details and instructions for accessing the livestream.
Invitations and Inserts:
Some couples prefer to keep their invitations COVID-free, focusing instead on the website for updates. However, if your wedding date is close, you could include a dedicated insert card in your invitation suite, addressing health and safety protocols. This could mention general precautions like hand sanitiser availability, socially distanced tables, and temperature checks.
Encouraging Guest Engagement:
To ensure guests refer to your COVID-19 updates, consider adding a prompt during the RSVP process, such as "I have visited the COVID info page and will check again closer to the event." This simple nudge encourages guests to stay informed and reduces the need for individual inquiries.
Blog and Stand-Alone Pages:
In addition to your FAQ page, consider using a blog or creating a stand-alone page to share timely COVID-19-related content. These sections can be easily updated, and they ensure that your evergreen content remains unaffected by temporary changes.
Remember, your wedding website is a dynamic tool to address COVID-19 concerns and updates. By leveraging its flexibility, you can effectively communicate changes while easing the worries of your guests.
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Frequently asked questions
It is not necessary to mention COVID-19 on your wedding invitations. You can direct your guests to your wedding website for more information.
You can include details about precautions you're taking, such as hand sanitiser and mask requirements, social distancing, and temperature checks. You can also outline how you plan to communicate any changes to your guests before the wedding.
It's a good idea to keep the details general, as things may change before your wedding day. For example, you could mention that hand sanitiser and masks will be available, or that only a certain number of people will be seated per table.
You can include a brief insert on an enclosure card with your invitations, stating that guests need to visit the website for COVID-19 information. You could also ask guests to confirm that they have read the COVID-19 information when they RSVP.
You can provide contact details on your website and ask guests to reach out to you if they have any further questions.
