Adjusting Wedding Invites: Covid-19 Edition

Planning a wedding is a complex task, and the COVID-19 pandemic has added a new layer of complexity to the process. Couples now have to navigate a range of considerations, from guest comfort and safety to evolving government restrictions. One key aspect is the wedding invitation, which sets the tone for the event and helps manage guest expectations. This paragraph aims to explore how couples can effectively address COVID-19-related considerations in their wedding invitations, ensuring a safe and enjoyable celebration for all attendees.

Include a line on the invitation to address the pandemic

If you're planning a wedding, you might be wondering how to address COVID-19 in your invitations. Here are some ideas for including a line on the invitation to address the pandemic:

"We are so grateful to have the opportunity to celebrate this occasion with our loved ones, and we want to provide a safe and comfortable atmosphere in accordance with all health and safety guidelines. We kindly request that all attending guests be fully vaccinated, be mindful of social distancing, and follow local guidelines regarding masking in indoor spaces."

"We are so grateful for your love and support in these uncertain times. We want to celebrate our wedding with as many of our loved ones as possible, but we also want to ensure everyone's safety. Therefore, we kindly ask that all guests be fully vaccinated to attend. We understand and respect that you may not agree with our decision, but we ask that you respect our wishes as well."

"We are excited to celebrate our special day with you and want to ensure the safety of all our guests. Please note that this venue requires all guests to show proof of vaccination upon entry. We appreciate your understanding and cooperation."

"We are thrilled to be able to gather with our loved ones to celebrate our union. As the health and safety of our guests are our top priority, we kindly request that all attendees be fully vaccinated. We want to create a comfortable and enjoyable atmosphere for everyone, so thank you for your cooperation."

"In light of the current circumstances, we want to ensure a safe and enjoyable celebration for all our guests. We kindly request that all guests be fully vaccinated to attend our wedding. We appreciate your understanding as we navigate this together."

Make guests aware of the wedding's format in advance

It is important to make guests aware of the wedding format in advance. This is especially true if you are requiring guests to be vaccinated or get COVID tests before your event. In a survey of 1,400 couples, 22% said they were mandating that guests be vaccinated or tested, and a social poll from early 2021 revealed that one-third of couples would require testing. If you are requiring tests, it is best to ask guests to take PCR tests 24 to 72 hours before the wedding.

To make guests aware of the wedding format in advance, you can include a note on the invitation or on your wedding website. Here is some example wording:

“We are so grateful to have the opportunity to celebrate this occasion with our loved ones, and we want to provide a safe and comfortable atmosphere in accordance with all health and safety guidelines. We request that all attending guests be fully vaccinated, be cognizant of social distancing, and follow local guidelines regarding masking in indoor spaces."

Or, if you are requiring tests:

“This venue requires that all guests show proof of a negative COVID test taken within 72 hours of the event. Please plan accordingly."

If you are postponing your wedding, it is best to send a printed announcement of the change, stating the reason for postponing and announcing the new date. If your invitations are already printed but haven't gone out, simply add an enclosure card stating the new date.

Be mindful of guests' comfort levels with physical contact

When it comes to addressing COVID-19 in your wedding invitations, it's important to be mindful of your guests' comfort levels with physical contact. Here are some tips to ensure that everyone feels safe and respected:

• Include a health and safety note: Let your guests know about the precautions you're taking to create a safe environment. For example, you could mention that hand sanitizers will be available throughout the venue or that you'll be providing masks for those who prefer to wear them. This shows your guests that you're prioritizing their well-being.
• Encourage testing before the event: While you can't force guests to get tested for COVID-19, you can gently encourage them to do so. Include a note in your invitation requesting that guests take a PCR test 24 to 72 hours before the wedding to help ensure everyone's safety. This gives guests enough time to receive their results and make an informed decision about their attendance.
• Provide options for guests: Recognize that some guests may prefer to maintain physical distance or avoid certain activities. For example, you could offer a virtual attendance option for those who are unable or uncomfortable with attending in person. Alternatively, consider providing a separate space for guests who prefer to dine or socialize at a distance.
• Be transparent about the event details: Share information about the venue, expected guest count, and any activities that may involve close contact. This allows guests to make informed decisions about their comfort levels. For instance, if you plan on having a crowded dance floor or a buffet-style dinner, let guests know so they can plan accordingly.
• Respect guests' choices: Remember that everyone has different comfort levels and boundaries when it comes to physical contact. Be respectful of guests' decisions to wear masks, maintain distance, or decline certain activities. Avoid pressuring guests to participate in ways that make them uncomfortable. Instead, create an environment where guests feel free to enjoy the celebration within their own comfort zones.
• Offer alternatives to physical greetings: Traditional wedding activities like hugging, kissing, and handshakes may not be comfortable for all guests. Offer alternative ways for guests to express their well-wishes, such as air kisses, elbow bumps, or festive wedding wands. This ensures that everyone can join in the celebration without feeling obligated to engage in physical contact.

Ask guests to take a PCR test before the wedding

Asking your wedding guests to take a PCR test before your big day can be a great way to ensure the safety of your guests and reduce the risk of COVID-19 infections at your event. Here are some tips on how to address this request in your wedding invitations:

• Create a Health and Safety Plan: Work with your vendors to develop a comprehensive health and safety plan for your wedding. Discuss important logistics such as guest count, hand sanitizing stations, and any other precautions you plan to take. This will show your guests that you are taking their health and safety seriously.
• Explain Your Reasons: In your invitation, briefly explain your reasons for requesting a PCR test. You could say something like, "To ensure the health and safety of all our guests, we kindly request that all attendees take a PCR test before the wedding." This will help your guests understand the importance of this precaution.
• Provide Clear Instructions: Let your guests know how and when to take the test. You can include a link to a trusted testing facility or provide a list of approved testing sites. Request that guests take the test 24 to 72 hours before the wedding, as recommended by health experts.
• Offer an Alternative: Respect your guests' choices and privacy by providing an alternative option. For example, you could say, "If you are unable or choose not to take a PCR test, we understand and look forward to celebrating with you virtually. A live stream of the ceremony will be available for those who prefer this option."
• Be Respectful and Gracious: Remember to express your gratitude and appreciation for your guests' cooperation. You could say something like, "We deeply appreciate your understanding and support in helping us create a safe and healthy environment for our special day. Thank you for your cooperation in taking a PCR test before the wedding."
• Provide Contact Information: Include your contact information or that of your wedding planner in the invitation. This will allow guests to reach out with any questions or concerns about the testing process. It also provides an opportunity for guests to inform you of any special circumstances or accommodations they may require.

Remember, it is essential to approach this topic with sensitivity and respect for your guests' privacy and choices. By providing clear and gracious communication, you can help ensure that your guests feel valued and understood while also prioritizing their health and safety.

Create a health and safety plan with your vendors

Creating a health and safety plan with your vendors is an important step in ensuring that your wedding complies with COVID-19 regulations and that your guests feel safe. Here are some steps to create an effective plan:

Discuss Logistics

First, talk to your vendors about the guest count. It's important to consider whether your venue can accommodate your guest list while still allowing for social distancing. Discuss ways to maximize space and ensure safe gathering. Consider creating a seating chart that groups guests by household and/or family units, as they are more likely to be comfortable being in close proximity to one another.

Hand Sanitizer and Hygiene

Provide hand sanitizer stations throughout the venue and encourage guests to use them. You can also create themed sanitizing stations that match your wedding aesthetic, such as vintage dressers with geometric-shaped containers. Ensure that your staff and vendor partners have sanitizer on them at all times and encourage regular handwashing.

Testing and Masks

Discuss with your vendors whether you will require proof of negative COVID-19 tests or proof of vaccination for your guests and staff. If so, you will need to communicate these requirements clearly to your guests and consider how you will check for compliance upon arrival. You may also want to provide themed masks that fit your wedding theme as favors for your guests.

Food and Beverage Service

Work with your caterers to ensure safe food handling and serving practices. Consider providing individually boxed meals or having caterers serve guests with individual bowls to minimize contact. Avoid buffet-style serving, as it increases the risk of cross-contamination. If possible, provide bottles of wine and/or carafes of signature cocktails at each table to reduce congestion at the bar.

Layout and Social Distancing

Arrange the venue layout to allow for social distancing, including seating arrangements and dance floors. Consider using different lenses for photography that allow you to capture details and portraits while maintaining a safe distance. Use signage and floor markings to indicate safe distances and direct the flow of traffic to avoid overcrowding.

By following these steps and working closely with your vendors, you can create a comprehensive health and safety plan that will help keep your guests safe and give everyone peace of mind to fully enjoy your special day.

Frequently asked questions