Vaccine Requirements: Can Wedding Venues Mandate?

The COVID-19 pandemic has forced many engaged couples to postpone their weddings and adjust their wedding planning timelines, with the hope that the pandemic would be under better control and that it would be safer for them to bring their loved ones together to celebrate. With the loosening of restrictions and the vaccine rollout, weddings are expected to be safer in the coming months. However, the question of whether or not wedding venues can require vaccines remains a complex and nuanced topic. While some couples may prefer to request that their guests be fully vaccinated, others may opt for a negative COVID test or enforce safety measures such as masking and social distancing. Ultimately, it is the couple's decision to set the boundaries and communicate their preferences to their guests in a respectful and appropriate manner.

Vaccination requirements: the couple vs the venue

The Couple's Perspective

When it comes to vaccination requirements for weddings, the couple getting married may have their own preferences and concerns. In a survey by Zola and Modern Fertility, more than half of the respondents (52.8%) said they wanted the majority of their wedding guests to be vaccinated. This is understandable, as the couple would want to ensure the safety of their guests and create a comfortable atmosphere.

Some couples may also request that guests take a pre-wedding COVID test, even if they are vaccinated. This adds an extra layer of protection and can provide peace of mind for all involved.

However, it is essential to approach this topic sensitively, as it can be complex and nuanced. Couples may want to consider their relationship with the guests and the tone of their messaging. For instance, a larger guest list may call for a more general tone, while a smaller, intimate gathering may allow for more personalized communication.

The Venue's Role

The requirements and regulations of the wedding venue also play a significant role in this discussion. In some places, like New Orleans, there are COVID restrictions in indoor venues that require proof of vaccination or a negative PCR test for entry. In such cases, the venue itself becomes a driving force behind the vaccination requirements.

Catering services and other vendors may also have their own protocols in place to comply with local rules and ensure the safety of their staff and guests. These protocols can include measures such as indoor masking, individual-service portioning, and other creative solutions to minimize contact.

Communicating Vaccination Requirements

When it comes to communicating vaccination requirements to guests, there are a few approaches that couples can take. They can include a COVID insert with their invitations or add the requirements to their wedding website or RSVP cards. This provides clear information to guests and allows them to plan accordingly.

Some couples may prefer to lean on the venue's requirements to communicate these expectations, especially if they feel uncomfortable setting boundaries with their loved ones. It is essential to be respectful and considerate in the wording, focusing on the health, safety, and comfort of all guests, especially those who are elderly or too young to be vaccinated.

Final Thoughts

Ultimately, the decision to require vaccinations or negative tests for a wedding rests with the couple. It is their special day, and they have the right to set clear preferences and guidelines to ensure a safe and enjoyable celebration. By communicating these requirements in advance and enforcing them smoothly, the focus can remain on the celebration rather than COVID-related concerns.

It is also important to respect the choices of guests who may decide not to attend due to their vaccination status or personal comfort levels. While this can be a challenging topic to navigate, prioritizing the health and safety of everyone involved is paramount.

Wording the request for vaccination

General Vaccination Requirements Enforced by the Venue:

Keep the wording straightforward and concise, stating the venue's policy:

"This venue requires that all guests show proof of vaccination upon entry. Please plan accordingly."

General Vaccination Requirements to Attend:

This context allows for a more personalised message, acknowledging the complexity of the issue while emphasising the couple's decision:

"While we're excited for our big day, we want to address COVID-19 vaccinations. We want to celebrate with as many loved ones as possible but also want to be safe. We've decided that guests must be fully vaccinated to attend. We understand if you disagree, but we ask that you respect our decision. Please RSVP by [date]."

You could also frame it as a request to create a safe and comfortable atmosphere, aligning with health and safety guidelines:

"We're so grateful to celebrate with our loved ones and want to ensure a safe and comfortable atmosphere. We request that all attending guests be fully vaccinated, practice social distancing, and follow local guidelines for indoor masking."

Response Card/Page Wording:

Keep the wording concise and direct, linking vaccination status to attendance:

"Out of concern for our guests, to attend, you and your plus-one must be fully vaccinated. Please mark 'Attending' only if you will be fully vaccinated by the date of the celebration."

Or simply:

"Please respond by [date]

_ Vaccinated and attending"

Website Wording:

You can also include the information on your wedding website, perhaps at the top of the RSVP page, as a preferred option for some couples. This approach allows you to provide more detailed information and additional context:

"At the time of our wedding, we will be living in a post-pandemic world, and we're committed to keeping it that way. Thank you for making our big, beautiful party safe and carefree for everyone by being fully vaccinated and keeping up with any recommended boosters.

If you are travelling internationally or to an area with known variants, please only attend if you've been in a safe area for at least two weeks prior to the wedding. Vaccines are currently approved for ages 12 and older, and we expect approvals for younger guests by summer 2022.

If you are not vaccinated, please RSVP 'I am not coming' or reach out to us directly. Having everyone safely vaccinated is very important to us. Stay safe, and we're excited to party!"

Remember, communication is key. You can also add a touch of humour or empathy to your message, depending on your style and relationship with the guests.

Enforcing vaccination requirements

Clear Communication

Firstly, clearly communicate your expectations to your guests. You can do this through your wedding invitations, wedding website, or other forms of communication. Be transparent about your requirements and explain the reasons behind them. For example, you could say something like, "For the health and safety of our guests, we kindly request that all attendees be fully vaccinated against COVID-19."

Request Proof of Vaccination

You can ask your guests to provide proof of vaccination upon entry to the venue. This could be in the form of a vaccination card or a digital record. It is important to inform your guests about this requirement in advance so they can come prepared.

Offer Alternatives

Recognize that some guests may have medical conditions or personal convictions that prevent them from getting vaccinated. In such cases, consider offering alternatives, such as presenting a negative COVID-19 test result or following a quarantine period before the wedding. This approach ensures that everyone feels included and respected, regardless of their vaccination status.

Work with Your Venue

If your wedding venue already has vaccination requirements in place, lean on them. Communicate these requirements to your guests and let them know that the rules are enforced by the venue, not just your personal preference. This can help take some pressure off you as the couple.

Wristbands or Colour Codes

Consider using colour-coded wristbands or other subtle indicators to designate guests' vaccination status. This can be an effective way to enforce vaccination requirements without causing discomfort or awkwardness among your guests. For example, guests could receive a wristband upon showing proof of vaccination at the entrance.

Enlist the Help of Venue Staff

Coordinate with your venue staff to ensure that your vaccination requirements are enforced. They can assist in checking vaccination cards or test results upon entry and gently reminding guests to follow safety protocols throughout the event.

Remember, the goal is to create a safe and comfortable environment for everyone to celebrate your special day. By clearly communicating your expectations and offering alternatives for those who cannot get vaccinated, you can enforce vaccination requirements while still being respectful of your guests' varying circumstances and beliefs.

Respecting guests' choices

It is important to respect guests' choices when it comes to vaccination requirements for your wedding. While you may prefer that your guests be vaccinated, it is not your place to force them to do so. Ultimately, the decision to get vaccinated is a personal one, and you should respect your guests' autonomy in making their own healthcare decisions.

That being said, you can encourage your guests to get vaccinated by communicating the importance of vaccination to you and your partner. You can include this information in your wedding invitations, on your wedding website, or through personal conversations with your guests. Explain that their vaccination status will help you plan the wedding with their health and safety in mind. You could also suggest that unvaccinated guests take a COVID test before the wedding and follow local guidelines regarding masking and social distancing.

"For the health and safety of our loved ones, we are strongly encouraging our guests to be fully vaccinated for COVID-19 to attend our wedding. If, for medical reasons or personal conviction, you are unable or choose not to receive a vaccination, we kindly request that you take a COVID test and follow the recommended quarantine guidelines before our wedding. We will also be operating under the state's regulations regarding masking and social distancing, whatever those regulations may be at the time of the event. These measures are in place to protect our vulnerable guests, whom we love dearly and want to ensure are able to celebrate with us."

It is important to note that you cannot require your guests to disclose their vaccination status, and you should respect their privacy if they choose not to share this information. Additionally, be mindful that some guests may not be able to get vaccinated due to medical conditions or other circumstances. Respect their decision and offer alternative options, such as virtual attendance, to include them in your celebration.

Finally, be prepared for some guests to decline your invitation due to your vaccination preferences. Remember that it is their choice to attend or not, and respect their decision either way.

Safety precautions for vaccinated guests

Even if you are fully vaccinated, it is important to take safety precautions to protect yourself and other wedding guests. The CDC recommends that fully vaccinated people can be maskless indoors with other vaccinated people and unvaccinated people who are not at high risk for serious COVID-related complications. However, the CDC strongly advises wearing masks and social distancing in public spaces and around unvaccinated people who are vulnerable to severe illness if they contract COVID-19.

• Wear a mask: Bring your own mask and wear it in indoor spaces and when in close contact with other guests, especially those whose vaccination status or risk level is unknown.
• Social distancing: Keep a distance of at least six feet from other guests, particularly those whose vaccination status is unknown or who are unvaccinated.
• Hand hygiene: Wash your hands regularly with soap and water or use hand sanitizer, especially before eating and after touching surfaces.
• Seating arrangements: When sitting down for the ceremony or reception, maintain a safe distance between yourself and other guests, and avoid sitting directly next to people outside your household.
• Greetings: Avoid physical greetings such as hugs and handshakes. Opt for a friendly wave, a smile, or an air hug instead.
• Conversation etiquette: If someone tries to initiate a conversation without a mask, you can politely ask them to wear one or excuse yourself and move to another area.
• Food and drink safety: Be cautious when consuming food and drinks, especially if they are served in a buffet style. Use hand sanitizer or wash your hands before eating, and avoid sharing food or drinks with others.
• Stay informed: Check the wedding website and local guidelines for any updates on COVID-19 protocols and requirements.

By following these precautions, you can help create a safer environment for all guests, regardless of their vaccination status, and ensure that everyone can enjoy the wedding festivities with peace of mind.

Frequently asked questions