Traveling For A Wedding: Is It Worth It?

Planning a wedding is exciting, but organising a destination wedding comes with its own set of challenges. From travel and accommodation logistics to legal requirements, there's a lot to consider when tying the knot abroad. One of the most significant challenges is the cost of travel for guests, which can be a burden for those attending. To ease the financial strain, couples may choose to cover certain expenses, such as transportation and additional activities, or offer discounted accommodation options.

For guests, travelling for a wedding involves careful planning, especially when it comes to packing formal attire. It's crucial to transport these garments safely and securely to ensure they arrive in pristine condition. This may involve investing in a sturdy garment bag and carrying the attire as hand luggage to avoid any potential mishaps.

Additionally, when attending a wedding in a far-flung location, guests should consider extending their trip to make the most of their travels. This could mean arriving a few days early or staying a while longer to explore the area and create lasting memories beyond the wedding festivities.

How to travel with a wedding dress

Planning a destination wedding is both exciting and challenging. The idea of getting married in an exotic location is appealing, but there are many logistics to consider, including how to transport your wedding dress. Here are some tips to help you travel with your wedding dress:

Purchasing a Garment Bag

When you purchase your wedding dress, the retailer should provide a garment bag that can safely house your dress during travel. If your dress did not come with a garment bag, you can easily purchase one online. A good garment bag should have water-resistant fabric, zipper access, and either an integrated hanger or a place to insert your own. It's also a good idea to get one with a couple of pockets. If your dress is on the smaller side and made of a flexible material, you might want to consider a duffel bag with a shoulder strap that can double as a purse.

Packing and Preparing Your Dress

Before placing your dress in the garment bag, ensure that the hanger straps are securely attached to the clothing hanger. If your dress has a train, grab the loop underneath and put it onto the hook of the hanger to distribute the weight evenly. When folding the dress, start by placing the middle of the garment inside the bag, then fold the top and bottom over to create a three-fold. It is also recommended to cover the dress with colourless, acid-free tissue paper to prevent creases during travel. Before travelling with your dress, don't forget to include your personal information (name, phone number, email, and a local address) on or inside the garment bag.

Travelling by Plane

It is best to carry your wedding dress with you as a carry-on item to ensure it arrives safely. Never check your wedding dress as baggage, as you don't want to risk losing or damaging it. Most airlines will allow you to hang your dress in the overhead bin or a designated coat closet, especially if you inform them in advance. It is recommended to call the airline ahead of time to confirm their policies and request any special accommodations. If your dress is bulkier or more delicate, you may want to consider purchasing an extra seat for it.

Travelling by Car

If you're travelling to your wedding by car, it's best to lay your dress flat in the backseat, as this area usually has air conditioning. Avoid leaving your dress in the car for extended periods, as heat can cause the beading to fade and turn yellow.

Handling Wrinkles

Subjecting your wedding dress to travel can result in wrinkles, but there's no need to panic. Once you arrive at your destination, remove the dress from the garment bag and let the fabric settle, as this will help remove some wrinkles. For any stubborn creases, use a steamer or hang the dress near the shower and turn on the hot water to create steam. It is important to note that not all fabrics can be steamed, so be sure to consult your dress designer or a trusted dry cleaner before attempting to remove wrinkles.

By following these tips, you can ensure that your wedding dress arrives safely and securely at your destination, allowing you to focus on enjoying your special day.

Who pays for what?

When it comes to destination weddings, it's important to be clear about who is paying for what to avoid any confusion or uncomfortable surprises. While the couple is generally responsible for the essential costs of the wedding, there are some additional expenses to consider when guests have to travel.

The Couple

The couple typically handles the fundamental expenses of the wedding, such as the wedding attire, rings, and the ceremony itself, including the venue, food, drinks, and decorations. They may also choose to cover certain expenses for their guests, such as transportation between the hotel and wedding venue, a welcome dinner, or activities, although this is not required.

The Guests

Guests are usually expected to pay for their own travel expenses, including flights and other transportation to and from the destination. They are also typically responsible for their accommodation expenses. However, the couple can help by researching and negotiating group rates for airlines and accommodations, which can make attending more affordable for their guests.

The Wedding Party

Bridesmaids and groomsmen are expected to pay for their attire, hair, makeup, and transportation to the destination wedding.

The Bride's Family

Traditionally, the bride's family pays for the wedding ceremony, reception, and any associated costs such as decorations, venue rental, catering, and entertainment. They may also cover transportation costs, bridal gowns and accessories, officiant services, photography, and videography.

The Groom's Family

Traditionally, the groom's family is responsible for hosting the rehearsal dinner and covering the costs, including the venue, catering, and any other related expenses. They may also contribute to other wedding expenses or cover specific costs like the honeymoon or transportation.

How to make the most of your time at the destination

If you're travelling for a wedding, you'll want to make the most of your time at the destination. Here are some tips to help you maximise your experience:

Plan Ahead

If you're travelling to a new place, especially for a wedding, it's essential to do your research beforehand. Look into the local customs, traditions, and any legal requirements or restrictions for the wedding. This is crucial if you're getting married abroad or in a different cultural setting.

Arrive Early

Try to arrive at your destination a few days before the wedding festivities begin. This will give you time to settle in, explore the area, and adjust to any time differences. It's also a great opportunity to spend quality time with the couple and other guests before the main events.

Stay in the Wedding Block or Nearby

Opt to stay in the same hotel or accommodation as the wedding party and other guests. This creates a nucleus for socialising and makes it easier to attend all the wedding events. If the wedding block is too expensive, look for cheaper options nearby, so you're still close to the action.

Make the Most of Downtime

If there are gaps between wedding events, use that time wisely. Explore the local area, sample the local cuisine, and visit recommended restaurants or attractions. You can also use this time to relax and recharge, especially if the wedding festivities are energetic and demanding.

Socialise with Other Guests

Weddings are a great opportunity to meet new people and form connections. Socialise with other guests during breakfasts, brunches, or after-parties. You might even make new friends to explore the destination with or join you for meals.

Extend Your Stay

If possible, extend your trip beyond the wedding festivities and turn it into a vacation. This is a great option if the wedding is in a location you've always wanted to visit or if you have limited vacation days. You can explore the area at your own pace and create lasting memories beyond the wedding celebrations.

By following these tips, you'll be able to make the most of your time at the wedding destination and create unforgettable experiences.

How to find accommodation

Finding accommodation for a wedding can be a daunting task, especially if you are planning a destination wedding or have guests travelling from out of town. Here are some tips to help you find the perfect place for your guests to stay:

• Start by making a list of your guests: This will help you estimate the number of rooms you will need. Consider the number of guests who will be attending the wedding, including the wedding party, family members, and friends.
• Determine your budget: Discuss your budget with your partner and decide how much you are willing to spend on accommodation. This will help you narrow down your options and choose a place that fits within your financial plan.
• Consider the location: Look for accommodation options that are conveniently located near the wedding venue. This will make it easier for your guests to travel between the hotel and the wedding events.
• Block book rooms: Contact hotels or accommodation providers in the area and inquire about block booking rooms for your guests. Many hotels offer special rates and discounts for large groups, so be sure to ask about any available deals.
• Provide a range of options: Offer your guests a variety of accommodation choices to suit different budgets and preferences. Include options such as hotels, bed and breakfasts, or even Airbnbs in the area. That way, your guests can choose what works best for them.
• Communicate with your guests: Keep an open line of communication with your guests regarding their accommodation needs. Ask them about their preferences, budget constraints, and any special requirements they may have. This will help you find accommodation that suits everyone's needs.
• Book in advance: Don't wait until the last minute to book accommodation, especially if your wedding is during a busy season or in a popular destination. Book well in advance to secure the best options for your guests and to avoid disappointment.
• Consider group discounts: If you have a large number of guests, ask the accommodation providers about group discounts. Some hotels may offer special rates for large groups or weddings, so it's worth inquiring about any potential savings.
• Provide transportation: If your guests are staying far from the wedding venue, consider arranging transportation for them. This could be in the form of a shuttle service or discounted ride-sharing options. This will make it easier for your guests to get to and from the wedding events without the stress of navigating an unfamiliar area.
• Include accommodation details in your invitations: When sending out your wedding invitations, be sure to include a separate card with accommodation details. Provide information about the hotels or Airbnbs you have block-booked, along with any discount codes or instructions for booking. This will make it convenient for your guests to make their reservations.
• Create a wedding website: Consider creating a wedding website where you can centralize all the information about the wedding, including accommodation options, transportation details, and a list of recommended places to stay. This will be a one-stop resource for your guests, making it easier for them to plan their trip.

Remember to start your search early and communicate regularly with your guests to ensure that everyone has suitable accommodation for your special day.

How to get married abroad

So, you're thinking of getting married abroad? It's an appealing prospect, but there's a lot to consider. Here's a step-by-step guide to help you plan your dream wedding away from home.

Step 1: Choose a Destination

The first step is to pick a location for your wedding. This could be a place that holds special meaning for you, such as a place of heritage or ancestral value. It might be a tropical beach or a historic city. Consider the legal requirements for marriage in your chosen country, as these vary and can be complex. Research any residency requirements, notice periods, and whether your marriage will be recognised at home. Some countries may have more liberal laws regarding same-sex marriage or interfaith marriage, which could influence your decision.

Step 2: Understand the Logistics

Now, it's time to dive into the practicalities. How will you and your guests get there? What are the local customs and taboos you should be aware of? Will there be language barriers, and how might these impact your plans? What paperwork do you need, and what are the requirements for documents like birth certificates? Do you need translations? It's a good idea to consult professionals with knowledge of the jurisdictions involved to ensure you have all the necessary paperwork.

Step 3: Plan Your Timeline

Destination weddings often have a smaller guest list, so consider how many people you want to invite and whether they will be able to travel. Send out save-the-dates at least six months in advance, and provide detailed information on your wedding website. Include events, dates, times, and locations, as well as lodging options and local activities. If you're inviting guests from overseas, give them ample time to make travel plans.

Step 4: Manage Guest Expenses

Destination weddings can be expensive for guests, so consider how you can assist them. Provide a range of accommodation options, including group discounts or cheaper alternatives. You are not obligated to pay for your wedding party's travel expenses, but it's considerate to offer affordable choices and let them know as soon as possible so they can plan accordingly.

Step 5: Travel with Your Wedding Attire

If you're travelling with a wedding dress, suit, or tuxedo, special handling is required. Invest in a sturdy garment bag, and pack your attire carefully, following the advice of wedding planners and stylists. Bring important items like shoes, jewellery, and undergarments in your carry-on luggage. Contact the airline beforehand to inquire about hanging space and baggage restrictions. When travelling by car, lay your attire flat in the backseat to avoid wrinkles.

Step 6: Finalise the Details

As your wedding day approaches, confirm that everything is in place at your destination. Ensure a steamer or iron is available to remove any wrinkles from your attire. Check local customs and be prepared for any unexpected requirements, such as dowry traditions or additional documentation. Enjoy your special day, and don't forget to register your marriage locally if required!

Frequently asked questions