Planning A Beach Wedding: Can I Do It Myself?

Planning a wedding is no easy feat, but if you're looking to plan a beach wedding, there are a few extra considerations to keep in mind. From permits and logistics to decor and attire, here's a comprehensive guide to help you plan your dream beach wedding.

First things first, set a budget. This will help you determine the type of venue and vendors you can afford, as well as other expenses like furniture rentals, permits, and attire. Next, decide on your destination and venue. Do you want a beach wedding abroad or closer to home? Will it be at a private beach resort or a public beach? It's important to consider accessibility for your guests and the availability of nearby accommodations.

Once you've chosen your location, look into any required permits and local regulations for outdoor events. Some beaches may require special event permits, especially if you plan on reserving a section of the beach. Check if there are any restrictions on noise, decor, alcohol consumption, or open flames.

When it comes to decor, less is more. The natural beauty of the beach already provides a stunning backdrop for your wedding. Opt for minimal yet sturdy decor that can withstand windy and sandy conditions. Choose flowers that can tolerate high temperatures, or go for alternative decorations like fruits or shells.

For your attire, comfort is key. Lightweight and breathable fabrics are ideal for beach weddings, especially during warm months. Avoid long gowns or trains that can be cumbersome on the sand. Instead, go for shorter dresses or dresses with a bustle. As for footwear, heels and sand don't mix, so opt for wedges, flats, or even barefoot sandals.

Don't forget to create a backup plan in case of unexpected weather changes. Have a Plan B, or even a Plan C, for inclement weather, and communicate it with your vendor team and guests.

Lastly, consider hiring a wedding planner who specializes in beach weddings. They can help you navigate the unique challenges of planning a beach wedding and ensure your big day goes smoothly.

With careful planning and attention to detail, your dream beach wedding will surely be a memorable and magical experience for both you and your guests.

Budgeting and choosing a location

Budgeting is the first step in planning any wedding, and it's crucial to determine where and when you can travel for your destination wedding. Consider the cost of airfare, hotel stays, and other travel expenses when setting your budget. Your budget will also dictate the type of venue you can afford, ranging from exclusive private villas to more modest options like all-inclusive resorts.

To save money, consider choosing an off-season wedding date or a weekday wedding, as venues typically charge higher rates during peak season and on weekends. Additionally, look into beach wedding packages offered by resorts or wedding planners, which can help you save money by bundling various services.

When it comes to choosing a location for your beach wedding, there are several factors to consider:

• Beachfront or mountains? City or countryside? Tropical or snowy? Consider the scenery and climate you want for your wedding. If you're dreaming of seashells and sunshine, a beach wedding might be perfect. Tropical locations in the Caribbean and Latin America are popular choices, but there are also unexpected oceanfront options in the United States, such as Hawaii, Florida, California, and the Carolinas.
• Think about the accessibility of the location for your guests. Is it a remote destination that might be challenging for some guests to reach? Consider the age and mobility of your guests when making your decision.
• Research the weather patterns at your desired location. Avoid hurricane seasons and rainy seasons, as these can put a damper on your wedding plans. Opt for locations with sunny and enjoyable weather year-round, such as Aruba, Barbados, the Canary Islands, southern California, or Greece.
• If you're set on a particular location, look into venues that offer beach wedding packages. These packages can include catering, flowers, photography, and more, potentially saving you money.
• Consider the amenities and services offered by the venue. Ensure that there is ample parking, accessible restrooms, and options for accommodations nearby for your guests.
• If you're planning to have your ceremony and reception on the beach, check if the location allows for cooking and live music or amplified sound.
• Inquire about permits and fees for hosting an event on the beach. Most beaches require a permit for weddings, and the fees can vary depending on the location.

Permits and logistics

Permits:

• Research whether a permit is required for your chosen beach location. Many public beaches require a permit for weddings, especially if you plan to reserve a specific area.
• Inquire about the cost and structure of the permit fee, as well as any additional charges or non-refundable application fees.
• Find out how far in advance you need to submit the permit application, as some locations issue permits up to a year ahead.
• Understand the area covered by the permit and whether there are any restrictions on the number of guests, vendors, or activities.
• Check if liability insurance is required and if it needs to name the city or county as an additional insured party.

Logistics:

• Consider the accessibility of the beach for your guests, especially if they have limited mobility. Ensure that the chosen spot is not too difficult to reach and that you have made the necessary arrangements for seating, tables, and food delivery.
• Research noise regulations and whether you need a professional sound system or microphone to ensure your vows are heard over the sound of the waves.
• Plan for sturdy seating options that won't blow away or sink into the sand. Aluminum chairs, oak benches, foldable seats, and waterproof ottomans are good choices.
• Think about shade options for your guests, especially during hot climates. Consider sourcing a canopy or using bamboo poles with light fabric to provide shade.
• If you're not using a resort or venue, carefully consider food storage and choose options that won't spoil quickly in high temperatures.
• Be mindful of local regulations and restrictions on things like alcohol consumption, music volume, and decorations.
• Have a backup plan in case of bad weather, such as a tent or an indoor location nearby.
• Keep your guests refreshed with water and drinks, especially in hot weather.
• Make sure your guests know that the wedding will be on the sand so they can dress appropriately, and consider providing a shoe station for them to swap their shoes for flip-flops.

Decor and attire

The decor and attire for your beach wedding can be a fun way to showcase your personality and rock some warm-weather favorites. Here are some ideas and tips to help you plan:

Decor

• The beach is a beautiful backdrop for your wedding, so you may not need many decorations. However, if you want to add some extra flair, consider the following:
• Use the various hues of the ocean, sand, and surrounding nature to create a color scheme and theme. Think about incorporating stones, dune grass, and seashells into your decor.
• If you're looking for a pop of color, consider adding some green, orange, or coral tones to contrast the light color of the sand.
• For a romantic and intimate atmosphere, use soft, flowing fabrics such as chiffon or linen that complement the natural setting.
• To create a glamorous setup, use black-and-white palm print linens, magnificent palm centerpieces, and gold flourishes.
• Add a tropical touch to your bar décor by serving classic summer drinks like margaritas and Aperol spritzes, and decorating with tropical foliage like dragon fruits and birds of paradise.
• Create a seating chart using an acrylic sign, which blends seamlessly into any background. Display it on a canvas of exotic green leaves for a tropical feel.
• Provide a shoe valet for guests to leave their shoes before walking on the sand. This can be a fun décor element, such as a custom sign with a beach theme.
• If you're expecting hot weather, provide shade for your guests, especially older people and children. You can use a canopy or light, white fabric draped over bamboo poles.
• Use sturdy and windproof décor to avoid any damage from strong beach winds. Acrylic or wooden chairs are a good option, and avoid breakable items.
• For a unique touch, use seashells as place cards, either ordering monogrammed shells online or finding them on the shore and calligraphing them yourself.
• If you're serving cake, consider a simple design with delicate shells as a beach-inspired accent.
• To create a glamorous and tropical setup, use palm leaves as chargers beneath place settings or atop white plates.
• Use natural table runners, such as palm leaf runners, to blend seamlessly with the natural beauty of the beach.

Attire

• When it comes to beach wedding attire, comfort should be a top priority for both the couple and the guests. Here are some tips for dressing appropriately for a beach wedding:
• Wear lightweight and breathable fabrics such as linen, chiffon, cotton, or charmeuse to stay cool and comfortable in the warm beach environment.
• For the bride:
• Look for a wedding dress made from flowy, lightweight fabric to stay cool. Avoid long gowns that may be difficult to navigate on the beach, and opt for something that can be easily bustled.
• Avoid veils, which can be a challenge in windy conditions. Instead, consider fresh flowers or a fascinator.
• Wear practical shoes like block heels, sandals, or flats instead of stilettos, which may sink into the sand.
• For the groom:
• Consider a short-sleeved shirt and lightweight collared shirts with colorful prints. Avoid jackets and ties, which can be uncomfortable in the heat.
• Choose lightweight shorts like chinos or loose-fitting linen shorts instead of pants.
• Wear deck shoes or loafers instead of sandals, and make sure your feet are well-manicured if you opt for an open-toe look.
• Avoid wearing black, as it may be too formal and uncomfortable in the hot sun.
• Embrace color and prints to add a pop of fun and personality to your look. Tropical prints, sea blues, radiant coral, and lush tropical greens are all great choices.
• Avoid anything too revealing or overly casual. Opt for stylish yet modest outfits that suit the beach setting.
• If you're attending a beach wedding, sundresses and sandals are a classic and breezy option. For men, a short-sleeved shirt and chinos with a belt are a good choice.
• Avoid denim, cotton t-shirts, and swimwear, which are too casual for a beach wedding.
• Wear sunscreen to protect your skin from the sun, and bring a sun hat to protect yourself from the rays. However, remove the hat during the procession so it doesn't block the view of other guests.
• If you're having a destination beach wedding, pack your essentials, like your wedding dress, in your carry-on luggage to avoid any issues with lost luggage.

Food and drink

When it comes to food and drink for a beach wedding, there are a few things to keep in mind to ensure your guests are satisfied and comfortable. Firstly, it's important to choose dishes that are light and refreshing, especially if the wedding is taking place during warmer months. Local and seasonal ingredients, such as fresh seafood and tropical fruits, can add a unique touch and are often readily available in beach locations.

Appetizers and Salads

As a welcome treat for your guests, consider serving refreshing appetizers such as coconut shrimp, mini crab cakes, and fresh tropical fruit. This will give your guests a taste of the local cuisine and is a great way to start the meal.

For the salad course, opt for something light and refreshing, like a garden salad with local baby greens and a variety of dressings. This will help cleanse the palate before the main course and is a nice continuation of the tropical fruit theme.

Mains

When it comes to the main course, it's important to offer a variety of options to accommodate different dietary preferences and restrictions. Barbecue is a popular choice for beach weddings, and you can offer a selection of proteins such as pork, chicken, goat, beef, or even tofu for vegetarians.

If you're looking for a more elegant option, consider a local fish dish with a lemon butter sauce, or a classic chicken dish like chicken piccata. These dishes are light yet satisfying and pair well with a variety of sides.

Desserts

For dessert, instead of the typical ice cream, opt for a light angel food cake topped with rich cream and sliced local tropical fruit. This will help keep your guests hydrated and energized, especially if they're spending time in the sun.

Drinks

It's important to keep your guests hydrated, so offer a variety of refreshing drinks such as lemonade, ice water, and perhaps a signature cocktail. If your wedding has a tropical theme, you could offer coconut drinks or coconut water as a fun and healthy option.

Practical Considerations

When planning the food and drink for your beach wedding, it's important to consider the practical aspects as well. If you're not getting married at a resort, food storage can be a challenge, especially for items that need to be refrigerated. Opt for dishes that don't spoil quickly and avoid buttercream cakes, which may melt in the heat.

Additionally, think about how the food will be served. Buffets are a popular choice for beach weddings as they allow guests to choose their preferred options and can be easily adapted to accommodate different dietary needs.

Finally, don't forget to have a backup plan in case of unexpected weather changes. Tents or canopies can provide shade and shelter, ensuring that your food and drink remain enjoyable for your guests, no matter the weather.

Backup plans

Planning a beach wedding is exciting, but it's important to prepare for any unexpected changes in weather or other circumstances. Here are some backup plan ideas to ensure your special day goes smoothly:

• Plan B and Plan C: Work with your wedding planner or venue coordinator to create a comprehensive backup plan. Consider factors like inclement weather, high tides, and heatwaves, and be prepared to adjust your original plans if needed.
• Inform your vendor team: Once you have decided on a backup plan, communicate it to your vendor team, including any friends or family involved in the planning process. This will ensure that everyone is on the same page and can adapt quickly if necessary.
• Weather-related giveaways: Embrace the possibility of rain or windy conditions by incorporating themed giveaways, such as umbrellas, rain boots, or cozy blankets. These can add a fun and romantic touch to your wedding, even if the weather doesn't cooperate.
• Flexible timing: Keep an eye on the weather forecast and be prepared to adjust the timing of your ceremony if needed. You may need to shift the start time slightly to accommodate passing showers or take advantage of clearer skies.
• Indoor and outdoor options: Opt for venues that offer both indoor and outdoor spaces. That way, you can still take advantage of the beautiful beach views while having a backup option if the weather turns sour.
• Tents: Consider reserving a tent that can provide coverage from the elements. Clear tents with high roofs can offer protection while still allowing you to feel connected to the beach environment.
• Backup power sources: If you're bringing in additional power sources for lighting or audio, ensure you have backup options in case of failure. Generators or alternative power solutions can ensure that your event isn't disrupted by power-related issues.
• Backup locations: If your chosen beach doesn't offer indoor spaces, consider alternative locations nearby. Research restaurants or banquet spaces where you could potentially move the reception if needed.
• Transportation and accommodation: If you need to relocate to a different venue, ensure you have transportation options for yourself and your guests. Additionally, if your guest accommodations are far from the backup location, consider providing updated travel information to ensure a smooth transition.
• Communication is key: Keep the lines of communication open with your wedding planner, venue coordinator, and other vendors. They will be able to provide valuable advice and help you navigate any last-minute changes.
• Embrace the elements: While it's important to have a backup plan, don't stress too much about the possibility of rain or wind. With the right mindset and preparations, your beach wedding can still be magical, even if it's a little windy or rainy.

Remember, it's essential to be flexible and adapt to any unexpected changes. With a well-thought-out backup plan and a positive attitude, your beach wedding is sure to be a memorable and beautiful celebration.

Frequently asked questions