Lyla Dejesus
Planning a wedding can be stressful, especially when it comes to finding the right vendors and suppliers. One of the most important aspects of a wedding reception is ensuring that there is enough seating for all your guests. This is where table rental companies come in. They can provide a variety of table options, from round to rectangular, to fit your venue and accommodate your guest list. Prices vary depending on the company and location, but it's important to consider not just the rental cost but also additional fees for delivery, setup, and breakdown. With careful planning and research, you can find affordable and stylish options to create the perfect atmosphere for your special day.
| Characteristics | Values |
|---|---|
| Cost | The average wedding rental cost is $650, but typically ranges from $425 to $1,000. The average cost for all rentals (tent, tables, chairs, dance floor, lights, linens, etc.) for a 120-guest wedding is roughly $3,500. Tables start at $8 each, while chairs start at $2.25. |
| Number of Guests | The number of guests will determine the number and type of tables needed. For example, a 48" round table seats 6-8 guests, while a 60" round table comfortably seats 8 guests but can seat up to 10. |
| Table Shape | Round tables are the most common, but square and long rectangular tables are also popular options. The shape of the table can impact the conversation flow and the amount of space needed. |
| Additional Services | Some companies offer additional services such as tent rental, lighting, and event planning assistance. Delivery, setup, and breakdown fees may also apply. |
| Location | Rental companies are typically specific to a certain region or city. For example, McCarthy Tents serves the Rochester and Buffalo areas, while Madfox Party serves the Milwaukee and Madison areas. |
| Extras | Some companies offer extras such as chill tables, cabaret tables, and serpentine tables. Linens, tableware, and glassware may also be available for rent. |
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What You'll Learn
Average rental costs
The average cost of wedding rentals in the US is $650, but this can vary depending on the items being rented, with couples typically spending between $425 and $1,000. Wedding rental companies usually offer a wide selection of items, including tables, chairs, linens, dinnerware, and more.
The cost of renting tables and chairs can vary depending on several factors, such as the quality of the items, the event type, and the duration of the rental. The price of chairs can range from $1.50 to $6 each, while table rentals typically range from $6 to $14 per table, but can be as much as $50 depending on the material and design. The shape and size of the tables can also influence the price, with larger tables usually costing more. For example, a 5’ wooden round table that seats 8-10 people can cost around $16.50 to rent.
It's important to consider the number of guests and the desired theme or aesthetic when selecting rentals. Some venues may provide tables and chairs, but if they don't offer suitable options or if you want a specific look, you may need to rent them separately. In addition to the rental costs, there may also be additional fees for delivery, setup, breakdown, and pickup, which can add up.
To save money, it's recommended to limit the use of expensive linens and fancy tableware to only a few tables. Using the same chairs for both the ceremony and reception, provided they are held in the same venue, can also help reduce costs. Additionally, it's advised to provide an accurate guest count to avoid paying for extra chairs, dishes, or glassware that won't be used.
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Table shapes and sizes
When it comes to table shapes and sizes for your wedding reception, there are a few options to consider. The most common table shape for wedding receptions is round, followed by square and long rectangular tables.
Round tables are versatile and can be used in almost any reception style, from an outdoor party under a tent to a country club. They are available in 36", 48", 60", and 72" diameters, seating 2-4, 4-6, 8, and 10 guests, respectively. These sizes allow for sufficient space for guests to eat and chat, while also considering the size of the plates used for meals. Round tables are perfect for family-style meals and can be mixed with long tables.
Square tables are a growing trend, especially for intimate guest lists. Typical dimensions include 3'x3', 4'x4', and 5'x5', but rental companies may have limited stock in this shape.
Rectangular tables are another option, offering flexibility in seating arrangements. Depending on the length, they can seat a larger group of 10 or a smaller gathering of four. An 8' long table, for example, can seat 8-10 guests, while a 6' long table can seat 6-8, although seating guests at the ends is not recommended. Rectangular tables can be positioned end-to-end to create banquet-style tables, accommodating the wedding couple and bridal party.
Additionally, consider high-top cocktail tables, which can be scattered throughout the space, and low-seat tables for older guests. Mixing table shapes and sizes, such as squares and rectangles, can add a unique touch to your reception and enhance your decor and linen choices.
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Rental companies
Wedding receptions can be expensive, and table rentals can add up quickly, so it's important to do your research and find the best rental company for your needs. Here are some things to consider when choosing a rental company for your wedding reception tables:
Variety of Tables
Look for a rental company that offers a wide variety of tables in different shapes and sizes. Round tables are the most common, but you may also want square or long rectangular tables to fit your venue and accommodate your guests comfortably. Consider if you also need buffet tables, a DJ table, a sweets table, or a head table. Companies such as Big Tent Events offer tables in a variety of sizes and shapes, allowing you to create a specific atmosphere and make the most of your space.
Price
The average cost of wedding rentals is $650 but can range from $425 to $1000 or more, depending on the items rented and your location. The average starting price for wedding reception tables in the US is $8 per table, but this can vary. For example, a local vendor in Napa charges $15-$18 per table, while another company charges $11-$15 per table. Delivery, setup, and breakdown fees can also add up, so be sure to get a detailed quote from the rental company.
Additional Services
Some rental companies offer more than just tables. For example, McCarthy Tent & Events provides tables, chairs, tents, chandeliers, and other event essentials. They also offer guidance on tent size, layout, and setup. Madison Party Rentals provides efficient and dedicated service, ensuring that everything is perfect for your big day.
Reviews
When choosing a rental company, be sure to read reviews from past customers to get an idea of their level of professionalism, responsiveness, and flexibility. McCarthy Tent & Events, for example, has been praised for its transparency, professionalism, and quick response times.
Location
Finally, consider the location of the rental company. You'll want to choose a company that services your wedding reception location. Companies like Madison Party Rentals serve the greater Milwaukee and Madison metro areas, while Dreamers Event Rentals serve several counties in Maryland.
By considering these factors, you can find a rental company that offers the best tables and additional services to make your wedding reception a success.
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Additional rental items
When it comes to wedding reception planning, there are several additional rental items to consider beyond just tables and chairs. Here are some key items to enhance your special day:
- Tents and Lighting: Depending on your venue, you may need to rent a tent to create a covered space for your reception. Companies like McCarthy Tent & Events offer clear-top tents to let in natural light during the day and bistro lighting for a romantic ambiance in the evening. Tents can also provide protection from unexpected weather changes, ensuring your guests remain comfortable.
- Linens and Table Settings: Enhance your tables with linens, such as tablecloths and napkins. If you're on a budget, consider using luxurious table coverings sparingly, perhaps only on the head table or escort card table. Don't forget to rent enough dishes, glasses, and utensils for your guests.
- Dance Floor and Entertainment: Ensure your guests have a space to dance and boogie the night away. The dance floor is a crucial element of the reception, and some companies, like Big Tent Events, offer packages that include both tables and a dance floor. Additionally, consider the space needed for the entertainment, such as a band or DJ, and any other special performances you have planned.
- Altars and Arches: Many wedding rental companies offer decorative pieces like altars, arches, chuppahs, and mandaps. These can add a unique touch to your ceremony, especially when adorned with flowers. The average starting price for an altar or arch is $75, but prices can vary based on your location and the rental company.
- Chill Tables and Specialty Tables: Consider renting chill tables to keep drinks cold and easily accessible for your guests. You might also want to explore cabaret tables for cocktail hours or serpentine tables to create a stylish corner or semi-circle setup.
- Other Miscellaneous Items: Don't forget about the smaller details that can elevate your event. This includes items like a cake table, gift table, card box, coat rack, and any other unique elements you wish to incorporate.
Remember to provide an accurate guest count to your rental company to ensure you have enough chairs, tables, dishes, and glassware without incurring unnecessary costs.
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Delivery and setup
When it comes to delivery and setup for your wedding reception tables, there are a few key things to keep in mind. Firstly, it is essential to provide an accurate guest count to the rental company, caterer, and venue. This ensures that you don't end up paying for extra tables, chairs, dishes, or glassware that you won't need. It's also a good idea to double-check your rental order, including delivery and pickup information, to avoid any mishaps.
While round tables are the most common choice for wedding receptions, square and long rectangular tables can also add a unique touch. The average starting price for reception tables in the US is $8 per table, but prices can vary depending on the style and size of the table. If you're renting tables from a company that offers setup services, it's worth providing them with a floor plan and putting someone in charge of overseeing the layout to ensure your vision is executed flawlessly.
Some rental companies, like McCarthy Tent & Events, offer a wide variety of high-quality tables and provide professional setup and takedown services, ensuring that everything is ready on schedule. It's always a good idea to read reviews and choose a reputable company that understands your vision and is dedicated to making your special day perfect.
Additionally, consider the other items that will be needed for your wedding reception, such as chairs, linens, tableware, and a tent. By planning ahead and reserving everything you need in advance, you can avoid last-minute stresses and create a seamless and elegant celebration.
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Frequently asked questions
There are many rental companies in the US that offer table rentals for wedding receptions, such as Big Tent Events, McCarthy Tent & Events, and Madison Party Rentals.
The cost of renting tables for a wedding reception can vary depending on the company and location. On average, wedding reception tables in the US start at $8 per table, while the average cost of all rentals for a 120-guest wedding (including tables, chairs, tent, dance floor, lights, and linens) is around $3,500.
The size of the tables you rent will depend on the number of guests you plan to seat at each table and the amount of space available. Common table sizes include round tables that seat 6-10 guests and long rectangular tables that can seat up to 10 guests.
The number of tables you need will depend on the number of guests attending your wedding reception. It's important to consider the other items that need to be under the tent, such as the dance floor, band, head table, and buffet tables.
Yes, there may be additional costs such as delivery fees, setup and takedown fees, and linen rental costs. It's important to get quotes from multiple rental companies and ask about any potential hidden fees.
