Lyla Dejesus
Wedding welcome booklets are a great way to make your guests feel special and appreciated, especially if they have travelled far to be with you on your big day. The booklet is a chance to be both thoughtful and helpful, and there are a few key things to include. Firstly, a heartfelt note from the happy couple is a must, as well as a schedule of events and a list of important contacts. It's also a good idea to include a 'Things To Do' section, with restaurant and sightseeing recommendations, and a map of the local area. Lastly, don't forget to add a few personal touches, such as a custom design or a welcome message.
| Characteristics | Values |
|---|---|
| Purpose | To make out-of-town guests feel special and appreciated |
| Content | A heartfelt note from the couple, the weekend's itinerary, transportation details, a who's who of the wedding, a personalized list of things to do, a map, contact information, and other thoughtful touches |
| Format | Booklet, letter, or bag/basket of gifts |
| Practical considerations | Check the hotel's policy on welcome bags, including any charges for holding or delivering bags to guest rooms |
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What You'll Learn
A heartfelt note from the couple
Wedding welcome booklets or letters are a great way to make your guests feel special and appreciated. They are also a perfect way to guide your guests, especially if you are having a destination wedding. Here is a sample "heartfelt note from the couple" that you can include in your wedding welcome booklet:
Dear Loved Ones,
We are so grateful for your presence here today and for being a part of this once-in-a-lifetime celebration. Your support and love mean the world to us, and we are thrilled to have you join us on this special journey. As we embark on this new chapter of our lives, your presence makes it even more memorable and joyous.
We want to take a moment to acknowledge those who have travelled from near and far to be with us today. We understand the effort and commitment it took to be here, and we are forever thankful. We hope that you will enjoy this beautiful location and that the memories made here will be cherished forever.
In this booklet, you will find some of our favourite spots, restaurants, and activities that hold a special place in our hearts. We hope you will explore and create your own wonderful experiences during your time here.
Thank you for being a part of our big day, and we look forward to creating unforgettable memories with each one of you.
With love and gratitude,
[Couple's Names]
This note sets the tone for a warm and welcoming atmosphere, expressing gratitude and providing a sneak peek into the couple's favourite locations and activities. It is important to personalise the note to reflect your unique style and relationship with your guests. Feel free to add your own touches and include any additional information you believe your guests would appreciate.
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Itinerary and schedule of events
Wedding welcome booklets are a great way to make your guests feel special and guide them through the wedding celebrations, especially if you are having a destination wedding. Here is some content for the "Itinerary and Schedule of Events" section of your wedding welcome booklet:
Friday
- 6:00 PM: Welcome party for all the guests to break the ice and get to know each other. This will be followed by dinner and drinks.
- 8:30 PM: A brief get-together for the wedding party to go over the timeline for the next day and last-minute details.
Wedding Day
- 9:00 AM: Breakfast will be served at the hotel for all guests.
- 11:00 AM: Transportation will be provided for guests from the hotel to the wedding venue. Please assemble in the lobby by 10:45 AM.
- 12:00 PM: The wedding ceremony will begin.
- 1:00 PM: Group photos will be taken with the wedding party and immediate family.
- 1:30 PM: Cocktails and hors d'oeuvres will be served while the wedding party takes additional photos.
- 3:00 PM: Guests are invited to take their seats for the reception.
- 3:30 PM: Grand entrance of the newlyweds and wedding party. Toasts, dinner, and dancing will follow.
- 7:30 PM: Cutting of the cake and dessert service.
- 9:00 PM: Last call for drinks and final dance.
Sunday
10:00 AM: Brunch for all guests at the hotel. This will be a casual gathering to say goodbye and share memories of the wonderful weekend.
Please note that this schedule may be subject to change, and we will do our best to keep you updated. For any questions or concerns, please contact our wedding planner [name] at [phone number] or [email address]. We look forward to celebrating this special occasion with you!
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Transportation details
Transportation is an important aspect of your wedding logistics, especially if you are hosting a destination wedding or have guests travelling from out of town. Here are some ideas for what to include in your wedding welcome booklet regarding transportation:
If your wedding venue is in a remote location or somewhere unfamiliar to your guests, providing transportation details is crucial. Include information about the options available for guests to get to and from the venue, such as shuttle services, public transport, or ride-sharing options. You could also provide a map with directions from the hotel to the venue, ceremony, and reception sites. This will ensure that your guests can easily navigate their way to the wedding events without getting lost.
Additionally, if you are providing transportation for your guests, include the relevant information in the booklet. Specify the pick-up and drop-off points, as well as the timing of the shuttle services. If there are multiple pick-up or drop-off locations, clearly indicate this information to avoid confusion. It is also a good idea to provide contact information for the transportation company or the designated person handling the logistics so that guests can reach out with any questions or concerns.
For guests who prefer to drive themselves, include parking information such as the address and directions to the parking lot, as well as any relevant parking permits or instructions they may need. If parking is limited, encourage carpooling and provide a fun incentive for guests who choose to carpool, such as a small gift or a designated priority parking area.
Finally, if your wedding events span multiple days or venues, provide a clear transportation schedule for each day or event. This will ensure that your guests are well-informed and can plan their movements accordingly. A well-informed guest is a happy guest!
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Local recommendations
Restaurants and Bars
Share your favourite restaurants and bars in the area, especially those with special meaning to you as a couple. If you want to treat your guests, include coupons or discount vouchers for area restaurants. You could also recommend your favourite dishes or drinks at each spot.
Activities and Sightseeing
Let your guests know about local activities and sightseeing opportunities. If there are any activities that hold a special meaning to you, be sure to mention it. For example, you could suggest a walk along the river where you had your first date, or a visit to the art gallery that houses your favourite painting.
Local Treats
Introduce your guests to local treats and delicacies. For example, you could include snacks, bottled water, and local specialties like shortbread biscuits in Scotland or a stick of rock by the seaside. You could also recommend local breweries or distilleries, and even include miniature bottles of local alcohol or craft beer.
Practical Information
Provide practical information about the local area, such as a simple map marking key locations like the hotel, wedding venue, and recommended restaurants. You could also include pharmacy locations, public transport options, and other useful details to help your guests navigate the area with ease.
Remember, the local recommendations section is a great opportunity to personalise your wedding welcome booklet and share your favourite spots with your guests. It's also a chance to showcase the area and help your guests feel excited about their trip.
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Contact information
Firstly, it is a good idea to include the contact details of a designated point of contact, such as the couple's wedding planner or a trusted friend or family member. This person should be someone who is reliable and knowledgeable about the wedding plans and can be a go-to source of information for guests. It is important to check with this person in advance and get their permission to be included in the booklet.
The contact information provided should include a phone number and, if appropriate, an email address or other means of contact. This way, guests can easily reach out if needed. It is also helpful to provide guests with the contact information for key vendors, such as the venue coordinator, caterer, or transportation provider. This way, guests can directly contact the relevant person for specific inquiries without bothering the couple or the designated point of contact on the wedding day.
In addition to contact information, the booklet can also include practical information to assist guests during their stay. This may include transportation details, such as shuttle services or designated drivers, and a list of recommended local restaurants, bars, and activities. Providing guests with a custom map or directions to important locations, such as the ceremony and reception venues, can also be extremely useful, especially for destination weddings or weddings in unfamiliar locations.
By including comprehensive contact information and practical details in the wedding welcome booklet, guests will feel well-informed and taken care of, allowing them to fully enjoy the wedding celebrations.
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Frequently asked questions
A wedding welcome booklet is a gift for your guests, often given to out-of-town visitors. It is a way to say "we're delighted to have you with us" and to thank guests for making the journey.
Your wedding welcome booklet should include a heartfelt note from you and your partner. It should also contain practical information such as a schedule of events, transportation details, and a map of the area.
You can include a list of your favourite restaurants, bars, activities, and notable landmarks. You could also add a who's who of the wedding, so guests can get to know each other.
You can put the booklet in a welcome bag or basket, perhaps with some treats and snacks. You could upgrade the bag to a linen tote, basket, or chic box so guests can reuse it.
You can give the booklets to guests when they arrive at their hotel, or have them provided at check-in.
