Wedding Bands: When To Start The Music

Wedding bands typically start at around 8 pm, depending on how long they are booked to play for. This allows time for evening guests to arrive at around 7 pm, and for the couple to greet them. It also gives guests time to settle in and find the bar before the band starts their first set. The first dance usually takes place between 8:15 and 8:30 pm, and the band can play the newlyweds onto the dance floor. A wedding band will usually play for two sets of 45 minutes or an hour, or three sets of 40-45 minutes.

Wedding band arrival and set-up times

Wedding bands are a huge symbol of love and are an integral part of the wedding reception. There are many factors to consider when deciding on the arrival and set-up times for your wedding band.

Firstly, it is important to note that the wedding band will typically arrive around 5:30-6:00 pm, ready to set up their equipment as soon as the meal and speeches are over. This timing ensures that the band has enough time to set up their equipment and conduct a soundcheck before the performance. If you are having your wedding breakfast and reception in the same room, it is advisable to speak to your band about arriving earlier, to set up before the breakfast. Bands may charge extra for an earlier arrival, so it is worth discussing this in advance.

The time taken for the band to set up will depend on the number of members and the sophistication of their sound and lighting equipment. Most wedding bands take around an hour to set up and soundcheck, but some may take longer. It is a good idea to find this out before booking the band, to ensure you have allowed enough time. During the set-up, you may want to usher guests into another area, such as the bar, to avoid the noise of the soundcheck.

The wedding band's performance timing will depend on various factors, including the length of their sets and the timing of other wedding activities. Many bands offer either two sets of an hour or three sets of 40-45 minutes, with short breaks in between. It is common for the band to start their first set around 8-9 pm, after the evening guests have arrived and settled in. This allows time for the atmosphere to build, and for the first dance to take place, which often occurs between 8:15 and 8:30 pm.

If you are serving food during the evening, such as a buffet, you will need to factor this into the band's schedule. For example, the band can take a break during the buffet and resume afterwards. If there are children present, the band may want to start earlier, with shorter breaks, to ensure more people can enjoy the live music before the children leave.

It is also important to be mindful of any venue restrictions, such as a curfew for music. Many wedding venues require the music to stop at midnight, so working backwards from this time can help with planning the band's set times.

In summary, the arrival and set-up times for your wedding band will depend on various factors, including their set-up requirements, the timing of other wedding activities, and any venue restrictions. Effective planning and communication with the band will ensure that their performance enhances the magic of your special day.

Live band or DJ?

Wedding bands typically arrive between 5:30 and 6 pm to set up their equipment. They usually start performing around 8 or 9 pm, depending on their set duration and the wedding schedule. Bands commonly offer two sets of an hour each or three 45-minute sets, with breaks in between for buffet and other activities.

Now, to answer the age-old question: live band or DJ?

There are several factors to consider when deciding between a live band and a DJ for your wedding. Here are some key points to help you make an informed decision:

Budget

The cost of wedding entertainment can vary depending on factors such as hours booked, the number of members, and equipment requirements. On average, a live band costs more than a DJ. According to a 2022 study, the price difference between a band and a DJ was $2,400, with bands charging around $3,900 and DJs costing about $1,500. If you have a tight budget, a DJ may be a more financially viable option.

Vibe and Flexibility

Think about the atmosphere and energy you want to create at your wedding. Live bands offer a unique performance factor and can interact with the crowd, creating a magical experience. They are perfect for specific genres like big band sounds, which are best experienced live. On the other hand, DJs provide versatility and can easily switch between genres and styles, catering to a wide range of music tastes. If you want a diverse musical journey at your wedding, a DJ might be the better choice.

Space

Consider the venue space and any restrictions it may have. A large band with many members and equipment might not be suitable for a small venue. Similarly, a DJ with a huge stereo system might not fit in a limited space. Check with your venue about any limitations on the number of musicians, equipment, power supply, or noise before making your decision.

Breaks

Live bands typically need breaks between sets, which can disrupt the flow of the party. During these breaks, you can either have pre-recorded music or hire a DJ to keep the energy going. If you want continuous music throughout the event, a DJ might be a better option as they can play non-stop.

Crowd Interaction

If you prefer minimal interaction with the entertainment crew, a DJ is a good choice. DJs can play music without needing to engage with the crowd directly. Live bands, on the other hand, often interact with the guests and can even invite the newlyweds on stage for a special performance. If you want a more dynamic and interactive experience, a live band might be the way to go.

Extras

Nowadays, many DJs offer additional services, such as lighting packages and projectors, enhancing the overall experience. They can also double up as MCs, making announcements and keeping the event flowing. Live bands may have additional requirements, such as stage rentals or hotel accommodations, which can increase the final cost.

Samples and References

Whether you choose a band or a DJ, it is essential to do your research. Ask to see taped performances or attend live auditions to gauge their style and energy. Check references from previous weddings and ensure they can correctly pronounce the names of your bridal party and family members. Discuss your song choices and create a playlist and a "do-not-play" list to ensure your musical preferences are met.

In conclusion, both live bands and DJs have their advantages and disadvantages. Consider your budget, venue, desired vibe, and level of interaction to make the best choice for your special day. Remember, you can always mix and match, having a band for part of the event and a DJ for the rest, ensuring a versatile and dynamic celebration.

First dance timing

The first dance is a special moment for the newlyweds and there are a few options for when to schedule it. The first option is to do it right after the grand entrance at the beginning of the reception. This creates a buzz and high energy in the room, and the momentum can be sustained throughout the first dance. This option also means the first dance is out of the way, which can be a good idea if the couple is nervous. However, this does take away the signal to guests that the evening is transitioning from dinner to dancing. To solve this, the father-daughter and/or mother-son dances can be done first to kick off the dancing portion of the night.

The second option is to do the first dance after the meal is over. This means everyone will be paying attention (as opposed to when salads are being served) and you can easily segue into everyone joining on the dance floor. This option also allows for a more relaxed pace during the dining portion of the evening.

The third option is to do the first dance after the cake cutting. This is a natural transition as most guests will already be gathered around the couple, and it is custom to cut the cake after dinner so people will be energised and ready to celebrate by hitting the dance floor.

In terms of specific timing, sources suggest that 8:15 pm to 8:30 pm is the most popular time for the first dance. This is after the evening guests have arrived and had a chance to settle in, and it allows the band to get a live set in before the buffet.

Band set times

The timings for your wedding band will depend on a number of factors, including the length of their sets, the time your venue closes, and the number of guests. Typically, wedding bands will offer either two sets of an hour or three sets of 40-45 minutes.

If your venue closes at midnight, it's a good idea to work backwards from this time. The most common time for evening guests to arrive is around 7-7:30 pm, and the band can start their first set at 8:30 pm. This allows time for guests to settle in and for the happy couple to greet everyone. The band can then take a break at 9:15 pm while the buffet is served, resuming at 10 pm. After a shorter break at 10:45 pm, they can start their final set at 11:15 pm and play through until midnight.

If there are lots of children present, the band can start earlier with shorter breaks, finishing the evening with disco music. If your venue is open until 1 am, you may want to start the band at 9 pm and space out their sets accordingly.

If you're having a live band, it's traditional for them to start with the couple's first dance. If you'd prefer to have the original recording of a song played for this, the band can introduce it and then jump straight into their first live set.

Venue curfew

When planning a wedding, it's important to be mindful of the venue curfew, as almost every venue will have one. While it may be tempting to party into the early hours of the morning, there are several factors that come into play. Firstly, most wedding venues are required by the council to end the festivities at a certain hour to avoid fines or revocation of their event licence. Secondly, it's important to maintain good relationships with neighbours, as a wedding involves loud music and can be disruptive, especially if held frequently. Additionally, the safety of guests should be a top priority, and the risk of accidents increases as the night goes on and guests consume more alcohol.

To work around venue curfews, consider starting the wedding festivities earlier in the day. This gives you more time to celebrate and make use of the dance floor, ensuring a fun and memorable experience. If you still wish to continue the party past the curfew, you can arrange an after-party at a local bar or hotel, keeping in mind that not all guests may be allowed entry, especially if they are intoxicated.

Another option is to look for venues that offer late-night or no-curfew options. These venues provide the opportunity to dance until dawn and create a unique and intimate atmosphere. However, they may require additional costs for renting the space and overtime charges for suppliers, including the band or DJ. It's important to communicate your plans clearly with all your suppliers to ensure they are prepared.

Some creative ideas for a late-night wedding reception include:

• A relaxed buffet or food stations instead of a formal sit-down dinner.
• Serving late-night snacks like miniature burgers, pizzas, or crisp sandwiches.
• Offering a variety of drinks, including a champagne fountain.
• Hiring multiple musical entertainers and a DJ to keep the party going.
• Decorating the venue with festoon lights to create a magical atmosphere.
• Setting up a photo booth with props to capture fun memories.
• Creating a festival-style wedding with headliners.

When planning a late-night wedding, it's essential to consider the type of food and drinks you'll serve, as well as ensuring enough entertainment to keep guests engaged throughout the night. Don't forget about transportation, as you'll need a plan to get your guests home safely at the end of the celebration.

By embracing the late-night wedding trend, you can add excitement and create unforgettable memories with your loved ones.

Frequently asked questions