George Boyle
Planning a wedding reception can be overwhelming, but having a clear idea of what objects are needed can help the process run smoothly. From seating and tables to food and drinks, there's a lot to consider. The venue is a key factor, as it will determine what items are needed. Some venues provide items like a sound system, dance floor, or flatware, while others may require rentals or additional suppliers. The number of guests and budget will also influence decisions, with over half the budget typically going towards food, drinks, decorations, and entertainment.
| Characteristics | Values |
|---|---|
| Food and drinks | Menu, including vegetarian/vegan options, signature cocktails, and non-alcoholic beverages |
| Music | Band or DJ, songs for important moments |
| Tables and chairs | Guest tables, escort card tables, buffet tables, gift tables, etc. |
| Tableware | Tablecloths, napkins, napkin rings, cake stand, cake topper, plates, forks, glasses, etc. |
| Decorations | Flowers, centrepieces, candles, signage ("Welcome," "Guest Book," "Dancing Shoes," etc.), photo booth props |
| Dance floor | Installed or rented, depending on the venue |
| Tents | Required for outdoor weddings, along with generators, kitchen tents, etc. |
| Lighting | Creates the right ambiance |
| Restrooms | Signs, baskets with amenities for guests |
| Favours | Small gifts for guests, such as pashminas, flip-flops, sunglasses, etc. |
| Guest book | A book or creative alternative for guests to leave messages |
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What You'll Learn
Food and drink: including a wedding cake, champagne flutes, and tableware
Food and drink are an important part of your wedding reception. The taste of the food can be influenced by the colour, size, weight, and shape of the dish, and it is said that eating with heavier and prettier cutlery improves the taste of the food. You can choose to serve anything from simple to unique dishes, and you can even personalise the menu with your wedding theme, the season, or your cuisine. For example, if you're getting married in a region known for its fresh seafood, you could set up a raw bar with shrimp, oysters, crab claws, and more. You could also serve refreshing dishes, such as chilled gazpacho shooters or a watermelon, feta, and mint salad. If you're planning a low-key rustic wedding, you could take inspiration from potluck meals and go for a family-style vibe.
When it comes to tableware, you'll need to consider the serving utensils and ensure they match the overall theme. You can rent tableware from your caterer or an event rentals company. You can also opt for exquisite plasticware for parties or events to minimise the need for conventional dishes and elevate the look of your tables. Don't forget to include items like napkins, which can be a fun focal point, and napkin rings, which are not necessary but can dress up the table.
The wedding cake is a central part of the reception, and you'll need a cake stand and a cake-cutting set. You can rent or purchase a customised set with your names and wedding date. The cake stand and cake-cutting set can also be provided by your cake baker, but be sure to confirm this with them. You can also add a cake topper, which can be personalised, and a cake knife and server.
Champagne flutes are also part of the glassware checklist. If you have a special pair of flutes, bring them, and don't forget the wedding cake or dessert table, which is an ideal place to incorporate decorative elements like flowers, candles, or a fancy wedding cake stand.
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Furniture: tables, chairs, and a dance floor
When it comes to furniture for your wedding reception, there are three main things you need to consider: tables, chairs, and a dance floor.
Tables
First, you'll need to decide on the style of table you want. Popular options include round tables, long banquet tables, and escort card tables. If you're having a buffet, you'll also need buffet tables, and you may want a separate table for gifts. It's a good idea to consult your venue manager and planner to decide which tables you'll need and how many. You can rent tables from an event rental company, and they will often also provide essential items you might have forgotten.
Chairs
There are many different chair options to choose from, including Chiavari, cross-back, ghost, and cane back. Your wedding budget and style will determine which type of chair you choose. You can also rent chairs from an event rental company, and some companies specialize in wholesale folding chairs, which may be more affordable.
Dance Floor
Whether or not you need to provide a dance floor depends on your venue. Some reception venues have dance floors already installed, but if you're hosting an outdoor or tented wedding, you may need to rent and install a dance floor. A tent and rentals company can help with this process.
Remember, your vendors, such as your caterer, florist, stationer, venue, and planner, will assist with sourcing and compiling these items to ensure your wedding reception is amazing!
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Decorations: centrepieces, flowers, and lighting
Flowers are a traditional and popular choice for centrepieces, and they can also be used to decorate chairs and tables. If you're on a budget, you can save money by using smaller vases or mixing flowers with other decorations, such as candles, lanterns, or vintage books. You can also use flowers to decorate the aisle and the wedding arch, which will be the backdrop for your wedding photos.
If you're looking for something a little different, there are plenty of creative centrepiece options to choose from. For a rustic look, try using wooden slices or crates, or fill jars with fairy lights or decorations that fit your theme. For a winter wedding, a crystal LED light tree makes a beautiful centrepiece, especially when paired with white flowers and artificial snow.
Candles are a great way to create a romantic and intimate atmosphere, and they can be used as centrepieces or to decorate tables and the aisle. Just be sure to check with your venue if open flames are allowed. String lights and lanterns are also a good choice for creating a warm and inviting atmosphere.
Linens, such as tablecloths and table runners, are another important consideration for your wedding reception. Choose colours and textures that complement your theme and style, and don't forget to think about the season and your favourite hues when making your selection. You can also add accents like chair covers, sashes, and table confetti to create a cohesive look.
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Entertainment: music, games, and a photo booth
Music is a key component of a fun wedding reception. You could hire a live band or wedding DJ, or for something a little different, a saxophonist or singing waiters. If you're after a real spectacle, consider bringing the glitz of Las Vegas to your wedding with singers, dancers, acrobats or contortionists.
If you're having a more low-key reception, you could create a playlist of your favourite songs, or, if you're having an outdoor wedding, hire a live musician to serenade your guests. If your reception venue doesn't have a built-in stage, you may need to build or create one.
For games, you could set up a mini-golf course, or, if your wedding is during the colder months, have a warm bonfire with s'mores and encourage guests to tell stories or play instruments. You could also hire a close-up magician to perform tricks during the reception drinks, or set up a bouncy castle. For indoor or outdoor weddings, a giant four-in-a-row game is a fun option, as are outdoor lawn games like cornhole and Giant Jenga. If you want to bring the Las Vegas theme to your games, hire casino tables and an expert croupier to run the games.
A photo booth is a fun addition to your wedding reception entertainment. Props are a must-have for a photo booth—funny quotes, faux glasses, boas and cute hats will bring out the goofiness in your guests.
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Stationery: guest book, seating cards, and menus
Stationery is an important part of your wedding reception. It helps to guide your guests and provides a memento of your special day.
Guest Book
A guest book is a lovely keepsake from your wedding day. It allows you to see who attended your wedding and read their messages of congratulations. You can choose from a range of sizes and designs, and even add photos and graphics. Guest books can be tailored to your exact requirements, with printing on the front, spine, and back.
Seating Cards
Seating cards are an essential part of your wedding reception stationery. They ensure your guests are seated in the correct place and can be designed to match your wedding theme. You can choose from a variety of styles, including tented place cards with modern calligraphy or handmade paper place cards with a bow.
Menus
Menus are an important part of your wedding reception stationery, especially if you are having a seated meal. They can be designed to match your wedding theme and can include a variety of menu options to accommodate different dietary restrictions. Wedding reception menus typically include passed or stationary hors d'oeuvres for the cocktail hour, followed by a first course, two proteins, a vegetarian option, a starch, a vegetable, rolls, butter, and, of course, the wedding cake and coffee.
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Frequently asked questions
Essentials for a wedding reception include tables, chairs, food, drinks, and decorations.
Some decorative objects for a wedding reception include a cake topper, centrepiece details, a welcome sign, seating cards, candles, and flowers.
Objects needed to serve food and drinks include plates, napkins, forks, knives, glasses, and a cake stand.
A dance floor, music, and games are needed for entertainment. If there will be live musicians, a stage might be required.
