Creative Wedding Gifts And Crafts For The Special Day

Planning a wedding can be a stressful and expensive affair. Here are some tips to help you save money and stay organised.

Budgeting

Firstly, work out who is contributing to the wedding and how much they are willing to pay. Then, decide what you can afford, taking into account daily expenses, debts and upcoming costs. Next, research what weddings include to help you understand the costs involved. Finally, set an absolute limit that you can't go over and create a comprehensive breakdown of expenses.

Timing

If you want to save money, consider getting married off-peak, such as in January or February. Also, weddings on days other than Saturday tend to be cheaper.

Venue

To save money, you could opt for a non-traditional venue, such as a restaurant, brewery or vacation house. These spots are less likely to cater specifically to weddings and therefore may be cheaper. Ask each venue what is included in the rental fee, as some will include items such as tables, chairs or linens.

Invitations

You can save money by sending electronic invitations or emailing your save-the-date reminders. You could also make your own invitations using downloadable templates from sites like Etsy.

Wedding attire

Department stores, consignment shops, sample gowns and bridal shops that sell pre-owned wedding dresses are all good options for finding a wedding dress on a budget. You could also borrow accessories from family and friends.

Flowers and decor

Ask your florist about using excess inventory, or borrow centrepieces and other items from recently married friends. You can also find cheap wedding decorations at craft stores and dollar stores. Using in-season blooms and larger flowers, such as hydrangeas, will help you save money on flowers.

Food and drink

Seated, plated dinners tend to be the most expensive catering option, so consider alternatives such as buffets, family-style stations or heavy hors d'oeuvres. You could also save money by only serving beer and wine instead of a full bar.

Cake

A shorter cake with fewer tiers will be cheaper, and you can always supplement it with a sheet cake. You could also opt for a store-bought cake or a non-traditional dessert, such as pie or ice cream.

Guests

Trimming your guest list will help you save on food, alcohol and rentals.

Budgeting and financing

Determine Your Budget and Allocate Funds:

Start by figuring out who will contribute financially to the wedding and how much they are willing to spend. This includes discussions with family members and your partner to establish a realistic budget. Be sure to consider daily expenses, future costs, and other weddings you'll attend when determining how much you can afford. Prioritize what is important to you and your partner, and be open to compromises.

Breakdown of Expenses:

The reception venue, catering, and rentals typically take up the largest portion of the budget (around 45%). This includes the venue, tables, chairs, linens, glassware, catering, bartending, and service staff.

Wedding Planner/Coordinator (5-15%):

Consider hiring a wedding planner or day-of coordinator, who can help you stay within your budget and manage vendors. Their fees typically range from 5% to 15% of the total wedding budget.

Photography and Videography (12%):

Allocate a significant portion of your budget to photography and/or videography, as these professionals capture memories of your special day. This includes the photographer/videographer, their second shooter, travel costs, and an engagement photoshoot.

Reception Music/Entertainment (10%):

This includes a band, DJ, cocktail hour musicians, photobooths, and other fun experiences like caricature artists.

Stationery (3-5%):

Budget for wedding stationery like engagement announcements, save-the-dates, invitations, programs, escort cards, and thank-you notes.

Flowers and Decor (10%):

Flowers and decor can quickly blow your budget, so allocate wisely. This includes personal bouquets, ceremony decorations, cocktail hour florals, centerpieces, and other decorative rentals.

Wedding Attire and Beauty (9%):

Plan for the wedding attire (dress, suit, alterations, accessories), day-of hair and makeup, and any beauty treatments. Don't forget about wedding bands and ring insurance.

Favors and Gifts (2-3%):

Set aside a small portion of your budget for wedding favors and gifts for your wedding party.

Cake and Desserts (2-3%):

Your catering costs may not include the wedding cake or dessert, so budget for this separately.

Transportation (2%):

Budget for transportation for the wedding party and guests to and from the ceremony, reception, and lodging.

Additional Considerations:

• Tips: 5-15%. Many vendors expect tips, so build this into your budget.
• Just-in-case fund: 5-15%. Set aside some money for unexpected expenses, like an emergency rain tent.
• Rehearsal dinner and other wedding events: 8%. If you're hosting a welcome party, rehearsal dinner, or brunch, factor these into your budget.
• Honeymoon: 5%. If you're jetting off on your honeymoon right after the wedding, include this in your budget.

Sample Budget Breakdowns:

$10,000 Wedding Budget:

• Reception, venue, catering, and rentals: $4,500
• Photography and/or videography: $1,200
• Reception music/entertainment: $1,000
• Wedding attire: $900
• Flowers and decor: $1,000
• Favors and gifts: $200
• Transportation: $200

$20,000 Wedding Budget:

• Reception, venue, catering, and rentals: $9,000
• Photography and/or videography: $2,400
• Reception music/entertainment: $2,000
• Wedding attire: $1,800
• Flowers and decor: $2,000
• Favors and gifts: $400
• Transportation: $400

$30,000 Wedding Budget:

• Reception, venue, catering, and rentals: $13,500
• Photography and/or videography: $3,600
• Reception music/entertainment: $3,000
• Wedding attire: $2,700
• Flowers and decor: $3,000
• Favors and gifts: $600
• Transportation: $600

$50,000 Wedding Budget:

• Reception, venue, catering, and rentals: $22,500
• Photography and/or videography: $6,000
• Reception music/entertainment: $5,000
• Wedding rings: $1,000
• Wedding attire: $4,500
• Flowers and decor: $5,000
• Favors and gifts: $1,000
• Transportation: $1,000

Pro Tips:

• Set up a budget tracker: Use a spreadsheet or budgeting app to track expenses, and open a joint account dedicated to wedding expenses.
• Tailor your budget to your needs and priorities: Feel free to adjust the budget percentages to match your vision and must-haves.
• Bake in a little extra for hidden costs: Set aside 5-15% of your budget for unforeseen expenses.
• Use credit cards wisely: Charge expenses to credit cards only if you can pay them off within 30 days to avoid accruing interest.
• Cut costs where possible: Reduce the guest list, choose a less expensive venue, rent instead of buy clothing/jewelry, opt for minimalist decor, and choose affordable stationery.
• Understand how style impacts cost: Formal and floral-heavy weddings tend to be more expensive.
• Create a step-by-step budget plan:

• Set an absolute limit: Determine the maximum amount you can spend.
• Make your budget breakdown: Allocate funds based on your priorities and a comprehensive list of expenses.
• Determine who will pay for what: Identify any financial contributions from family or friends.
• Include an "extras" fund: Set aside money for unexpected costs.
• Find ways to save: Shop around, reuse/repurpose items, and make small savings wherever possible.

Venue

The venue is a crucial aspect of a wedding, often the most important factor for couples when choosing where to host their special day. From traditional settings like churches and banquet halls to unique spaces such as gardens, beaches, historic buildings, barns, and vineyards, the options are endless.

Research and Planning:

Market research is essential before starting any wedding venue business. Understand the local demand, competitor venues, and your unique offering. This research will guide your business plan, helping you define your mission, services, marketing strategy, and financial goals.

Finances:

Assessing your finances is a critical step. Determine if you want to purchase or lease a property and if you need financing. Building a new venue or renovating an existing structure will impact your costs. Consider start-up costs, including renovations, utilities, catering space, and compliance with local regulations.

Location:

The location of your venue is vital to its success. Consider the type of venue you want, such as rural or urban, indoor or outdoor, and multi-use or dedicated wedding space. Local zoning laws and building regulations will impact your choices, so ensure you understand these restrictions.

Renovations and Improvements:

Prioritize essential projects like water and utilities, bathrooms, catering space, and weather contingency plans. Consult contractors and architects to estimate renovation costs and create a roadmap for improvements.

Financing:

There are various financing options available, including personal loans, short-term loans, business lines of credit, and business credit cards. Focus first on obtaining funds to secure the property and bring it up to code, then plan for additional financing for further improvements.

Marketing:

Create a strong online presence with a user-friendly website, social media accounts, and listings on wedding venue sourcing sites. Utilize social media platforms like Instagram and Facebook to engage with potential clients and showcase your venue's unique features.

Legal and Operational Requirements:

Ensure you have the necessary permits, licenses, and insurance for your venue. Comply with zoning laws and food handler's permits if offering catering services. Consider using event management software to stay organized and efficient.

Customer-Centric Approach:

Always keep the couples and their guests in mind when making decisions about your venue. Offer exceptional customer service, and consider providing additional services like accommodation and all-inclusive packages to enhance their experience.

Remember, creating a successful wedding venue takes time, dedication, and a customer-centric approach. By following these steps and continuously improving your venue, you'll be well on your way to hosting unforgettable weddings.

Food and drink

The food and drink you choose for your wedding is an important part of the planning process. It's a chance to showcase your personality and tastes, and it can be a great way to get your guests talking and create a memorable experience.

Choosing the Right Food

There are many options to consider when selecting food for your wedding. You may want to go for a traditional sit-down dinner with a choice of appetizers, entrees, and desserts, or something more casual like a buffet or food stations. If you're looking to add a unique twist, why not try a custom ramen noodle bar, a sushi station, or wood-fired pizza? For a more rustic wedding, a comfort food buffet with dishes like mashed potatoes and mac and cheese will be a hit.

Drinks to Impress

In addition to food, drinks are an essential part of your wedding. You may opt for a full bar, signature cocktails, or just beer and wine. If you're having an outdoor wedding, why not set up a mobile cocktail bar truck? For a morning wedding, mimosas and brunch cocktails are a must. And don't forget to keep your guests hydrated with plenty of water, especially if it's a summer wedding.

Catering Considerations

When planning your wedding menu, it's important to review your venue contract first. Some venues have in-house catering services that you may be required to use, or they may have a list of preferred vendors to choose from. If you have specific dietary restrictions or cultural meal requirements, be sure to find a caterer with experience in those areas.

Snacks and Late-Night Bites

Don't forget to fuel yourself on your big day! It's easy to forget to eat, so make a conscious effort to have a light breakfast and lunch, and snack as often as you can. Set up a snack station for your guests, and consider late-night snacks to keep the party going, like mini tacos, sliders, or a build-your-own dim sum plate.

A Few Final Tips

• Eat with your guests—when they're eating, you should be too.
• Ask your coordinator if you can be served your meal first so you can eat without distractions.
• Be mindful of your alcohol consumption—pace yourself, drink water, and eat food in between drinks.
• Offer a variety of options to cater to different dietary preferences and restrictions.
• Incorporate interactive elements and food stations to stimulate conversation and create a fun atmosphere.

Clothing and accessories

For the couple:

• Shop early and do your research: Start looking for your wedding dress or suit right after you pick your venue. It's recommended to buy your wedding dress nine months before the wedding to allow time for fittings and alterations. If you're opting for a bespoke dress, it can take up to six months to make, plus alterations. For grooms, the suit or tuxedo can typically be bought or rented closer to the wedding, around the five-month mark.
• Consider off-the-rack options: You may find your dream dress or suit available off-the-rack, saving you time and money. Department stores often have formalwear sections that include wedding attire.
• Look into bridal consignment: If you're open to a pre-owned wedding dress, you can find options at bridal consignment shops or websites like Stillwhite and Nearly Newlywed.
• Buy sample gowns: Another budget-friendly option is to buy sample gowns from bridal shops, which are dresses that people try on in the store. These gowns may have some wear and tear, but they're usually more affordable.
• Borrow accessories: To save money and add a sentimental touch, consider borrowing accessories like jewellery, veils, or shoes from family or friends.
• Shop for wedding bands: Don't forget to budget for your wedding bands and consider getting them insured.

For the wedding party:

• Give your wedding party enough time: It's recommended to start shopping for wedding-party attire about seven to eight months before the wedding. This gives your wedding party enough time for fittings and alterations.
• Let your theme and colour choices guide you: Your chosen wedding theme and colours can help guide the attire for your bridesmaids and groomsmen. For example, if you've chosen a "vintage" theme, you might opt for mismatched dresses in a particular colour palette.
• Allow for fittings and alterations: Ensure you schedule fittings for your wedding party close to the wedding date, especially if their attire needs alterations.
• Consider gifts for your wedding party: It's customary to give gifts to your bridesmaids and groomsmen as a token of appreciation. Personalised gifts or items that can be used during the wedding, like jewellery or cufflinks, are always appreciated.

General tips:

• Create a wedding website: A wedding website is a great way to share important details with your guests, such as the date, time, location, dress code, and any other relevant information. It can also be used to gather RSVPs and manage your guest list.
• Start planning early: The key to successful wedding planning is to start early. This gives you more time to explore options, secure your preferred vendors, and stay within your budget.
• Prioritise and allocate your budget: Determine your must-haves and allocate your budget accordingly. Be flexible and willing to compromise on less important aspects.
• Consider the season: Opting for an off-peak date or an off-season wedding can often result in significant savings.
• Negotiate and ask questions: Don't be afraid to negotiate with vendors and ask questions about unexpected costs. You may be able to remove some unnecessary expenses or find more affordable alternatives.
• DIY and get creative: If you're crafty, consider making some of your own decorations or favours. This can add a personal touch to your wedding while saving money.

Guests

What to Bring

• Your phone (for photos, directions, and communication)
• Money (for transportation, unexpected costs, and after-parties)
• Snacks (especially if you have dietary restrictions)
• Comfortable shoes (for dancing)
• Blister protection (band-aids, blister defense products)
• Tissues (for happy tears)
• Umbrella (for rain or sun)
• Allergy medicine (if you're attending an outdoor wedding)
• Beauty touch-up kit (powder, concealer, oil blotting sheets, bobby pins, etc.)

What to Expect

• Music (live bands, DJs, roaming troubadours, karaoke, silent discos, dance-offs, etc.)
• Games (Mr. and Mrs., piñata, ring toss, beer/prosecco pong, pass the parcel, twister, jenga, egg and spoon races, etc.)
• Photo opportunities (photo booths, green screens, backdrops, etc.)
• Food and drink (s'mores, marshmallows, afternoon tea, street food trucks, midnight feasts, waffle stands, DIY cocktail bars, etc.)
• Fireworks
• Magic shows
• Murder mystery dinners
• Caricature artists
• Fortune tellers
• Comedians
• Singing waiters
• Face painters
• Ferris wheels
• Origami
• Cupcake decorating
• Handprint guestbooks
• Polaroid cameras
• Masks
• Pool/billiards
• Wellie wanging
• Ceramic painting
• Wine tasting
• Whisky and cigar bars
• Confectionery carts
• Ice sculptures
• Chocolate fountains
• Fire breathers, acrobats, and sword swallowers
• Children's creche
• Children's performers (magicians, clowns, singers)
• Arts and crafts
• Colouring books
• Gaming lounges
• Hammock zones
• Outdoor swings
• Badminton
• Sumo wrestling
• Boat rides
• Horse cart rides
• Pet-friendly areas
• Birds of prey displays
• Dove/butterfly releases
• Fast food
• Charcuterie cones
• Oyster shucking
• Breakfast for dinner
• Tacos and margaritas
• Diner food
• Flavored popcorn
• Soft pretzels
• Comfort food buffets
• Bacon bars
• Seasonal vegetables
• Country-style fried chicken
• Quail and mushrooms
• Pre-portioned salads
• Bacon and pimento cheese bites
• And more!

Frequently asked questions