George Boyle
Wedding invitation inserts are a great way to share extra information with your guests without cluttering the main invitation. The main invitation should include the names of the couple, the wedding date, location, start time, and dress code. The insert cards, on the other hand, can include additional details such as the URL to your wedding website, shuttle transport arrangements, and specific dress codes for pre- and post-wedding events. If you're having a destination wedding or a weekend full of events, inserts become especially useful for providing guests with a full itinerary. RSVP cards are also commonly included, although some couples opt for online responses via their wedding website instead.
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What You'll Learn
RSVP cards
Format and Assembly
The standard format for RSVP cards is a card with an envelope. The envelope should be pre-stamped, pre-printed with the mailing address, and placed inside the main envelope with the flap facing left. The RSVP card itself should be placed under the envelope flap, face up, so that the printed side is visible when guests open the envelope. For a folded invitation, the RSVP card and envelope should be placed inside the fold.
Content
The RSVP card should include clear instructions on how to confirm attendance, such as "Please RSVP by [date]." It may also include a deadline for the response, and details on how to respond, such as a phone number, email address, or website link. If you are using a wedding website for RSVPs, it is a good idea to include physical RSVP cards for older guests who may not be tech-savvy.
Additional Information
Registry Details
While some couples include registry details on a separate insert card, others prefer to skip this and include the information on their wedding website. This allows guests to easily access the details without overcrowding the invitation suite.
Itinerary
If your wedding spans a weekend with multiple events, an insert card with a full itinerary can be useful for guests. This can include hotel recommendations, transportation details, and a schedule of activities. This ensures that guests are well-informed and can plan their attendance accordingly.
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Details of pre- and post-wedding events
Pre- and post-wedding events are a great way to celebrate your marriage and spend extra quality time with loved ones. Here are some ideas and details to include on your wedding invitation insert:
Pre-Wedding Events:
Rehearsal Dinner:
The rehearsal dinner is a pre-wedding event that typically follows the wedding ceremony rehearsal. It is an intimate gathering for the couple, their wedding party, and close family members to relax and celebrate before the big day. This event allows the wedding party to familiarise themselves with their roles and provides an opportunity for both families to bond. It usually involves short speeches from the hosts and the couple and can be paired with cultural events or rituals.
Welcome Party:
A welcome party is a great way to kick off the celebrations, especially if you have guests travelling from out of town. It is usually a more relaxed and informal event where guests can mingle and introduce themselves. The location should be convenient for guests, preferably close to the wedding venue or their accommodations.
Cultural Events:
Depending on your heritage and customs, you may include cultural events such as a Henna Party, Tea Ceremony, or Sangeet. These events are often more intimate, with a smaller guest list of immediate family and friends.
Post-Wedding Events:
Wedding Reception:
The traditional wedding reception is where everyone comes together to celebrate with food, drinks, and dancing. It can be held at the same venue as the wedding or a nearby location.
Morning-After Brunch:
A laid-back brunch the day after the wedding is a wonderful way to continue the celebrations. It can be a more relaxed affair, allowing you to spend extra time with your guests before they depart.
Farewell Party:
If you have guests travelling from out of town, a farewell party is a thoughtful way to bid them goodbye. It can be an intimate gathering where you share your appreciation and spend quality time with those who made the journey to celebrate with you.
Details to Include on the Invitation Insert:
When including pre- and post-wedding events on your invitation insert, here are some key details to mention:
- Date, time, and location of each event.
- Dress code or theme for each event (e.g., black-tie, garden party attire, etc.).
- Transportation or shuttle information, especially if guests should not plan to drive to the venue.
- Any specific RSVP instructions for each event, if needed.
- Travel and accommodation suggestions, such as the nearest airport or recommended hotels.
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Dress code
Including a dress code on your wedding invitation is a great way to help your guests understand what attire is expected of them. This ensures that your guests are dressed appropriately and feel comfortable throughout the event.
When deciding on the dress code, consider the formality of your wedding and the overall style and theme you want to convey. The most common dress codes include black-tie formal, white-tie formal, cocktail attire, semi-formal, dressy casual, beach casual, and casual.
Black-Tie Formal
"We request the honour of your presence at our elegant black-tie affair on [wedding date]. Dress code: Kindly wear tuxedos and evening gowns."
White-Tie Formal
"We request the honour of your presence at our elegant white-tie affair on [wedding date]. Dress code: Please wear tailcoats and full-length ball gowns."
Cocktail Attire
"We kindly request that you wear cocktail attire for our special day. For men, this includes a suit and tie, and for women, a cocktail dress or dressy separates."
Semi-Formal Attire
"Join us for a jovial night celebrating [couple's names] on [wedding date]. We ask that you wear dressy separates or a suit and tie for the affair."
Dressy Casual
"We are excited to invite you to our wedding on [wedding date]. Please arrive in dressy casual attire—something stylish yet comfortable."
Beach Casual
"Meet us by the ocean for a fun celebration. We recommend lightweight clothing and sandals for the beach setting."
Remember to choose wording that fits your style and theme. Keep the dress code wording brief and straightforward, and consistent with the rest of your invitation wording. You can include it on the main invitation, on a separate insert, or on your wedding website with a link on the invitation.
Most importantly, prioritize your guests' comfort. Avoid overly restrictive dress codes, and instead, provide clear and simple guidelines to ensure your guests can fully enjoy the celebration.
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Shuttle service
Wedding invitation inserts are a great way to include extra information for your guests without overcrowding your main invitation. This is especially useful for weddings with multiple events and strict dress codes, or destination weddings.
If you are offering a shuttle service for your wedding, this is something that should be included on an insert. Here are some examples of what you could include:
Paragraph 1
We understand that parking in [location] can be difficult, so we want to ensure that all our guests have a stress-free experience. We will be offering a shuttle service from [location] to [location] for our wedding and reception. The shuttle will depart from [location] at [time] on [date].
Paragraph 2
To help us ensure there is space for everyone, please indicate on your response card whether or not you would like to use the shuttle service. The shuttle will be available for guests staying at the following hotels: [list of hotels].
Paragraph 3
A complimentary shuttle service will be provided for hotel guests, to and from the wedding venue. The shuttle will depart from [location] at [time] and will make stops at the following hotels: [list of hotels].
Paragraph 4
We will be providing a shuttle service for guests travelling to our wedding. Please check our wedding website for details, which will be updated closer to the date. We will also be in touch via email with those who have indicated they will be using the shuttle service.
Paragraph 5
Please note that there will be a shuttle service available for guests, so there is no need to drive to the venue. The shuttle will depart from [location] at [time] and will drop guests off at the wedding venue.
Remember, you don't need to include exact times if you don't have them finalised yet, but it is a good idea to let guests know that a shuttle will be available so they don't plan to drive.
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Wedding website URL
Wedding invitation inserts are a great way to share extra information with your wedding guests without crowding the main invitation with logistics. The wedding invitation itself should only include the most essential information, such as the names of the couple, the wedding date, the location, the start time, and the dress code.
The "Info" or "Details" insert card is the perfect place to put the URL for your wedding website. This card can encourage guests to refer to your website for more information, especially if not all the wedding details have been finalized. It is important to note that some guests may never visit the website, so anything that you would be upset about guests not knowing should be included on the invitation or the insert.
The wedding website URL insert card can include an overview of travel options, such as the name of the nearest airport and contact information for any hotels where you've reserved a block of rooms. It can also include a full itinerary for guests, so they know what to expect and pack for, especially if your wedding includes multiple events with different dress codes. For example, if you want guests to wear all-white garden party attire for the welcome festivities and black-tie for the main ceremony and reception, this is where you would include those specifics.
If your wedding will have a shuttle transporting guests to the reception, you can put a note on the insert that says guests should not plan to drive to the venue. If your reception is at a different location than your ceremony, you can include the time and location of the reception on this card, along with directions or parking information for the venue, if needed.
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Frequently asked questions
A wedding invitation insert is an extra card used to share additional information with your wedding guests without cluttering the main invitation with logistics.
You can include anything from directions to the venue to a full itinerary for guests, including dates, times, and locations of pre- and post-wedding events. You can also include dress codes, travel and hotel recommendations, and transportation locations and times.
The main invitation should include the names of the couple, the wedding date, the location, the start time, and the dress code.
Yes, you should include an RSVP card and envelope. If you are tallying your guest list online via your website, you can discard the RSVP card. However, it is a good idea to reserve a few invites with RSVP cards for guests who are not tech-savvy.
Some etiquette experts suggest skipping registry details in your invitation suite. If you do include them, it is best to keep them on a separate registry card or your wedding website.
