Lyla Dejesus
Planning a wedding reception can be stressful, but it's also an opportunity to get creative and make it fun. There are many things to consider, from the obvious like food and seating to the less obvious, such as power sources and restroom signs. It's important to start planning early to secure the best venue and vendors, and to save money. A good wedding planner can help with many of these details, but it's still a lot to think about. From decor and music to entertainment and guest comfort, there are many elements that go into creating a memorable wedding reception.
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Food and drink
When it comes to food and drink, there are many options to consider for a wedding reception. The menu should be a perfect blend of flavours that you and your partner enjoy. It is also important to consider dietary preferences and restrictions when planning the menu.
A popular option is to have a plated meal, with two or three main entrees for guests to choose from. This could include classics like chicken or beef, or unique options like vegan burgers. For a summer wedding, consider a lighter option such as steak and salad, with infused fruit for a pop of colour and flavour. If you're looking for something more interactive, a grazing table or buffet is a great choice, offering a variety of finger foods and appetisers for guests to enjoy.
For a fun and creative twist, consider serving bite-sized foods like tacos, spring rolls, or mini bottled margaritas. These small portions are perfect for guests to enjoy while mingling and can be easily doubled up. You can also set up picnic stations with foods like pasta salad, baguettes, and club sandwiches for a casual al fresco dining experience. If you're looking for a late-night themed party, an old-fashioned diner-inspired menu with chicken tenders, fries, and waffle stacks will be a hit.
Don't forget to include some sweet treats! Donut walls and spreads have become increasingly popular, offering a fun and Instagram-worthy alternative to traditional wedding cakes. You can also set up a soft pretzel display, which doubles as a fun decoration. For a healthier option, a salad bar with a variety of toppings and dressings is a great choice.
When it comes to drinks, it's important to have a variety of options available, including alcoholic and non-alcoholic beverages. Wine and beer are classic choices, and if your budget allows, you can offer a full bar. Consider serving drinks as soon as guests arrive to get the party started. If you're looking for a unique cocktail to serve, the vintage Turf Club is a perfect pairing with surf and turf, a classic combination of steak and seafood.
Lastly, don't forget to ask your venue about any limitations or restrictions they may have, as some venues have specific requirements for catering.
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Tables and chairs
When it comes to tables and chairs for your wedding reception, there are a few things to consider. Firstly, you'll need to decide on the type of tables and chairs that fit your wedding style and budget. There are various options to choose from, such as round tables, long banquet tables, and different chair styles like Chiavari, cross-back, ghost, or cane back. Your wedding planner and venue manager can help you select the best options.
In addition to guest tables, you'll also need several other types of tables. These include a gift table, buffet table, escort card table, wedding cake table, and potentially a stage for live musicians or a band. It's important to work with your planner and venue manager to determine the number and arrangement of tables required, taking into account factors such as the venue's floor plan and the presence of a dance floor.
Each reception table should have a carefully selected centerpiece, which can range from small and understated to huge and ornate. Table decorations can include tablecloths, table runners, chargers (decorative base plates), pretty place settings, napkins, champagne flutes, water and wine glasses, and silverware. If your venue doesn't provide dinnerware and linens, you have the freedom to choose these items yourself.
Don't forget to consider the comfort of your guests. You can add a slipcover or throw pillow to the chairs, or decorate them with floral swags or mini signs. Place cards or escort cards can be used to designate seating arrangements, with place cards being more specific and formal, indicating both the table and the particular seat for each guest. These cards should complement the overall theme of your wedding.
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Entertainment
Live Music and Performances
Music is a must-have for any wedding reception, and there are many options to choose from. You can hire a live band, a DJ, or a wedding singer and guitarist to perform your favourite songs. Roving musicians and walkabout bands, and string quartets are also great choices for creating a unique and sophisticated atmosphere. If you want to make a statement, consider hiring an aerialist or fire performer—just remember to check with your venue first, especially if you plan to include fire!
Magic and Games
Magic shows are always a crowd-pleaser, and a magician wandering around performing tricks during the reception drinks will surely delight your guests. You can also set up lawn games like croquet, badminton, and jumbo Jenga, especially if you're hosting an outdoor cocktail hour. For something more low-key, printable wedding-themed games placed on tables can be a fun icebreaker for guests of all ages.
Photo Ops and Booths
A photo booth with fun props will encourage guests to ham it up and create memorable keepsakes. Alternatively, set up a mini photo studio or a GIF photo booth and share the photos with your thank-you cards. For a unique backdrop, hire a rustic chic swing adorned with flowers and lights—it will be the perfect spot for couples to pose.
Unique Extras
From a tattoo station to a bouncy castle, there are endless ways to surprise and delight your guests. You can also set up a piñata or a wheel of fun with custom activities related to your wedding theme. For a grand entrance, arrive in style with a unique wedding car, like a classic car or a horse-drawn carriage, and let your guests take pictures with it.
Remember, the key is to get creative and choose entertainment that reflects your style and personality, ensuring your wedding reception is both memorable and enjoyable for everyone!
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Decorations
Centrepieces
Centrepieces are a must-have for reception tables. They can be small and understated or huge and ornate, depending on the wedding style. Floral arrangements are a popular choice for centrepieces, but other options include candles, creative details, or a movie reel for film buffs.
Table Settings
Each table needs a tablecloth or runner, chargers (decorative base plates), pretty place settings, napkins, champagne flutes, water and wine glasses, and silverware. Dinnerware and linens may be provided by the venue, but if not, the couple can choose their own.
Lighting
Fairy lights, disco balls, and other lighting choices can transform a wedding reception space. The lighting should suit the wedding's theme and can be used to create a specific atmosphere.
Welcome Sign
A welcome sign at the entrance to the ceremony is a great way to set the tone for the entire event.
Photo Displays
Many couples choose to display wedding photos of loved ones at their reception, creating a sweet and nostalgic touch. These can be displayed on a dedicated table with nice picture frames.
Other Decorative Elements
Other decorative elements to consider include a backdrop or props for a photo booth, a unique cake topper, seating signage, bar signs, and bathroom amenities. The florist can also help decorate the band's stage, and flowers or other decorations can be added to the chairs.
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Guest comforts
Guest comfort is an important aspect of your wedding reception. Here are some ideas to ensure your guests are comfortable and happy:
Seating
Make sure there is enough seating for all your guests. Consider different table options, such as round tables or long banquet tables, and don't forget that you'll need more than just guest tables, such as a gift table, escort card tables, buffet tables, and a wedding cake table. Place cards or escort cards can help direct guests to their assigned tables and seats.
Lighting and Temperature Control
Create a pleasant atmosphere with the right lighting. Fairy lights, disco balls, or other lighting options that suit your wedding theme can enhance the ambiance. If your wedding is outdoors, consider providing shade or fans if it's during the warmer months, or heaters if it's a cooler day.
Bathroom Amenities and Signage
Provide essential items in the bathrooms, such as baskets filled with gum, antacids, feminine hygiene products, cough drops, tissues, and pain relievers. Don't forget restroom signs to help guests easily locate the bathrooms.
Entertainment
Keep your guests entertained with games or a photo booth. Games like Giant Jenga, cornhole, or trivia can be a fun addition to your reception. A photo booth with fun props encourages guests to strike a pose and creates memorable souvenirs.
Food and Drinks
Ensure there is enough food and drinks for all your guests, including options that cater to different dietary needs and preferences. If you're having an open bar, consider letting guests know with a cute bar sign. You can also describe your signature cocktails or name a drink after your furry friend with a customized sign.
By considering these guest comfort ideas, you'll create a memorable and enjoyable experience for everyone attending your special day.
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Frequently asked questions
Some must-haves for wedding reception decorations include a welcome sign, centrepieces, tablecloths or table runners, place settings, napkins, champagne flutes, water and wine glasses, silverware, and floral arrangements.
Some must-haves for wedding reception entertainment include a dance floor, a stage for live musicians, games such as Giant Jenga, cornhole, or trivia, and a photo booth.
Some must-haves for wedding reception logistics include a seating chart, place cards or escort cards, tables for gifts, food, and wedding cake, and power sources for lights.
Some must-haves for wedding reception vendors include a caterer, a photographer, and a videographer. It is also important to finalise the food and decide on whether to include favours or gift bags.
