Taking Wedding Cake On A Plane: What You Need To Know

Transporting a wedding cake on a plane can be a nerve-wracking experience. While it is possible to bring a cake on a plane, there are several factors to consider, from packaging and temperature control to complying with security regulations and finding the right storage space on the aircraft. In this article, we will explore the dos and don'ts of taking a wedding cake on a plane, offering practical advice for cake enthusiasts and professionals alike.

Preparing the cake for travel

Firstly, decide on the type of cake. Dense cakes like pound cakes or Bundt cakes are more travel-friendly than classic wedding cakes with multiple layers, fillings, and embellishments. If you do opt for a classic wedding cake, consider the length of your trip and how long it can safely travel.

Traditional cake flavours like vanilla, chocolate, and carrot are good options as they can be baked, assembled, and frozen in advance. Avoid cakes filled with fresh fruit, pastry creams, mousses, or whipped cream, as these don't freeze or thaw well. Ganache or buttercream fillings are better choices.

If you're making a multi-layer cake, use a small dowel in the centre to keep the layers from shifting. Refrigerate the cake overnight to keep it cool and fresh.

When it comes to the box, don't use a cake box. Instead, opt for a sturdy cardboard box with one side cut like a drawbridge, allowing the cake to slide in easily. Ensure the box is slightly bigger than the cake to accommodate any decorations. The cake should sit on a larger cardboard round with the same diameter as the box. Secure the cake with plastic wrap, then place it inside the box.

Fill any remaining space in the box with packing materials like foam pellets, bubble wrap, or even balloons to prevent the cake from shifting during transit. Reinforce the bottom of the box with extra tape and cardboard for added support.

Create a window on the top of the box covered with plastic so that security officers can easily inspect the contents. If you're bringing frosting, it should be in 3.4-ounce containers placed in a clear quart bag.

Finally, bring extra tape with you in case you need to reseal the box after inspection.

With careful preparation, it is possible to transport a wedding cake safely on a plane.

Choosing the right box

Sturdy and Structured:

Opt for a sturdy cardboard box instead of a cake box. A sturdy box will provide more protection and help keep the cake from getting crushed during transport. Make sure the box has solid sides to prevent crushing and provide ample support.

Dimensions:

Consider the dimensions of your cake and choose a box that is slightly bigger than the cake's base. This will give you some extra room to manoeuvre and pack additional items like ice packs or decorations. Measure the cake's height, width, and length, and select a box that accommodates these dimensions comfortably.

Easy Access:

Look for a box with one side that can be easily opened and closed, almost like a drawbridge. This will make it easier to slide the cake in and out of the box without damaging it. Ensure the opening is large enough to accommodate any decorations or intricate details on your cake.

Secure Closure:

Go for a box with a secure closure that can be easily opened and resealed. Duct tape or packing tape is highly recommended to seal the box securely. Bring extra tape with you in case you need to reopen the box during security checks or adjust the cake's positioning.

Visibility:

Consider adding a window to the top of the box, covered with plastic or vinyl. This allows security officers to see inside the box without having to open it, which can reduce the risk of accidental damage during inspections.

Reinforcement:

Reinforce the bottom of the box with extra tape and cardboard, especially if your cake is heavy. This will provide additional support and prevent the box from giving way under the weight of the cake.

Filling the Gaps:

Use bubble wrap, foam, or rolled-up packing paper to fill any gaps between the cake and the walls of the box. This will prevent the cake from sliding around and reduce the risk of damage during transport.

Remember, choosing the right box is just one aspect of successfully transporting a wedding cake on a plane. Proper handling, refrigeration, and adherence to airline and security guidelines are also crucial for a safe journey for your cake.

Getting through TSA

• Dimensions and Packaging: Ensure that your cake fits within the dimensions of the TSA security scanner, which is typically about 12-15 inches tall. Opt for a sturdy, structured box with solid sides to protect your cake from getting crushed. If using a cardboard box, seal it securely with duct tape. Barb Evans, a professional wedding cake designer, recommends using a sturdy cardboard box with one side cut like a drawbridge for easy loading and unloading. She also suggests adding a window covered with plastic to allow security officers to inspect the contents easily.
• Frosting and Fillings: The TSA classifies frosting as a liquid, so if you're carrying it separately, it must be in 3.4-ounce containers placed inside a clear quart bag. The containers should be openable for potential testing by TSA officers.
• Coolants: If you plan to use ice or gel packs to keep your cake cool, ensure they are frozen solid when presented for screening. Partially melted or slushy packs must comply with the 3.4-ounce liquid restriction.
• Screening Process: Be prepared for the possibility of an inspection or testing of your cake and its accompaniments. Arrive at the airport with ample time to navigate the security process.
• Separate Seats: For extremely large cakes, consider purchasing an additional seat for the cake. The box must fit into the TSA's X-ray machine and be properly secured with a seatbelt.
• Customs Regulations: When travelling internationally, always check the customs regulations of your destination country to ensure that your cake and any accompanying food items are permitted.

Storing the cake on the plane

Storing a wedding cake on a plane requires careful planning and preparation. Here are some detailed steps to ensure your cake arrives safely:

Box Selection and Preparation:

Firstly, select a sturdy cardboard box with a slightly larger base than your cake. The box should have solid sides to prevent crushing and be slightly bigger than your cake to allow for packing materials. Cut one side of the box like a "drawbridge" for easy cake insertion. Secure the "drawbridge" with duct tape or packing tape, ensuring the box is well-sealed. Create a window on the top, covered with plastic, to allow security officers a view inside. Reinforce the box bottom with extra tape or cardboard, especially if your cake is heavy.

Cake Prep and Packing:

Wrap your cake securely in plastic wrap, starting from under the board. Use balloons or bubble wrap to fill any excess space, preventing drooping or movement. After this, wrap the entire cake in bubble wrap for added protection. Insert the wrapped cake into the box, ensuring no wiggle room for the board to slide. Fill any remaining gaps with packing materials like bubble wrap, foam, or paper. Avoid packing peanuts, as they create a mess. Leave no empty spaces to prevent cake movement during transport.

Final Box Sealing and Transport:

Seal the box edges with tape, ensuring all seams are secure. Consider using cardboard strips for extra reinforcement. If your cake is frozen, it can be checked as luggage. Otherwise, carry it on as a personal item, separate from your carry-on bag. Be prepared for security checks and possible inspections of your frosting.

Onboard Storage:

Once on the plane, avoid placing the cake in the overhead bins due to potential tilting and sliding. Instead, carefully stow it underneath the seat in front of you. This will require careful handling and cooperation from fellow passengers.

By following these steps, your wedding cake will have the best chance of arriving safely and securely to its destination.

Customs regulations

Firstly, it is important to know what you can pack in your carry-on and checked baggage before arriving at the airport. Solid food items, such as cakes, are typically allowed in carry-on bags and checked bags. However, liquid or gel food items larger than 3.4 oz (100 ml) are not permitted in carry-on bags and should be placed in checked bags.

When packing a wedding cake, it is recommended to keep your carry-on bag organised and uncluttered to ease the screening process. TSA officers may instruct travellers to separate items such as foods, powders, and other materials that can obstruct clear images on the X-ray machine.

Additionally, you may be asked to remove certain items from your carry-on bag for separate screening. This includes baby food, formula, breast milk, toddler drinks, and baby/toddler food, which are considered medically necessary liquids and are allowed in reasonable quantities.

It is also important to note that even if an item is generally permitted, it may be subject to additional screening or not allowed through the checkpoint if it triggers an alarm, appears tampered with, or poses security concerns. The final decision rests with the TSA officer on whether an item is allowed through the security checkpoint.

For specific questions regarding customs regulations and prohibited items, it is recommended to contact the TSA directly or refer to their website for detailed information.

Frequently asked questions