Planning A Destination Wedding: The All-Inclusive Guide

Planning a wedding can be stressful, but an all-inclusive destination wedding can be a fuss-free option where everything is handled for you. All-inclusive destination weddings are a great way to combine a vacation with your wedding day. Most resorts have on-site planners who take care of every detail, from the room rate, food and drinks, to the ceremony and reception dinner. You can choose a wedding package that includes everything you need, from décor and flowers to the DJ and photography. Popular destinations for all-inclusive destination weddings include Mexico, Jamaica, the Dominican Republic, Costa Rica, and St. Lucia. While all-inclusive destination weddings can be a great option, it's important to do your research as you might find that the resort's vendors are not up to your standards or don't offer the level of services you've always dreamed of.

Choosing a destination

When choosing your destination, it's important to consider the location's significance to you and your partner. Do you have a special connection to the place? Have you always dreamed of getting married on a beach, in a castle, or in a city? Consider the scenery and the backdrop for your wedding photos.

You should also think about the travel logistics for you and your guests. How far are you and your guests willing to travel? Are there direct flights available, or will people need to take multiple modes of transportation? Consider the time and cost of travel, as well as any potential visa requirements.

Additionally, research the weather patterns of your chosen destination. You'll want to avoid peak hurricane or rainy seasons, unless you're prepared to embrace the possibility of an indoor wedding.

Finally, consider the local culture and customs. Are there any traditions or rituals you'd like to incorporate into your wedding? By choosing a destination that aligns with your values and interests, you can create a meaningful and memorable experience for you and your guests.

Selecting a package

All-inclusive destination weddings are a great option for a stress-free wedding where everything is handled for you. Most resorts have on-site planners who take care of every detail so you can relax and enjoy your big day. All-inclusive means that everything is included in your package – the room rate, food, drinks, tips, taxes, and a basic ceremony (sometimes a small reception dinner too). You can put your wallet away because you won't have to spend a penny during your stay.

Most all-inclusive resorts have pre-made destination wedding packages so you can just choose your favourite, add any extras you want and their planner will take care of the rest. When selecting a package, it's important to consider what is included in the bundle. Some resorts offer décor, flowers, a DJ, and photography, while others might include cake, drinks, and food. It's also worth noting that some resorts might not allow outside vendors or may charge an additional fee for them.

When deciding on a package, it's crucial to consider your budget and what you can afford. All-inclusive destination weddings can vary in price, so finding one that fits within your financial means is essential. It's also important to read the fine print and understand what is and isn't included in the package. Some resorts might have hidden costs or additional fees for certain services.

Additionally, it's worth considering the location of the resort and the travel arrangements for your guests. Some resorts might offer discounted rates for groups or have partnerships with airlines or travel agencies, which can help reduce the overall cost. It's also important to think about the time of year and any potential weather considerations.

Finally, don't be afraid to ask questions and negotiate. If there are certain aspects of the package that you're not happy with, see if the resort is willing to make changes or substitutions. Remember, this is your special day, and you deserve to have it exactly how you've always dreamed.

Planning the food and drink

Most all-inclusive resorts will have a wedding package that includes food and drink, so you won't have to worry about organising every detail yourself. However, it's still a good idea to do your research and be clear about what you want.

When it comes to food, think about the type of cuisine you want to serve. If you're getting married abroad, you might want to incorporate local dishes or ingredients into your menu. For example, if you're getting married in Mexico, you could serve ceviche, empanadas, or nachos. Or, if you're getting married in Italy, you could serve fresh pasta or local specialities like Florentine steak or Tuscan bean soup.

You'll also need to consider the format of your meal. Will you have a sit-down dinner or a more casual buffet? Do you want to offer a choice of dishes or just serve one option? And don't forget about any dietary requirements or allergies that your guests may have. Make sure to communicate these to your resort so they can accommodate everyone.

As for drinks, most resorts will have an open bar included in their package. You can usually choose from a variety of options, including wine, beer, cocktails, and soft drinks. If you want to get creative, you could offer signature cocktails or local specialities. For example, serve margaritas or palomas if you're in Mexico, or limoncello if you're in Italy.

Finally, don't be afraid to ask questions and make special requests. While all-inclusive resorts will have set packages, they are usually willing to accommodate customisations. Just be aware that there may be additional costs involved.

Photography and videography

All-inclusive destination weddings often include photography and videography in their package. However, it's important to note that the resort's vendors might not be up to your standards or might not offer the level of service you want. For example, you might want to bring an outside photographer, but the resort might not allow this or might charge an 'outside vendor' fee.

If you're happy with the resort's photography and videography services, make sure you communicate your vision clearly to the photographer and videographer. Discuss the style of photos and videos you want, the specific moments you want to be captured, and any special requests you have. It's also a good idea to ask about the turnaround time for receiving your photos and videos after the wedding.

If you decide to bring an outside photographer or videographer, be sure to communicate this to the resort as early as possible. Ask about any restrictions or fees associated with using outside vendors, and make sure your chosen photographer or videographer is aware of these as well. It's also important to consider the logistics of bringing an outside vendor, such as their travel and accommodation arrangements.

Whether you use the resort's photography and videography services or bring your own vendors, it's crucial to have a detailed contract in place outlining the services provided, the costs, and the delivery of the final products. This will help ensure that everyone is on the same page and that you receive the level of service you expect.

Wedding decor

However, it's important to remember that the resort's vendors might not be up to your standards. If you have a specific vision for your wedding decor, it's worth checking with the resort beforehand to see if they can accommodate your requests. For example, you might want to bring in an outside photographer, but some resorts will charge an "outside vendor" fee for this.

When it comes to choosing your wedding decor, think about the overall theme or style you want to create. Do you want a rustic, elegant, or modern feel? The decor should complement the natural beauty of your destination and create a cohesive look for your wedding.

To make the planning process easier, consider creating a mood board or inspiration board with images and ideas that reflect your vision. This can help you communicate your ideas to the resort's wedding planner and ensure that your decor is exactly how you imagined it.

Finally, don't be afraid to add personal touches to your wedding decor. All-inclusive destination weddings can be customised to your liking, so feel free to add extras or make changes to the package to make your day truly unique. Whether it's a special flower arrangement, a unique backdrop, or personalised favours, these touches will make your wedding day even more memorable.

Frequently asked questions