Creating The Perfect Wedding Rsvp Card

Wedding planning is a tedious task, and one of the most challenging aspects is managing the guest list. A wedding RSVP card is a crucial part of the wedding stationery suite, allowing guests to confirm their attendance and providing valuable information for planning purposes. In this discussion, we will explore the process of creating wedding RSVP cards, from design and wording to the inclusion of modern elements like QR codes. We will also highlight the importance of proper etiquette and provide tips for a seamless guest management experience. Whether you opt for traditional response cards or electronic invitations, understanding the intricacies of wedding RSVP cards will ensure a well-organised and memorable event.

Include a blank line for guests to write their names

Including a blank line for guests to write their names on your wedding RSVP card is crucial for several reasons. Firstly, it guarantees that you know who is attending your wedding. This information is essential for creating an accurate seating chart and finalising the guest list. It also ensures you know the correct spelling of each guest's name, which is important for personalisation, such as table place cards.

To indicate that guests should include their proper titles (Mr., Mrs., Ms., or Miss), it is customary to write an "M" at the start of the line. This is optional, however, and many couples choose to omit it.

To help identify guests who forget to write their names, you can use invisible ink or assign each guest a unique number on the back of their RSVP card.

Additionally, the blank line allows guests to write the name of their plus-one, if offered. This information is crucial for finalising numbers and creating a seamless seating arrangement.

Add an 'accept or decline' option

When it comes to the accept or decline option on your wedding RSVP card, there are a few key things to keep in mind. Firstly, you want to make sure that your guests can easily understand their options and how to respond. Here are some suggestions for wording the accept and decline options:

• Accept Options: You can go with a traditional phrase such as "Accepts with pleasure" or "Joyfully accepts". If you're looking for something more unique, you could try phrases with an "enchanted" theme or fun options like "Ready to eat, drink and celebrate with you".
• Decline Options: Traditional phrases include "Declines with regret" or "Respectfully declines". For a more positive spin, you could use "Celebrating from afar" or "Will be there in spirit".

The format of the accept and decline options can be checkboxes, fill-in-the-blank lines, or circling options. Make sure to include a deadline for the RSVP, usually about four weeks before the wedding, to give you enough time to finalise the details with your vendors.

In addition to the accept and decline options, you may also want to include a line for guests to write in their names, their meal preferences, and any special requests or fun questions you'd like to ask. Here are some examples:

• "___ of ___ attending" or simply "Attending/Not Attending".
• "___ Accepts with pleasure ___ Declines with regret".
• "___ Joyfully Accepts ___ Regretfully Declines".

Remember to include a pre-addressed and pre-stamped envelope with your RSVP cards to make it easy for your guests to respond.

Set an RSVP deadline

Setting an RSVP deadline is an important part of the wedding planning process. Here are some tips to help you set an effective deadline:

Allow Enough Time for Planning:

It's essential to set an RSVP deadline that gives you enough time to finalise the details of your wedding. Aim for a deadline that is at least four weeks before the wedding, and ideally, three to four weeks in advance. This buffer will allow you to chase up any late responses, finalise your guest list, and provide a headcount to your caterers and venue.

Be Clear and Consistent:

Clearly state the RSVP deadline on your invitations and wedding website. Ensure this date aligns with the timeline provided by your caterers and venue, giving them the requested headcount on time. It's also helpful to provide multiple ways for guests to respond, such as via paper RSVP cards, online through your wedding website, or by email or phone.

Consider Your Wedding Type:

If you're planning a destination wedding, send your invitations and set your RSVP deadline earlier than you would for a local wedding. Aim for a deadline of at least four to six weeks before the wedding. This accounts for potential travel and accommodation arrangements your guests will need to make.

Follow Up When Necessary:

Despite your best efforts, some guests may miss the RSVP deadline. It's a good idea to follow up with a friendly phone call, text, or email to those who haven't responded. You can also send a reminder to all guests about a week before the deadline to increase the chances of timely responses.

Send Invitations Early:

The timing of your invitations is crucial to setting an effective RSVP deadline. Send your invitations six to eight weeks before the wedding for local weddings, and two to three months in advance for destination weddings. This gives your guests enough time to plan and respond without feeling rushed.

Collect dietary requirements

Collecting dietary requirements is an important part of the wedding RSVP process. It ensures that all guests are catered for and feel comfortable. It also helps the couple to finalise the menu and make the necessary arrangements with the caterers.

There are a few ways to collect dietary requirements on your RSVP cards. One option is to include a line that says "Please note any special dietary requirements" or "Dietary restrictions/requirements". This allows guests to write in any allergies, intolerances, or dietary preferences. You could also suggest that they call or email with their dietary requirements, providing contact details for them to do so. This method may be more suitable if you are concerned about space on the RSVP card.

Another option is to be more specific and list dietary options such as "Vegetarian, vegan, gluten-free, and other special meal accommodations available. Please indicate your request here". This approach ensures that guests are aware of the options available and can make their selection. It also helps to give an idea of numbers for each dietary requirement, which can be useful when planning with caterers.

If you are offering a choice of menu, it is a good idea to include a full, detailed menu within the invitation and then ask for their choices on the RSVP card. This can be done by providing a grid with spaces for each guest to write their name and tick their preferred choice for each course.

It is worth noting that some guests with dietary requirements may reach out to you directly, especially if they are close friends or family. However, including a space on the RSVP card for dietary requirements ensures that all guests have the opportunity to make their needs known.

Include a special request line

A special request line is a fun addition to your wedding RSVP card. It's a great way to get your guests involved and excited about your big day. Here are some ideas for what to include in this section:

• Song requests: Ask your guests to include a song they would like to hear at the wedding reception. This can be a fun way to get everyone on the dance floor and create a personalised playlist that your guests will love. It can also take the pressure off you to create the perfect playlist.
• Drink preferences: Include a line for guests to write down their drink of choice. This can help you stock your bar and ensure you have something for everyone to enjoy. It's a unique way to show your guests that you're thinking of their preferences.
• Favourite memories: Ask your guests to share a favourite memory of the couple. This can be a heartwarming way to reminisce and celebrate your relationship with your loved ones. It can also provide some funny stories and anecdotes to look back on after the wedding.
• Relationship advice: Request a piece of relationship advice from your guests. This can be a fun way to get everyone involved in your celebration and may even result in some wise words of wisdom. It shows your guests that you value their presence and their life experience.
• Menu options: If you're offering a choice of menu options, include tick boxes or a fill-in-the-blank line for guests to indicate their preferences. This ensures that your guests get a meal they enjoy and can accommodate any dietary restrictions or allergies. It also helps your caterers prepare the right amount of each dish.

Remember, the special request line is an opportunity to add a personal touch to your RSVP cards and make your guests feel involved. Keep the tone consistent with the style of your wedding, whether it's formal or informal.

Frequently asked questions