Creating Return Address Labels For Wedding Rsvp Cards

Planning a wedding can be a stressful task, and there are many small details to consider, such as how to make return address labels for wedding RSVP cards. The return address tells guests where gifts and responses should be mailed. Traditionally, the hosts of the event will collect both gifts and RSVPs, but nowadays, many brides prefer to handle the responses themselves. In that case, the bride's address is used. The return address should be placed on the back flap of the invitation envelope and the front side of the response envelopes. While it is formally correct to handwrite the return address, it is also acceptable to print it, use a mailing label, or a return address stamp.

Using a stamp for your return address

Firstly, it's worth noting that it is considered proper etiquette to add a stamp to all your RSVP card envelopes. This can add up quickly, especially if you have a large number of invitations. Using a return address stamp can be a more cost-effective option, as you only need to purchase one stamp instead of individual stamps for each envelope.

You can order a custom return address stamp that matches your wedding theme and style. This is a great way to add a personal touch to your invitations and create a cohesive look. There are many online retailers and stationery stores that offer custom stamp designs, such as Etsy and Zazzle. You can choose from a variety of fonts, colours, and designs to match your wedding aesthetic.

When ordering your stamp, consider the size of the stamp and the size of your envelopes. You want to make sure that the stamp fits properly on the envelope flap or the designated return address area. It's also important to leave enough space for the guest address and postage stamp.

Another advantage of using a return address stamp is that you can use it long after your wedding. You can use it on thank-you notes, holiday cards, and other special mailings. It's a great investment that will come in handy for future correspondence.

One thing to keep in mind is that applying a stamp to each envelope can be slightly more time-consuming than using pre-printed envelopes or address labels. If you have a large number of invitations, consider assembling a small team of helpers to speed up the process.

Overall, using a return address stamp for your wedding RSVP cards is a wonderful way to add a personalised touch to your invitations while also saving money on individual stamps. With so many customisation options available, you can easily create a stamp that reflects your unique style and wedding theme.

Printing your address on RSVP envelopes

Choose the Envelope Placement:

Place your return address on the front side of the RSVP envelopes. This is the standard placement to indicate where the responses should be mailed. If you are using double envelopes for your invitations, only the outer envelope needs a return address.

Determine the Return Address Format:

The return address typically includes the names of the hosts and the physical address. For formal weddings, the bride's parents' names and address can be used. If the couple is hosting, you can use their names with their shared address or the address of the wedding venue. It is also acceptable to use first names only, first and last names, or last names with the wedding name (e.g., "Smith and Jones Wedding").

Select the Printing Method:

You have several options for printing your address on RSVP envelopes:

• Custom Address Labels: You can create return address labels that match your wedding theme and complement your invitations. These labels can be printed at online sites like VistaPrint, Shutterfly, or Paper Culture, or designed and printed at home. Custom labels add a sophisticated touch and save you from handwriting each envelope.
• Pre-Printed Envelopes: If you order envelopes online, you can often request to have your return address pre-printed on them for a small fee. This option saves time and provides a clean, consistent look.
• Return Address Stamp: You can order a custom return address stamp with your names and address. This option allows you to reuse the stamp and match the ink colour with your wedding colours.
• Calligraphy: Hiring a calligrapher to write your return address adds a personal and elegant touch. This option is more costly but ensures a cohesive style with your invitations.

Finalize the Design:

When designing your return address labels or envelopes, consider the font, colour, and design style. You may want to match the font and design with your invitations or choose a coordinating theme. You can also add special messages or wedding motifs to personalize your labels further.

Remember to order extra envelopes and labels to account for any errors or last-minute additions to your guest list. By following these steps, you'll be well on your way to creating elegant and functional RSVP envelopes for your wedding!

Including a stamp for guests to use

If you are sending invitations to guests in another country, you should check with your local post office about the correct postage. Some countries' postage systems work differently, and you may not need to include a stamp. However, it is still a good idea to include postage for international guests if possible, as it will make it easier for them to respond.

You can also save money on postage by using an online RSVP service or including a phone number or email address for responses. This eliminates the need for a physical RSVP card and postage. Another option is to use RSVP postcards, which have a lower postage rate than letters.

Remember to weigh your entire invitation suite (including enclosures) at the post office to ensure you have the correct postage. You don't want your invitations returned due to insufficient postage!

Numbering RSVP cards to match guest list

Numbering your RSVP cards is a great way to ensure you know who your responses are coming from, especially if your guests forget to write their names on the card. This system also helps you keep track of who's coming and who isn't, which is essential for finalising your guest list.

To start, create a spreadsheet with your guest list. Assign each guest or group of guests a number. Then, write the corresponding number on the back of each RSVP card, either in pencil or invisible ink. You can also use an invisible ink pen and a blacklight to avoid confusing your guests. This way, if you receive a response without a name, you can easily identify who it belongs to by checking the number against your spreadsheet.

Some couples choose to write their guests' names on the RSVP cards to avoid any confusion. However, this method may not account for guests who bring a different plus one or unexpected breakups. A numbering system allows for more flexibility and is a simple and effective way to manage your RSVPs.

When creating your guest list and assigning numbers, be sure to include everyone who was sent an invitation, even if they are not expected to attend. This will help you keep track of responses and finalise your guest list accurately.

Using clear labels for guest addresses

Choosing the Right Labels

Select clear address labels that are specifically designed for use with a printer, such as the popular Avery clear labels. Ensure you choose the correct labels for your printer type (inkjet or laser) to avoid smudging. You can purchase these labels from office supply stores like Staples, Walmart, or online retailers like Amazon. When purchasing, consider buying extra labels to account for engagement party, bridal shower, wedding invitation, and thank-you cards.

Preparing the Guest Information

Create a spreadsheet or document with all the guest names and mailing information. Double and triple-check each entry for accuracy before you proceed. You can also include an extra set of labels for future events and invitations.

Designing the Labels

Avery and other label brands often provide templates and online functions that allow you to customise your labels. You can choose from various fonts and designs to match your wedding theme or colour scheme. When selecting a font, opt for easy-to-read options, as creative fonts can sometimes be hard to decipher. You can also use Microsoft Mail Merge or similar tools to format and print your labels.

Printing and Applying the Labels

Once you're happy with the design and layout, print a test sheet on plain paper to check for any errors or formatting issues. Adjust as needed, and then print your labels. Take care when applying the labels to your envelopes, as clear labels can be tricky to reposition once they stick. Smooth out any air bubbles, and ensure the labels are straight and centred.

Finalising the Envelopes

After applying the labels, double-check each envelope to ensure the correct label has been applied. You may also want to consider numbering the RSVP cards lightly in pencil or using invisible ink to help track responses, especially if guests forget to write their names. Finally, weigh a complete invitation set at the post office to ensure proper postage, as additional weight from the labels may require extra postage.

Frequently asked questions