Planning A Park Wedding: A Guide To The Perfect Day

Planning a wedding in a park can be a beautiful and budget-friendly way to celebrate your special day. Whether you're opting for a public park or a national park, there are a few key things to consider. Firstly, research the park's rules and regulations, including any restrictions on decorations, music, photography, guest count, and rentals. You will likely need to obtain a permit, so be sure to apply early and factor in any associated costs. It's also important to think about accessibility for your guests and vendors, as well as access fees, parking, and the availability of restrooms. Since you're at the mercy of the weather, always have a backup plan in case of rain or extreme temperatures. Finally, don't forget to scope out the location in advance to ensure it matches your preferred dress code and theme, and to anticipate any potential disruptions from parkgoers or nearby events. With some careful planning, you can create a memorable and unique wedding celebration in a park setting.

Choosing a location: Research different parks and their rules, fees, and restrictions

Choosing a location for your wedding is an important step in the planning process. To find the perfect park for your wedding, you should research different parks and their rules, fees, and restrictions. Here are some tips to help you get started:

• Research online: Start by searching for parks in your desired location, whether it's your local hometown park or a park in another city, state, or country. Look into the park's opening and closing hours, average seasonal weather, and any scheduled events or celebrations that may overlap with your proposed wedding dates.
• Scouting out locations: Visit potential locations in person if possible. Consider the accessibility of the site, the temperature and lighting during different seasons, and the availability of nearby public restrooms. Decide if you prefer a cozy, shady cove or a bright, open hillside for your ceremony.
• Understanding rules and regulations: Familiarize yourself with the official rules and regulations of the park. Check the park's policies on decorations, music, photography, setting up tables and chairs, food and beverages, and the maximum number of guests allowed.
• Permits and reservations: To secure your wedding location, you will likely need to obtain a permit or reservation. Contact the local parks department or authorities to file for a space permit, and pay attention to any time restrictions and guest number limitations. Don't forget to bring the permit with you on your wedding day!
• Backup plan: Consider selecting a secondary location within the park or a nearby venue outside the park as a backup plan in case of inclement weather. Ensure that this location also has the necessary permits and complies with the park's rules and regulations.
• Public accessibility: Keep in mind that public parks are truly public spaces, and there may be curious onlookers or parkgoers enjoying the park during your wedding. Embrace a friendly and open attitude, and don't expect the same level of privacy as you would in a private venue.
• Fees and costs: In addition to any permit fees, there may be additional costs associated with renting the park space. Some public areas and national parks charge admission fees, which you may need to cover for your guests. There may also be costs for rentals, decorations, and other wedding services.

Remember to start your research early, as popular park locations may fill up quickly, and obtaining the necessary permits can take time. By choosing a park that fits your vision and following the necessary steps to secure your location, you'll be well on your way to creating a memorable wedding celebration.

Permits: Confirm the number and cost of permits needed for your chosen location

When planning a wedding in a park, permits are a crucial aspect to consider. Here are some detailed instructions and information to guide you through the process:

Research Permit Requirements:

Firstly, it's important to understand the permit requirements for your chosen park. Most parks will require some form of permit or authorisation for hosting a wedding. Start by contacting the local parks department or authorities, or the park's administrative office, to inquire about the necessary permits and regulations. Find out if weddings are allowed in the park and what the specific rules and restrictions are. Some parks may have restrictions on guest counts, decorations, music, photography, catering, and more. Understanding these rules beforehand will ensure your wedding goes smoothly.

Apply for the Necessary Permits:

Once you have identified the required permits, it's important to apply for them as early as possible. Many parks have limitations on the number of weddings they host per day, and some may not offer permits during holiday periods. Reach out to the relevant authorities and initiate the application process. Be prepared to provide details such as the date, time, duration, and expected number of guests for your wedding. There may also be permit fees associated with reserving the space, which can vary depending on the location. For example, permit fees for national parks typically range from $50 to $500, while state park fees can vary based on the specific location and facilities used.

Understand Permit Restrictions and Conditions:

Permits for park weddings usually come with certain restrictions and conditions. These may include time restrictions, limiting the number of guests, or specifying what types of activities are allowed. For instance, some parks may not permit the use of drones, outside food, certain types of flowers, or the release of items like rice or birdseed that could harm wildlife. Carefully read through the fine print of your permit to ensure you understand all the conditions. Additionally, be mindful of any cleanup requirements, as many parks impose fines for garbage left behind.

Obtain Additional Permits if Necessary:

Depending on the specifics of your wedding, you may need to obtain additional permits. For example, if you plan to have a photographer, you might need a Commercial Use Permit or a Still Photography Permit. This separate permit typically comes with its own fee and application process, so be sure to coordinate with your photographer and the park authorities accordingly.

Have a Backup Plan:

It is always a good idea to have a contingency plan in case of unexpected circumstances. Obtain a permit for an alternative location within the park or nearby if inclement weather or other issues arise. This could be a gazebo, band shell, or indoor venue that provides shelter for you and your guests. Alternatively, you may choose a nearby hotel, art gallery, or chapel as your backup location.

By diligently researching and obtaining the necessary permits, you can ensure that your wedding in the park proceeds smoothly and that you have a memorable and stress-free celebration.

Backup plan: Prepare for bad weather with a secondary location

When planning a wedding in a park, it's essential to prepare for all weather conditions. Here are some detailed suggestions for a backup plan to ensure your special day goes smoothly, even if the weather takes a turn for the worse:

Choose a Secondary Location

Firstly, select a secondary location that offers adequate shelter for you and your guests. This could be another spot within the park, such as a gazebo or band shell, or a completely different venue nearby. If you go for the latter, consider choosing an indoor location, such as your reception venue, a hotel, or even a friend's or relative's home close by. This way, your guests won't have to worry about alternative transportation. Art galleries and chapels are also options and can often be reserved in advance for a small fee.

Get the Necessary Permits

If you choose a secondary location within the park, remember to obtain the necessary permits from the local parks department. There may be permit time restrictions and maximum guest number limits, so be sure to plan ahead and have the permit with you on your wedding day.

Inform Your Guests

It's important to keep your guests informed about your backup plan. Include clear and detailed information on your wedding website or invitations, or send out a separate communication closer to the date if bad weather is expected. This way, your guests will know exactly where to go.

Be Flexible with Timing

If the weather forecast predicts a brief shower, consider delaying the ceremony or rearranging events to work around the weather. Communicate any timeline changes to your vendors and the venue to ensure everyone is prepared to adjust as needed.

Weather-Proof Your Decor

When choosing decorations, opt for elements that can withstand bad weather. Use waterproof signs, sturdy floral arrangements, and weighted centrepieces. LED candles and lanterns are excellent alternatives to traditional candles and are less likely to be affected by wind or rain.

Hire a Wedding Planner

Consider hiring an experienced wedding planner to help you manage weather-related challenges. They can devise a comprehensive backup plan, coordinate with vendors, and ensure that any necessary adjustments are made smoothly and efficiently, allowing you to focus on enjoying your day.

Decorations: Keep it simple and natural, enhancing the existing scenery

When it comes to decorating your wedding venue in a park, the key is to keep it simple and natural, enhancing the existing scenery. Here are some tips to achieve a beautiful and effortless look:

Firstly, work with what's already there. Focus on ways to enhance the natural beauty of the park and any existing structures such as a gazebo, pavilion, chairs, or benches. You can add decorations like lush garlands, bright floral arrangements, ribbons, lace, or hanging signs to these structures to create a personalised and elegant space.

For a simple and natural look, opt for soft lighting and avoid over-the-top, massive floral arrangements. Instead, sprinkle smaller centrepieces and bud vases along your tables. Choose flowers that can withstand different weather conditions, such as mums, alstroemeria, calla lilies, tropical flowers like orchids, and sturdy blossoms like sunflowers and heather.

If you're looking for a rustic-themed wedding, consider using chalkboards, tin buckets, mason jars, and simple string lighting. These elements will create a rustic atmosphere without breaking the bank. For a whimsical touch, incorporate offbeat decorations, silly games, an unconventional menu, and light-hearted entertainment.

Another way to enhance the natural scenery is by using LED lighting. Skip open flames and opt for hanging, rope, or orb LED lights to create a peaceful and romantic ambiance, especially if your wedding continues into the evening.

Finally, add a unique modern touch by getting married under a geometric arbor or hexagonal arch, especially if you're going for a rustic or farmhouse theme. These structures add a sprinkle of sophistication to your natural park setting.

Food and drink: Plan refreshments with the park's rules and restrictions in mind

Planning food and drink for a wedding in a park requires careful consideration of the park's rules and restrictions. Here are some tips to help you plan:

Firstly, find out the park's regulations regarding food and beverage setups. Some parks may have restrictions on outside food and beverages, cooking equipment, and the types of refreshments that can be served. There may also be rules regarding the use of tables, chairs, and other furniture for serving food and drinks. It is important to understand these regulations before finalising your plans.

Next, consider the practicalities of serving food and drinks in an outdoor setting. Think about how you will keep food warm and covered to protect it from insects and other debris. If you plan to serve cold dishes, ensure you have a way to keep them chilled, such as coolers or ice packs. Also, don't forget to bring plenty of ice to keep beverages cool, especially if your wedding is during the warmer months.

In addition to the food itself, think about the logistics of serving your guests. If the park does not have adequate restroom facilities, you may need to bring in portable toilets. Consider the number of guests you are expecting and ensure there are enough restrooms to accommodate them. It is also a good idea to provide handwashing stations or hand sanitizers for your guests' convenience.

Another important consideration is the availability of power sources. If you plan to use any electrical equipment for food preparation or serving, such as warmers or coolers, ensure there is access to electricity. If not, you may need to bring generators or make alternative arrangements.

Lastly, always have a backup plan in case of unexpected events. For example, if your wedding is outdoors and there is a chance of rain, consider having a tent or other covered area to protect the food and drinks. It is also a good idea to have a backup plan for extreme weather conditions, such as a sudden heatwave or cold snap, to ensure the safety and comfort of your guests.

By carefully considering the park's rules and restrictions and planning accordingly, you can ensure that your wedding refreshments are handled smoothly and your guests are well taken care of.

Frequently asked questions