Rhiannon Hendricks
Oldfields, nestled within the picturesque Indianapolis Museum of Art at Newfields, offers a breathtaking and historic setting for a wedding that blends natural beauty with timeless elegance. This former estate, once owned by Josiah K. Lilly Jr., features lush gardens, serene lakes, and stunning architectural details, creating an idyllic backdrop for your special day. From intimate ceremonies in the Sunken Garden to grand receptions in the Lilly House, Oldfields provides versatile venues to suit any style. Couples can exchange vows surrounded by vibrant flora, host cocktail hours on the terrace overlooking the grounds, and celebrate in spaces that seamlessly marry old-world charm with modern amenities. With its rich history, meticulously maintained landscapes, and the convenience of being located in the heart of Indianapolis, Oldfields at Newfields is a dream destination for those seeking a wedding that is both romantic and unforgettable.
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What You'll Learn
Venue Booking Process
To begin the venue booking process for a wedding at Oldfields in Indiana, start by visiting the official website of the Indianapolis Museum of Art at Newfields, which manages Oldfields. Navigate to the ‘Rentals’ or ‘Weddings’ section to find detailed information about hosting events at this historic estate. Here, you’ll discover the various venues available within Oldfields, such as the Lilly House, gardens, and outdoor spaces, each offering unique charm and capacity options. Review the descriptions, photo galleries, and event guidelines to determine which space aligns best with your wedding vision.
Once you’ve identified your preferred venue, contact the Newfields events team directly via the provided email or phone number. Inquire about availability for your desired wedding date and request a detailed pricing package. The events team will guide you through the initial consultation, discussing your needs, guest count, and any specific requirements. Be prepared to provide preliminary details about your wedding, such as the estimated number of guests, preferred date(s), and any special requests, to ensure a tailored response.
After the initial consultation, the events team will send you a formal proposal outlining the venue options, pricing, and included amenities. Carefully review the proposal, paying attention to rental fees, deposit requirements, and cancellation policies. If you’re satisfied with the terms, proceed by signing the contract and submitting the required deposit to secure your date. Oldfields typically requires a non-refundable deposit to reserve the venue, with the remaining balance due closer to the event date.
Following the booking confirmation, you’ll be assigned an event coordinator who will assist with planning logistics, vendor coordination, and adherence to Oldfields’ guidelines. Schedule a site visit to familiarize yourself with the venue and discuss setup options, such as ceremony and reception layouts, parking arrangements, and accessibility for guests. The coordinator will also provide a list of preferred vendors, including caterers, florists, and photographers, who are familiar with the estate’s requirements.
Throughout the planning process, maintain open communication with the Oldfields events team to address any questions or concerns. They will provide a timeline for final payments, vendor confirmations, and event details submission. Approximately one month before the wedding, you’ll typically have a final walkthrough to confirm all arrangements and ensure everything is in place for your special day. By following these steps, you’ll successfully navigate the venue booking process and secure Oldfields as the picturesque backdrop for your Indiana wedding.
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Catering Options Available
When planning a wedding at Oldfields in Indiana, one of the most important aspects to consider is the catering. Oldfields offers a variety of catering options to suit different tastes, budgets, and wedding styles. Couples can choose from an array of local and regional caterers who are familiar with the venue and its requirements. It’s essential to coordinate with Oldfields’ event team to ensure your chosen caterer complies with their guidelines, including setup, cleanup, and use of the on-site kitchen facilities. Most caterers will provide a tasting session to help you finalize your menu, ensuring it aligns with your vision for the big day.
Oldfields often partners with preferred caterers who have a proven track record of excellence at the venue. These caterers are well-versed in the logistics of hosting events at Oldfields, from navigating the historic estate to maximizing the use of outdoor spaces for receptions. Couples can expect a range of culinary styles, from traditional multi-course meals to modern, interactive food stations. Many caterers also offer customization options, allowing you to incorporate personal touches, such as family recipes or culturally significant dishes, into your wedding menu.
For couples seeking a more hands-on approach, Oldfields allows outside caterers, provided they meet the venue’s insurance and licensing requirements. This flexibility enables you to bring in a caterer who specializes in a particular cuisine or dietary preference, such as vegan, gluten-free, or internationally inspired menus. However, it’s crucial to plan well in advance, as coordinating with an external caterer may require additional time for approvals and logistics. The venue’s event coordinator can assist in facilitating communication between you, the caterer, and other vendors to ensure a seamless experience.
Bar services are another critical component of catering at Oldfields. Couples can opt for full-service bars, including signature cocktails, or choose more simplified options like beer, wine, and non-alcoholic beverages. Some caterers provide in-house bar services, while others may require you to hire a separate bartender or beverage company. It’s important to discuss alcohol policies with the venue, as Oldfields may have specific rules regarding liquor licensing and consumption, especially for outdoor events.
Finally, don’t overlook the importance of dessert options in your catering plan. Many couples choose to complement their wedding cake with additional treats, such as a dessert bar, ice cream cart, or late-night snacks. Some caterers offer these services as part of their package, while others may collaborate with local bakeries or specialty vendors. Coordinating these details early in the planning process will ensure a cohesive and memorable dining experience for your guests at Oldfields. With careful consideration and collaboration, your wedding catering can be a highlight of your celebration at this stunning Indiana venue.
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Event Space Layouts
When planning a wedding at Oldfields in Indiana, understanding the event space layouts is crucial to creating a seamless and memorable experience. Oldfields, also known as the Lilly House and Gardens, offers a variety of indoor and outdoor spaces that can be tailored to your wedding vision. The Great Lawn is a popular choice for outdoor ceremonies, providing a sprawling, picturesque backdrop with the historic Lilly House in view. This space can accommodate large guest lists and allows for flexible seating arrangements, from traditional rows to circular setups around a central aisle. For a more intimate feel, consider using the Sunken Garden, a secluded area surrounded by lush greenery and floral displays, ideal for smaller ceremonies or as a cozy cocktail hour spot.
For indoor ceremonies or receptions, the Lilly Pavilion is a versatile option with its high ceilings and large windows that flood the space with natural light. This area can be configured in multiple ways, such as a long banquet-style layout for dining or a central dance floor surrounded by guest tables. The adjacent Terrace can be incorporated as an extension of the Pavilion, offering additional seating or a lounge area with views of the gardens. If you prefer a more historic ambiance, the Lilly House itself features elegant rooms like the Living Room and Dining Room, which are perfect for smaller, more formal gatherings. These spaces can be arranged with round tables for a classic wedding reception or with lounge furniture for a relaxed, conversational atmosphere.
Reception layouts at Oldfields often take advantage of the Pool House, a charming space overlooking the reflecting pool and gardens. This area works well for buffet-style dinners or as a dedicated bar and dessert station. For larger receptions, combining the Lilly Pavilion and Terrace allows for a seamless flow between dining, dancing, and socializing. Consider placing the DJ or band on one side of the Pavilion to maximize dance floor space while ensuring guests have ample room to move between the indoor and outdoor areas.
When designing your event space layout, think about the guest experience and how people will move throughout the venue. For example, positioning the ceremony on the Great Lawn with the reception in the Lilly Pavilion creates a natural progression, guiding guests from the outdoor ceremony to the indoor celebration. If using multiple spaces, ensure clear signage and staff guidance to avoid confusion. Additionally, incorporate focal points like the Sunken Garden or Reflecting Pool into your layout to enhance the aesthetic and provide unique photo opportunities.
Finally, don’t overlook the importance of backup plans for outdoor spaces. Oldfields provides tents and covered areas that can be integrated into your layout in case of inclement weather. For instance, a tent on the Great Lawn can mirror the Pavilion’s layout, ensuring a smooth transition if the ceremony needs to be moved indoors. By carefully considering these event space layouts, you can maximize the beauty and functionality of Oldfields, creating a wedding that is both visually stunning and logistically sound.
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Photography Spots Guide
Oldfields, located in Indianapolis, Indiana, offers a picturesque and historic setting for weddings, with its lush gardens, elegant mansion, and scenic landscapes. To make the most of this stunning venue, a Photography Spots Guide is essential for capturing timeless moments. Here are the key locations and tips to ensure your wedding photos are nothing short of breathtaking.
The Sunken Garden is a must-visit spot for wedding photography at Oldfields. This formal garden, with its symmetrical design, vibrant flowers, and central fountain, provides a romantic and elegant backdrop. Ideal for couple portraits, the garden’s lush greenery and colorful blooms create a natural frame for photos. For the best lighting, aim for early morning or late afternoon when the sun casts a soft, golden glow. Pro tip: Use the garden’s pathways to create leading lines that draw the eye directly to the couple.
The Lilly House, the historic mansion at Oldfields, exudes timeless charm and sophistication. Its grand façade, complete with columns and intricate architectural details, is perfect for capturing the grandeur of your wedding day. For a classic shot, position the couple on the mansion’s steps or beneath the portico. Inside, the ornate interiors, including the grand staircase and ornate fireplaces, offer unique opportunities for intimate and artistic photos. Be sure to coordinate with your photographer to use natural light streaming through the large windows for a soft, ethereal effect.
For a more natural and serene vibe, head to the Woodland Trails surrounding Oldfields. These shaded paths, lined with towering trees and dappled sunlight, provide a tranquil setting for candid and romantic photos. The trails are particularly stunning in the fall when the leaves change colors, adding a warm, seasonal touch to your images. Encourage the couple to walk hand-in-hand or share a quiet moment on a bench for authentic, heartfelt shots.
Lastly, don’t miss the Overlook Terrace, which offers panoramic views of the surrounding landscape. This elevated spot is perfect for capturing the couple with the expansive grounds as a backdrop. Sunset is the ideal time for photos here, as the sky transforms into a canvas of warm hues, creating a dramatic and romantic atmosphere. For added creativity, incorporate the venue’s wrought-iron benches or stone walls into the composition.
By exploring these photography spots at Oldfields, you’ll ensure that every moment of your wedding day is beautifully documented against the venue’s stunning and diverse backdrops. Coordinate with your photographer to plan the timeline and make the most of each location, creating a collection of images that will be cherished for a lifetime.
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Parking & Guest Access
When planning a wedding at Oldfields in Indiana, ensuring smooth parking and guest access is crucial for a seamless experience. Oldfields, also known as the Lilly House and Gardens, is part of the Indianapolis Museum of Art at Newfields. The venue offers limited on-site parking, so it’s essential to plan ahead. The main parking area is located near the entrance of Newfields, and while it is spacious, it can fill up quickly, especially during peak seasons or if multiple events are scheduled simultaneously. To avoid inconvenience, consider reserving a designated parking section for your wedding guests by coordinating with the venue’s event staff well in advance.
For larger weddings, off-site parking and shuttle services are highly recommended. Nearby parking lots or garages can be arranged, and shuttles can transport guests to and from Oldfields. This not only alleviates parking stress but also ensures guests, particularly those with mobility challenges, have easy access to the venue. When booking shuttle services, ensure they run on a consistent schedule to accommodate guests arriving at different times. Clear signage directing guests to the shuttle pickup and drop-off points should be placed at both the off-site parking location and the venue entrance.
Guest access at Oldfields is primarily through the main entrance of Newfields, where guests will need to check in before proceeding to the wedding location. It’s important to provide your guests with detailed instructions on where to enter and any specific routes they should take to reach the ceremony or reception area. If your wedding includes multiple locations within the property, such as the gardens or the Lilly House, consider providing maps or assigning staff or ushers to guide guests. Ensure pathways are well-lit and accessible, especially for evening events.
Accessibility is a key consideration for guest access. Oldfields is equipped with wheelchair-accessible pathways and entrances, but it’s advisable to inform the venue in advance if you have guests with specific needs. Golf carts or similar transportation can be arranged for guests who require assistance getting around the expansive grounds. Additionally, ensure that all rental equipment, such as tents or seating, is set up in a way that accommodates all guests comfortably.
Finally, communicate parking and access details clearly to your guests in your wedding invitations or on your wedding website. Include information about parking availability, shuttle services, and any fees associated with parking. Encourage carpooling or ridesharing to reduce the number of vehicles and minimize environmental impact. By proactively addressing parking and guest access, you can ensure that your wedding at Oldfields is not only beautiful but also stress-free for everyone involved.
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Frequently asked questions
Oldfields can accommodate weddings of various sizes, with outdoor spaces suitable for larger gatherings and intimate indoor areas for smaller events. The exact capacity depends on the chosen location within the property, but it typically ranges from 50 to 250 guests.
A: Oldfields does not provide in-house catering, but they allow couples to bring in their preferred licensed caterers. The venue offers ample space for catering setups, including outdoor areas and designated indoor spaces for food service.
A: Rental fees vary based on the date, duration, and specific needs of the event. Basic packages typically include access to the grounds, tables, chairs, and parking. Additional amenities like setup, cleanup, and exclusive use of certain areas may incur extra charges. It’s best to contact the venue directly for a detailed quote.
