Wedding Band Music: Finding Your Sound

Planning a wedding can be a daunting task, and finding the right entertainment for your big day is an important part of it. Live music adds a wow factor that's hard to replicate with a DJ, and the right band will create a party atmosphere that will get your guests out of their seats. But where do you even start looking for a wedding band?

The easiest way to find a wedding band is through a live music agency. They can recommend bands based on your specific needs and will have a roster of trusted musicians. You can also discover wedding bands by watching live bands perform on the local music scene, getting recommendations from friends, or checking out Facebook recommendations, wedding planning forums, and apps.

When choosing a wedding band, there are several things to consider. First, set an estimated budget, as the price of a wedding band can vary significantly depending on their experience and the number of band members. Think about the size of your venue and the number of guests, as this will impact the size of the band you can accommodate. Discuss with your partner the style of music you want and whether you want a band that covers a broad range of music to appeal to guests of all ages. You may also want to think about your wedding theme and whether you want the band's style to match.

Once you've found a few potential bands, be sure to check out their promotional videos and read customer reviews to get a sense of their quality and style. Then, reach out and share your musical taste to see if they're a good fit. Don't forget to ask about their availability and pricing, as well as any additional costs for things like travel expenses.

With a little bit of planning and research, you'll be well on your way to finding the perfect wedding band to make your big day unforgettable!

Budgeting for a wedding band

Know the Average Costs

According to recent surveys, the average cost of hiring a live wedding band in the United States ranges from $4,300 to $5,000, with some sources giving a broader range of $2,850 to $6,488. This typically includes a band with three to six musicians, such as a keyboard or piano player, bassist, guitarist, drummer, horn player, and vocalists. However, it's important to note that costs can go as high as $30,000, depending on various factors.

Consider the Type of Band

The style and size of the band will impact your budget. Traditional wedding bands that play covers usually have multiple members and can be more expensive. Acoustic bands, jazz bands, and string quartets are often smaller and more intimate, and therefore more affordable. Consider your preferences and the majority age group of your guests when choosing a band style.

Factor in the Number of Performers

The number of band members is a significant cost driver. Bigger bands come with higher costs, not just for the additional musicians but also for the extra equipment and space requirements. However, a larger band can also mean a fuller and more lively sound.

Understand the Impact of Location and Timing

The cost of a wedding band can vary depending on your geographic location. Bands in larger cities or popular wedding destinations tend to be more expensive due to higher demand and living costs. Additionally, the time of year and day of the week can affect pricing. Peak wedding season, such as summer months, and weekends are typically more expensive, while off-peak dates and weekdays may offer more affordable rates.

Be Mindful of Additional Costs

When budgeting, don't forget to consider potential hidden costs. These can include travel expenses, accommodation, staging, lighting, audio-visual equipment, and learning new songs. Ask the band for a detailed breakdown of costs to avoid any surprises.

Compare Costs with Other Options

If you're unsure about hiring a live band, compare costs with other options like a wedding DJ or solo musicians. Wedding DJs typically cost less, with average prices ranging from $1,000 to $5,500. Solo musicians or duos can also be a more budget-friendly option, offering intimate and versatile performances.

Book Early or Consider Last-Minute Deals

Timing can impact pricing. Booking your wedding band early, a year or more in advance, may allow you to secure current rates and avoid potential fee increases. On the other hand, if you're flexible and open to taking a chance, waiting for a last-minute deal could score you a bargain.

Explore Package Deals and Discounts

Look for package deals where you can combine services, such as ceremony music, daytime acoustic sets, and DJ services, to save money. Many wedding bands offer discounts for off-peak dates, weekdays, or quieter months like January, February, March, and November.

Adjust Your Budget Accordingly

When allocating your budget, be mindful of the other costs associated with wedding entertainment. This includes sound equipment, which may be necessary for larger venues or guest lists, and tipping or gratuity for the band members.

Remember, while budgeting is important, it's also crucial to choose a wedding band that fits your vision and preferences. The right band will enhance the atmosphere and create lasting memories for you and your guests.

Finding a band that fits your wedding's style

Finding a band that fits your wedding style

Choose a style that suits you and your partner

If your wedding band is a surprise for your partner, make sure you consider their personal style and lifestyle. Focus on finding a ring that feels authentic to them and complements their engagement ring. If you're choosing a wedding ring together as a couple, this is the perfect excuse to make it a date night and try on rings together.

Metal type

Traditionally, wedding bands have matched the metal type of the engagement ring. However, mixed-metal bridal sets are becoming increasingly popular. Combining white, yellow, and rose gold can create a stunning and unique combination. If you want to make a statement, consider keeping the metals uniform across both rings.

Flush fit

Decide whether you want your wedding band to sit flush with your engagement ring. A flush-fit wedding ring sits level with the engagement ring, creating a seamless and integrated appearance. If you're having trouble finding a straight band to sit flush, try a curved or contoured band that fits around the centre stone. Open bands with a gap can also help create a flush fit by allowing the centre stone to nestle in the gap.

Wedding band type

There are numerous options available, so it's important to find a wedding band style that reflects your personality and enhances the beauty of your engagement ring. Here are some of the most popular types of wedding bands:

• Stacking bands: Versatile and customisable, these bands can be worn together on the same finger as the engagement ring, allowing you to mix and match different designs, gemstones, and textures.
• Contoured bands: These bands are designed to match the curvature of your engagement ring, creating a modern and unique twist.
• Classic plain metal bands: Timeless and elegant, these bands are made from precious metals like gold, silver, platinum, or titanium, and are perfect for those who prefer a minimalist and traditional style.
• Notched bands: These bands have a small groove or cut-out, allowing them to sit perfectly alongside an engagement ring or another band, creating a comfortable and stylish fit.
• Diamond bands: Adorned with sparkling diamonds, these bands can have diamonds partially or entirely encircling the band, adding extra brilliance and glamour.
• Ring jackets: Enhance the appearance of your engagement ring with these bands that surround it on either side, featuring additional diamonds, gemstones, or intricate designs.
• Open bands: With an opening or gap at the top, these modern bands can be left empty or adorned with diamonds or gemstones, offering a fresh and distinctive twist on the traditional wedding band.

Viewing bands live before hiring

It is not always possible to see a wedding band perform live before you hire them. Wedding bands mostly perform at private functions, and it is rare for them to play at pubs or other public venues. However, if you have the opportunity to watch them live, it is worth taking advantage of it.

Showcases, Open Rehearsals, and Pub Gigs

Some wedding bands offer free showcases, open rehearsals, or performances at local pubs or venues where prospective clients can watch them. You can also catch them at wedding exhibitions. While these performances may not be an accurate representation of what they will deliver on your wedding day, it is a chance to meet the band, see how they present themselves, and, most importantly, hear them play.

Advantages of Viewing Bands Live

Viewing a band live before hiring them allows you to assess their performance quality and whether they match your wedding's style and energy. You can also gauge their professionalism and how they interact with the crowd, which is crucial for keeping your guests entertained and engaged during your wedding.

Disadvantages of Viewing Bands Live

On the other hand, if a wedding band frequently performs at pubs or allows people to watch their rehearsals, it may indicate that they are not in high demand for weddings. Additionally, watching a band perform at a pub or rehearsal may not give you an accurate sense of how they will perform at your wedding, as the atmosphere and venue will be different.

Other Ways to Evaluate Bands

If you cannot view a band live, there are other ways to evaluate them. Reputable wedding bands will have promotional videos showcasing their talent and live performance footage from previous events. You can also read reviews from previous clients to get a sense of their experience working with the band and the quality of their performance.

Booking a Band

When booking a wedding band, it is essential to consider your budget, the size of your venue and wedding, the band's style and repertoire, and whether they can cater to your musical preferences. It is also crucial to read the contract carefully and confirm the band's requirements with your venue.

Comparing a band to a DJ

When it comes to wedding entertainment, there are two main options: a band or a DJ. Both have their benefits, but they also have distinct differences that may make one more suitable for your wedding than the other.

Cost

The cost of wedding entertainment will depend on various factors, including location, the number of members, the required equipment, and the length of the performance. However, a notable difference between the two options is that a DJ is usually a more cost-effective option as you are only paying for one person, whereas with a band, you have to pay for each band member. According to one source, the average cost of a wedding band in the US is $4,500, while a DJ costs an average of $1,000. Another source suggests that a live band can cost $3,900, and a DJ costs $1,500.

Space

A band will typically need more space than a DJ as they require room for each musician and their equipment. If you are working with limited space at your venue, a DJ might be the better option. As a rule of thumb, you will need about 100 square feet per musician. So, for a five-piece band, you will need 500 square feet of space.

Music

If you want a specific type of music played at your wedding, such as classical, jazz, or rock, a band is probably the better option. Bands typically specialise in one genre of music. On the other hand, if you want a mix of music or are unsure what type of music you want, a DJ is a good choice as they usually have a more diverse range of music. A DJ can also easily switch between genres and styles, catering to a diverse crowd.

Vibe and atmosphere

The type of wedding you are having and the vibe you want to create will also determine whether you choose a band or a DJ. If you are having a small, intimate dinner party, a string quartet could be a good option to create a romantic atmosphere. If you are having a big blowout bash, a band or a DJ could work, depending on how many dancers you expect to be in attendance. A band can create a focal point and provide entertainment for guests who don't want to dance, whereas a DJ can create a wonderful, festive atmosphere and cater to many different tastes.

Breaks

If you choose to have a band, you will need to consider that they will require breaks throughout their performance. One way to get around this is to hire both a band and a DJ, with the DJ taking over during the band's breaks.

Interaction

A band typically interacts with the crowd and can put on a show with sparkling dresses, costumes, and choreographed dance moves. A DJ, on the other hand, may offer less interaction with the crowd, but they can be more versatile with their music choices and are usually more cost-effective.

Practicalities

When choosing between a band and a DJ, there are a few practical considerations to keep in mind. First, check with your venue to see if there are any restrictions on electricity use or space. Second, ensure that your chosen entertainment option can provide the music you want, including your first dance song. Finally, ask for references from recent couples and check reviews to ensure that your chosen band or DJ is reliable and professional.

Finalising the booking

Check Availability and Finalise Details:

Start by checking the availability of your chosen wedding band. Confirm that they are free on your wedding date and discuss any specific requirements or requests you may have. Be sure to finalise details such as the number of band members, the duration of their performance, and any technical needs they may have.

Read and Understand the Contract:

Once you've confirmed availability, the wedding band should provide you with a contract. Carefully review the contract, paying close attention to the terms and conditions. This document will outline the rights and responsibilities of both parties, so it's important to understand what is included and excluded in the agreement.

Make the Payment:

After reviewing and agreeing to the contract, it's time to make the payment. Wedding bands typically require a deposit to secure the booking, with the remaining balance due before the performance. Be sure to clarify payment methods and deadlines to avoid any last-minute surprises.

Provide Necessary Information:

Share all the necessary information about your wedding with the band. This includes details such as the venue address, event timeline, and any specific instructions for load-in, set times, and song preferences. It is also customary to provide meals and soft drinks for the band members, so be sure to communicate any arrangements in this regard.

Final Confirmation:

A few weeks before the wedding, confirm all the details once again with the band. Ensure they have everything they need and are clear about the schedule and expectations. This is also a good time to finalise any song requests or special arrangements for your first dance or other important moments during their performance.

Enjoy Your Wedding Day:

On your wedding day, let the band take care of the entertainment while you focus on enjoying your special day. They will arrive at the agreed-upon time, set up their equipment, and deliver an unforgettable performance. Remember to relax and savour every moment as you celebrate with your loved ones.

Frequently asked questions