Planning Your Wedding: Emailing The Right Way

Planning a wedding can be stressful, but creating a dedicated email address for your wedding planning can help you stay organised. This way, you can keep all your wedding-related correspondence in one place, making it easier to respond to messages and review contracts. It's also a good idea to give your partner access to the email address so they can be involved in the planning process too.

Include your names or future last name so it's easy to identify for vendors

When creating an email address for wedding planning, it's a good idea to include your names or future last name so it's easy to identify for vendors. This way, your vendors will be able to quickly recognise who the email is from and can respond accordingly. It also adds a personal touch to your wedding planning correspondence.

There are a few different ways you can include your names or future last name in your wedding planning email address. One option is to use a combination of your first names, such as "janeandjohn-wedding". This approach is straightforward and easy for others to remember. Another option is to use your future married last name, such as "smithwedding". This choice emphasises the unity of your upcoming marriage and creates a clear identifier for your wedding-related communications.

If you prefer a more creative approach, you can incorporate your wedding date or even a meaningful phrase from your wedding, such as your first dance song title, into the email address. For example, if your wedding date is 10/10/2023, you could create an email address like "janeandjohn101023". This option adds a unique and memorable touch to your wedding planning correspondence.

Regardless of the specific format you choose, including your names or future last name in your wedding planning email address ensures that your vendors can easily identify and prioritise your communications. It also helps keep all your wedding-related emails organised in one place, making it simpler to manage and respond to messages efficiently.

Make sure your fiance has access to the email so they can be involved in the planning

When creating an email address for wedding planning, it's a good idea to make sure your fiancé has access to it so they can be involved in the planning process. This way, they can easily communicate with vendors and anyone else involved in the planning, such as parents and friends. It's also a great way to keep all wedding-related correspondence in one place, making it easier to stay organised and respond to messages.

To ensure your fiancé has access to the email, you can share the login credentials with them or set up the email address through a shared account. This way, they can log in and review messages, contracts, and other planning details whenever they need to.

When creating the email address itself, consider including your names or future last name to make it easily identifiable for vendors. You can also create a signature that includes both your names, a phone number, the wedding date, venue name, email address to your planner, and even a link to your wedding website.

By involving your fiancé in the email planning process, you can ensure that they feel included and engaged in the wedding planning. It also allows for efficient communication and collaboration between the two of you, as well as with all the vendors and other people involved in making your special day a success.

Create a signature that lists both your names, a phone number, the wedding date, venue name, email address to your planner and a link to your wedding website

When creating an email signature for wedding planning, it's a good idea to include both your names, a phone number, the wedding date, venue name, email address to your planner, and a link to your wedding website. This will ensure that all your important information is easily accessible for vendors and guests.

To create this signature, you can head into the Gmail settings and click the top button to "See all settings." From there, scroll down to "Signature" and create a new signature. Be sure to include all the relevant details listed above. Once you're done, scroll to the bottom of the settings and click "Save Changes." Now your signature will appear by default in your emails.

It's worth noting that once the wedding is over, you may stop checking this email address, which could result in missing communication from vendors post-wedding. However, during the planning process, having a dedicated email address and signature can help keep all your wedding-related communication organised and easily accessible.

Give the email address to anyone else involved in the planning, such as parents and friends, and instruct them to send anything wedding-related to that account

When creating an email address for wedding planning, it's a good idea to give the email address to anyone else involved in the planning, such as parents and friends, and instruct them to send anything wedding-related to that account. This way, you can keep all correspondence related to your wedding planning in one place, making it easier to stay organised and respond to messages. It also means you can quickly go back and review messages and contracts without having to dig through a huge inbox.

You can give your email address a creative name, perhaps including your names or future last name so it's easy to identify for vendors. You could also include your wedding date, venue name, email address to your planner, and a link to your wedding website in your signature.

It's worth noting that once the big day is over, you might stop checking the email, which could mean missing communication from vendors who want to reach out post-wedding.

Choose a provider that offers lots of space and filter options, such as Gmail

When creating an email address for wedding planning, it's important to choose a provider that offers lots of space and filter options, such as Gmail. This will ensure that you have enough room to store all your wedding-related emails and that you can easily organise and retrieve them when needed.

Gmail is a great option as it offers a range of features that can be useful for wedding planning, including Google Docs, which can be used to create and share documents with your wedding vendors and anyone else involved in the planning process. You can also use Gmail's filter options to organise your emails into categories, such as "vendors", "reminders", and "suggestions". This will make it easier to find specific emails and ensure that nothing is missed.

When setting up your wedding planning email address, consider including your names (or future last name) to make it easy for vendors to identify. You can also get creative with the handle, using your wedding date or even your first dance song title. It's also a good idea to create a signature that will be included with each message, listing both your names, a phone number, and any other relevant details such as the wedding date and venue name.

By using a dedicated email address for wedding planning, you can keep all your correspondence in one place and stay organised. This will make it easier to respond to emails and ensure that nothing is missed or overlooked.

Frequently asked questions