Setting The Stage For Wedding Band Bliss

Planning a wedding involves a lot of work, and one of the most important aspects is the evening entertainment. A great wedding band can make or break your reception, so it's vital to ensure they have everything they need to perform at their best. This includes choosing the right stage size and performance space, as well as ensuring the power supply is sufficient.

While a stage is not necessary for most wedding bands, it can add a special touch to your wedding and make the band's performance more memorable for you and your guests. A stage will make the band more visible, create a sense of separation, and allow them to move around freely and interact with the audience. It can also enhance the overall live experience and add an extra level of professionalism to your wedding.

When deciding on a stage, consider the specific needs and preferences of your venue and wedding band. Factors such as the number of band members, the type of music they play, and the equipment they use will determine the appropriate performance space. For example, a large wedding band with multiple vocalists and a horn section will likely need more space than a small acoustic band.

In addition to the stage, don't forget to ensure there is adequate power for the band's equipment. Most wedding bands will need at least two or three standard household sockets, and if your wedding is outdoors or in a marquee, you may need to run extension cables or use a generator.

Stage or no stage?

If you're planning a wedding, you'll know that there are a lot of decisions to be made, from the food to the flowers, and, of course, the entertainment. If you've opted for a live band, you may be wondering whether or not to put them on a stage. Well, wonder no more! Here are the pros and cons of staging your wedding band:

The case for a stage

A stage can add a touch of professionalism to your wedding band's performance. It creates a focal point and makes the band more visible, giving the performance a sense of occasion. It also provides a dedicated space for the band to perform and ensures they are not disturbed by guests. If you're planning a large wedding, a stage can help ensure the band is seen and heard by all your guests.

The case against a stage

Renting a stage can be expensive, and it may not be necessary. Many wedding bands are used to performing without one and can create a vibrant, energetic atmosphere on the dance floor. A stage might also detract from the views of your beautiful venue, and it could be a challenge to decorate in a way that complements your theme.

Alternatives to a stage

If you're worried about a stage being too obtrusive, there are other ways to ensure your band is seen and has enough space. You could create a simple platform or use a decorative barrier to separate the band from the guests. If your venue has an outdoor area, consider setting up the band there, perhaps with a picturesque backdrop of rolling hills or a stunning sunset.

Final thoughts

Ultimately, the decision to stage your wedding band or not comes down to personal preference and what will work best for your venue. If you do decide to use a stage, ensure it is decorated to complement your theme, and don't forget to provide adequate power supply for the band's equipment. If you opt for no stage, make sure there is still enough space for the band to perform and that their equipment is safe from curious guests!

Power supply

When creating a stage for a wedding band, one of the most important considerations is the power supply. Most wedding bands will require at least two or three standard 13amp household sockets in the performance area, and they will use their own extension cables as needed.

If your wedding reception is outdoors or in a marquee, you have a couple of options to ensure power supply for the band. One option is to run extension cables from a nearby building. This will involve running two separate extensions from at least two 13amp sockets to avoid blowing a fuse. It is important to ensure that the cables are properly rated for outdoor use and protected from damage.

Another option is to use a generator. In the UK, generators usually have 16amp sockets, so you will need to run at least one extension to the stage area and use a suitable 16amp to 13amp adapter for the band to plug into. This will provide them with just over 3.5kW, which is generally more than enough for a wedding band. Always check the power requirements of the band beforehand.

It is also worth noting that the band's PA speakers can be set up on either side of the stage, leaving them more performance space. Additionally, if your wedding is in the US, the power calculations will differ due to the use of 120v mains.

Ensuring an adequate power supply is essential for the band's performance, so be sure to communicate with them beforehand to understand their specific requirements.

Space requirements

For a solo musician, a space of 2 x 1.5 metres is usually sufficient. Solo wedding singers often have a small PA system with raised speakers that can fit in most spaces.

Duos typically require a slightly larger area of 2.5 x 1.5 metres to accommodate their instruments. This is a common size for jazz acts or acoustic duos.

An acoustic trio can usually adjust their setup to fit within a 3 x 2-metre space. This configuration may include a vocalist, guitarist, and percussionist.

A 3-piece band with an acoustic drum kit will need a bit more room, ideally 3 x 2.5 metres. This allows the drummer to set up in the centre with the guitarist and bass player on either side.

A 4-piece band typically requires a space of 4 x 3 metres. This setup often includes vocals, guitar, bass, and drums, and possibly keyboards. It is recommended to have a depth of 3 metres to accommodate the vocalist in front of the drum kit.

For a 5-piece band, you should plan for a space of 5 x 3 metres. This configuration usually includes vocals, guitar, bass, drums, and additional instruments such as keyboards or saxophone.

As the band size increases, the space requirements may vary based on the specific lineup and equipment. A 6-piece band will generally need at least 6 x 4 metres, while a 7-piece band and larger may require 4 metres of depth and an additional metre of width for each extra band member.

In addition to the performance space, it is important to consider the setup of the sound system. The band's PA speakers can be placed on either side of the stage to maximise their performance area. If your venue has sloping sides, such as a marquee or tipi, you may need to adjust the stage positioning to avoid any obstructions.

Furthermore, ensure that there is adequate space for the sound engineer to set up their mixing desk, preferably with at least one square metre allocated near the stage or at the side of the room. Keep the mixing desk away from the dance floor area for safety reasons.

When planning the space requirements, don't forget to include a section for power requirements. Most wedding bands will need at least two or three standard 13-amp household sockets in the performance area, so ensure these are easily accessible. If your wedding is outdoors or in a marquee, you may need to run extension cables from a nearby building or use a generator.

In summary, creating a stage for a wedding band requires careful consideration of the band's size, equipment, and power needs. Communicate with the band to understand their specific requirements and preferences, and always aim to provide more space rather than less to ensure a comfortable and engaging performance.

Band visibility

A stage can add a special touch to your wedding and make the band's performance more memorable for you and your guests. Performing on a raised platform will make the band more visible and create a sense of separation between them and the audience, making the performance feel more special and memorable.

• Opt for a raised platform or stage: Elevating the band will make them stand out and ensure they are seen by all your guests. This creates a focal point and adds a touch of professionalism to the event.
• Choose the right stage size: Ensure the stage is proportionate to the size of your band. You don't want the band members and their equipment to be cramped, so consider the number of musicians, their instruments, and any additional gear they may have. A spacious stage allows the band to move around freely and enhances their performance.
• Lighting: Embellish the stage with lighting fixtures to highlight the band and create the right ambiance. Uplighting, spotlights, and soft illumination can all be used to enhance visibility and create a captivating atmosphere.
• Backdrop: A well-designed backdrop can frame the band and make them stand out. Consider a simple yet elegant drape or a vibrant, colourful backdrop that complements your wedding theme. You can also incorporate signage with your names or a meaningful quote.
• Avoid clutter: Keep the area around the stage clear of any obstructions. Ensure the band's equipment is neatly organised and doesn't distract from their performance. A tidy stage ensures the band remains the focal point and improves visibility.
• Interactive band: Encourage the band to interact with the audience. This not only makes the performance more engaging but also helps to draw attention to the band. Whether it's through their choreography, crowd engagement, or simply moving around the stage, the band's interaction will enhance their visibility.

Budgeting

Evaluate the Need for a Stage

Firstly, it's important to note that a stage is not a mandatory requirement for a wedding band. In fact, many couples opt to forgo the extra expense of hiring a stage, especially if their venue already has one available. If your venue doesn't have a built-in stage, renting one is always an option, but it's essential to weigh the benefits against the cost.

Consider the Band's Requirements

When budgeting, it's crucial to take into account the specific needs and preferences of your wedding band. Factors such as the number of band members, the type of instruments they play, and their equipment setup will impact the required stage size and performance space. For example, a larger band with multiple vocalists and a horn section will need more space compared to a smaller acoustic trio. Understanding the band's requirements will help you plan and budget effectively.

Weigh the Benefits of a Stage

While a stage may come with additional costs, it offers several advantages that can enhance the overall wedding reception experience. A stage can create a focal point, making the band the centre of attention and drawing guests to the dance floor. It also provides a sense of separation between the band and the audience, adding a touch of professionalism to the event. Additionally, a raised platform allows the band to move around freely, interact with the audience, and be more visible, resulting in a more engaging and memorable performance. Carefully consider these benefits and decide if they align with your wedding vision and budget.

Explore Rental Options

If you decide that a stage is indeed a worthwhile investment, explore rental options to find the most cost-effective solution. Prices for renting a stage can vary, and it's essential to compare rates from multiple vendors. Additionally, consider the dimensions and setup requirements of the stage to ensure it fits within your venue and budget. Contemporary modular stages offer flexibility in size and configuration, allowing you to customize the stage to your needs.

Decorate Within Your Means

Once you've secured your stage, it's time to think about decorations. Enhancing the stage with decorative elements can make it a stunning visual focal point, but it's important to stay within your budget. Simple yet elegant decorations, such as flowers, greenery, or string lights, can effectively transform the stage without breaking the bank. Get creative and consider DIY options or in-season decorations to save costs.

Remember, when budgeting for your wedding band stage, it's essential to strike a balance between creating a memorable experience and staying within your financial means. By considering the band's requirements, exploring rental options, and getting creative with decorations, you can achieve a stunning setting without sacrificing your budget.

Frequently asked questions