Rhiannon Hendricks
Wedding websites are a great way to keep your guests informed and up-to-date on all the important details of your big day. When it comes to hotels, it is recommended to book a hotel room block, which is a set of rooms set aside for your wedding guests at a negotiated rate. This saves your guests time and money and makes transportation easier. In most cases, one hotel block is sufficient, but for city weddings, you may need two hotels, preferably close to each other and the venue. On your wedding website, provide links to the hotels, contact information, any special instructions or codes, and the web link for booking. If there is a significant price difference between the hotels, you may also want to list the prices.
| Characteristics | Values |
|---|---|
| Number of hotels | 1-2, depending on the type of wedding and guest list size. |
| Hotel location | Close to the wedding venue, ideally within 15-20 minutes in a city. |
| Hotel selection criteria | Different price ranges, amenities, and room rates. |
| Hotel booking | Provide a unique link or contact info for reservations. |
| Wedding website content | Home, Our Story, Schedule, Travel and Accommodations, Registry, FAQs, Dress Code, Wedding Party Bios, Cultural/Religious Traditions. |
| Extras | Welcome bags, shuttle service, post-wedding brunch, discounts for auxiliary events. |
Explore related products
What You'll Learn
- Location: One hotel is best, but if you need two, keep them close
- Price range: Offer a variety of price points for guests
- Number of rooms: Consider the number of guests and book enough rooms
- Logistics: Share hotel block details, cut-off dates, and amenities
- Transportation: Provide travel tips and shuttle/pick-up information
Location: One hotel is best, but if you need two, keep them close
When it comes to choosing hotels for your wedding, it's generally best to stick to just one. This makes logistics much simpler, from coordinating pick-up times to dropping off welcome bags. It also makes it easier for your guests, who won't have to worry about contacting multiple hotels.
However, there are some circumstances in which booking two hotels may be preferable. For instance, if you're having a destination wedding with many out-of-town guests, you may need more than one hotel to accommodate everyone. Similarly, if your wedding venue is a hotel with very expensive rooms, you might consider offering an additional, more affordable option. If you have a large guest list (over 140 people), you might also want to offer a choice of locations and price points. In a city wedding, two hotels may be necessary, but it's still recommended to keep them close to each other and your venue.
When deciding on the number of hotels, it's worth considering the practicalities of your wedding website. While you might think more options are better, it can be confusing for your guests. If you're printing your hotel information, you physically can't fit more than one or two hotels on those cards. Even with a wedding website, it's best to keep things simple and concise, with limited choices.
If you do decide to book two hotels, try to keep them close together. This will make it easier to coordinate transportation, especially if you're providing it. It will also simplify things if you're hosting a post-wedding brunch or after-party, as people can walk to the location.
Gratitude for Capturing Memories: Wedding Photographer Tipping
You may want to see also
Explore related products
Price range: Offer a variety of price points for guests
When it comes to wedding planning, it's essential to consider your guests' needs and preferences. Offering a variety of price points for accommodations is a thoughtful gesture that ensures everyone can find suitable options. While negotiating room blocks at hotels, keep in mind that your guests will appreciate having different price ranges to choose from. Here are some tips to achieve that:
Local Weddings:
For a local wedding, reserving a room block at a nearby hotel with easy access to the venue is ideal. Consider negotiating with two to three hotels to offer your guests a choice of locations and room rates. This way, you can cater to different budgets and preferences. Some guests may prefer a higher-end hotel, while others may opt for a more economical option.
Destination Weddings:
If you're planning a destination wedding, the same principles apply. If your wedding is at a resort, you may want to spend more time with your guests and suggest they stay at the same hotel. However, it's still important to offer a range of room types and rates to accommodate different budgets.
Provide Transportation Options:
Transportation costs can add up quickly, so consider offering a shuttle service to and from the venue or airport for your guests. This way, they won't have to worry about the additional expense of taxis or ride-sharing services. It also simplifies logistics and coordination, making it easier for you and your guests.
FAQs and Updates:
It's helpful to include an FAQ section on your wedding website to address common inquiries, such as transportation options, pick-up times, and parking details. You can also provide updates on room block availability to ensure your guests don't miss out on the negotiated rates.
Group Rates and Bonuses:
When negotiating with hotels, remember that it's beneficial to secure a group rate for your guests. Ask about any bonuses or upgrades that may be included, such as welcome bags, turn-down service, or signage. These extras can enhance your guests' experience, regardless of their budget.
By following these suggestions, you can offer your wedding guests a variety of price points for accommodations, ensuring that everyone feels included and valued. Remember, it's the thoughtful touches that make your guests feel special and contribute to a memorable wedding experience.
Becoming a Backup Wedding Photographer: Tips and Tricks
You may want to see also
Explore related products
Number of rooms: Consider the number of guests and book enough rooms
When it comes to your wedding, you want to ensure that your guests have a seamless experience. One way to do this is by providing them with accommodation options on your wedding website.
The number of rooms you should book depends on the number of guests attending your wedding. If you're expecting a large number of out-of-town guests, it's recommended to reserve a block of rooms at one or two hotels close to the wedding venue. This makes transportation easier and more affordable for your guests.
To estimate the number of rooms needed, create a list of all your out-of-town guests, categorising them into families, couples, and singles. Then, calculate the number of rooms required based on family size, the need for adjoining rooms, and the possibility of divorced couples requiring separate rooms. Don't forget to include rooms for your wedding party and immediate family.
For a local wedding with 150 guests, where 50 are from out of town, you can estimate the number of rooms needed as follows: divide 50 by two, resulting in 25 households. Multiply this by 80% (the estimated percentage of out-of-town guests booking a room) to get 20 potential hotel rooms.
If you need less than 20 rooms per night, consider a courtesy room block where the hotel sets aside 10-20 rooms with no financial obligation on your part for unused rooms. If you need more than 20 rooms, you can either make a rough estimate or a more precise calculation.
Keep in mind that some guests may prefer Airbnbs or other accommodation options, so it's a good idea to encourage early bookings and provide information about large events or conventions in the area that may impact room availability and rates.
Crafting the Perfect Wedding Text
You may want to see also
Explore related products
Logistics: Share hotel block details, cut-off dates, and amenities
When it comes to sharing logistics for your wedding, less is more. It is best to stick to one hotel block and, in the case of a city wedding, a maximum of two hotels close to each other. This makes it easier to coordinate pick-up times and have one drop-off point. It is also more convenient for guests, who won't want to contact multiple hotels.
If you have a large number of out-of-town guests, a destination wedding, or a large guest list (more than 140 people), you should reserve hotel room blocks with at least two hotels. This will allow you to offer different price points for your guests. However, you should still try to keep the hotels close to each other and to the wedding venue.
When sharing hotel block details on your wedding website, it is important to include the name, address, phone number, and website link of the hotel(s). You can also include a photo of the hotel, as well as any special instructions or codes needed to book. If there is a significant price difference between the hotels, you may want to list the prices. However, if the hotel websites automatically show the prices when guests click the link, this may not be necessary.
In addition to the hotel details, be sure to include the cut-off date for reservations. This is especially important if your wedding is on a holiday weekend, as there may not be any flexibility with the cut-off date. You can also mention any amenities the hotel offers, such as free parking, free wifi, complimentary breakfast, or a pool. If there is a discount for guests who book early, be sure to mention this as well.
Finally, remember to keep the tone of your wedding website personal and informative. Break the information into easily digestible sections and consider including a FAQ section to answer any common questions your guests may have.
Big Mirrors, Big Impact: Wedding Styling Ideas
You may want to see also
Explore related products
Transportation: Provide travel tips and shuttle/pick-up information
When it comes to wedding accommodation, it is recommended to choose hotels with different price ranges to cater to guests' varying budgets. It is also ideal to select hotels that are near your wedding venue, as taxis or ride-sharing options can quickly add up if the hotel is far away.
Now, onto transportation and travel tips. Planning transportation for your wedding is vital, ensuring that you, your wedding party, and your guests can get to the wedding venue and any other locations, such as the reception, on time. Here are some tips and suggestions to consider:
Transportation and Shuttle/Pick-up Information:
- Book your transportation early, especially if you are marrying in April, May, or June, as high-class vehicles will be in high demand during the prom and graduation season.
- When booking transportation, consider the size of your wedding party and the number of guests who will need transport. You may need to book multiple vehicles or a larger vehicle, such as a bus or party bus, to accommodate everyone.
- If you are all coming from the same location, booking transport services for your wedding party can help ensure everyone arrives at the venue on time and stays together.
- If you are providing transportation for your guests, it is recommended to have one pick-up point to simplify coordination. Having one location makes it easier to manage pick-up times and reduces confusion.
- If you are offering transportation from the hotel to the venue, check with the hotel about any shuttle services they may provide. Some hotels offer airport shuttle services, which can be convenient for your guests.
- When providing transportation, consider the different routes guests may need, such as the trip to the ceremony, the ride between the ceremony and reception if they are separate locations, and the getaway.
- If you have a massive guest list, limited parking facilities, or a complicated location, you may require more assistance, and the cost may increase. It is recommended to have the parking service manager scout the location to determine the number of attendants needed.
- Most rental companies charge by the hour and typically have a minimum time requirement of around three hours. Calculate the duration from the pickup time to the end of the reception to decide if it is worth keeping the transportation for the entire duration.
- A 15% to 20% tip is usually included in the contract, but if not, a $20 tip for each driver is considered appropriate.
- When booking transportation, ask about tipping, gas, and mileage to avoid surprise costs after the wedding.
- If you are unable to provide transportation for your guests, you can include travel tips and information about public transportation on your wedding website. Provide details such as where to catch a cab, phone numbers of reputable local services, and estimated costs to help your guests plan their travel accordingly.
- Another option is to provide discount codes for rental cars, which can be a thoughtful gesture for those who prefer to drive themselves.
Remember, the key is to make travel arrangements as smooth and convenient as possible for you, your wedding party, and your guests. By planning ahead and considering the different transportation options, you can ensure that everyone arrives at your special day on time and without any logistical hiccups.
Creating a Wedding Photo Album: A Step-by-Step Guide
You may want to see also
Frequently asked questions
It is recommended to only put one hotel on your wedding website. This is because it is simpler for your guests and easier for you to coordinate. If you have a large guest list, you may want to offer two hotels to provide a choice of location and room rate. However, it is still advised to keep the number of hotels to a minimum.
You should include the hotel name, address, phone number, and website. You may also want to list the room rate, cut-off date, and any amenities or extras, such as free parking, complimentary breakfast, or Wi-Fi. If you have negotiated a discounted rate for your guests, be sure to include the code or instructions they need to access this rate.
Yes, it is still important to provide hotel information to your guests, even if you don't have a wedding website. This information can be included on your wedding invitations or save-the-dates. You can also create a separate document with all the hotel and travel details to send to your guests.
