Secure Your Wedding Party's Stay: Hotel Room Block Timeline

Reserving a block of hotel rooms for your wedding is a key step in the planning process. It's recommended to reserve your block of hotel rooms between three and eight months before your wedding date, or as soon as the hotel(s) will allow it (typically 12 months or less out from your date). This will help direct guests who will be coming from out of town to options that would work well for your event.

When to reserve

When it comes to reserving a block of hotel rooms for your wedding, timing is crucial. The ideal time to start this process is as soon as possible after booking your venue, with some sources suggesting at least six months before the big day. However, if your wedding date falls during a busy time of year or seasonal holiday, you might need to start even earlier, up to 12 months in advance.

The earlier you reserve, the better the options you'll have for your desired dates. This is especially important if your wedding coincides with a local event or convention, as these can fill up hotels quickly.

When deciding when to reserve, it's also essential to consider your guest list. You'll want to have a solid idea of who will be attending and how many rooms they'll need. This will help you determine the number of rooms to reserve, and you can inquire about your guests' budgets to ensure you're booking appropriate accommodations.

Most hotels will only hold between 10 to 20 rooms, so if you have a small number of out-of-town guests, you might be able to add rooms upon completion or book a second block at another hotel. However, if you have a large guest list, you'll need to reserve your block as soon as the hotel allows it, typically 12 months or less before your wedding date.

In summary, the best time to reserve your hotel block is as early as possible, ideally six months or more before your wedding date, but no later than 12 months to ensure you have the best options for your desired dates and can accommodate your guests comfortably.

How many rooms

Timing is key when it comes to reserving a block of hotel rooms for your wedding. To get the best options for your desired dates, you should reserve your hotel room block as soon as the hotel(s) will allow it. Some hotels will only hold between 10 to 20 rooms, so use this option if you have a small number of out-of-town guests, are given the okay to add rooms upon completion, or plan on booking a second block at another hotel.

Couples usually get the best rates when they reserve rooms a year out, but you should at least block your rooms between three and eight months before the wedding. If your wedding date coincides with a seasonal holiday, local event or convention, you'll need to reserve your room blocks at least 10 to 12 months in advance. Having the rooms booked before the save-the-dates go out, traditionally done eight months before the wedding, is beneficial so guests know where to stay as they think about their travel arrangements.

If you wait too long to reserve your wedding block at a hotel (or even worse: not at all), it could cause some serious problems when it comes time for guests to book their own rooms. You’ll want to reserve your block of hotel rooms between three and eight months before your wedding date, so talk to your out-of-town guests to get a solid idea of who will be attending and how many rooms they’ll need. This is also a good time to inquire about your guests’ budgets so you can be sure you’re booking appropriate hotel rooms.

A wedding room block isn’t useful unless your guests are aware of it. Therefore, you should definitely include room block details on your wedding website before your save-the-date goes out. That way, when guests check out your wedding website after receiving your save-the-date, they’ll see all of the details on the room blocks.

Setting up a room block at hotels are a great way to help direct guests who will be coming from out of town or want to make a night of it for themselves for your wedding to options that would work well for your event. You want to reserve these blocks as soon as the hotel(s) will allow it (typically 12 months or less out from your date, but some may be earlier than that). Once you’ve reserved a hotel block for your wedding, it’s time to tell everyone where they can stay!

Best rates

Couples usually get the best rates when they reserve rooms a year out, but you should at least block your rooms between three and eight months before the wedding. If you’re getting married during a busy time of year in your wedding location and are particularly concerned about hotels filling up, it’s not uncommon for couples to reserve room blocks nine months (or longer!) before the big day.

To get the best options for your desired dates, you should reserve your hotel room block ASAP. Also, if your wedding date coincides with a seasonal holiday, local event or convention, you'll need to reserve your room blocks at least 10 to 12 months in advance.

Once you’ve reserved a hotel block for your wedding, it’s time to tell everyone where they can stay! A wedding room block isn’t useful unless your guests are aware of it. Therefore, you should definitely include room block details on your wedding website before your save-the-date goes out. That way, when guests check out your wedding website after receiving your save-the-date, they’ll see all of the details on the room blocks.

Most hotels will only hold between 10 to 20 rooms. Use this option if you have a small number of out-of-town guests, are given the okay to add rooms upon completion, or plan on booking a second block at another hotel.

Setting up a room block at hotels are a great way to help direct guests who will be coming from out of town or want to make a night of it for themselves for your wedding to options that would work well for your event. You want to reserve these blocks as soon as the hotel(s) will allow it (typically 12 months or less out from your date, but some may be earlier than that) and have a good handle on your guest list to help determine how many rooms you want to block off.

Hotel reward programs

Setting up a room block at hotels is a great way to help direct guests who will be coming from out of town or want to make a night of it for themselves for your wedding to options that would work well for your event. You want to reserve these blocks as soon as the hotel(s) will allow it (typically 12 months or less out from your date, but some may be earlier than that) and have a good handle on your guest list to help determine how many rooms you want to block off.

Most hotels will only hold between 10 to 20 rooms. Use this option if you have a small number of out-of-town guests, are given the okay to add rooms upon completion, or plan on booking a second block at another hotel. Couples usually get the best rates when they reserve rooms a year out, but you should at least block your rooms between three and eight months before the wedding.

A wedding room block isn’t useful unless your guests are aware of it. Therefore, you should definitely include room block details on your wedding website before your save-the-date goes out. That way, when guests check out your wedding website after receiving your save-the-date, they’ll see all of the details on the room blocks.

If you’re getting married during a busy time of year in your wedding location and are particularly concerned about hotels filling up, it’s not uncommon for couples to reserve room blocks nine months (or longer!) before the big day. If your wedding date coincides with a seasonal holiday, local event or convention, you'll need to reserve your room blocks at least 10 to 12 months in advance. Once you’ve reserved a hotel block for your wedding, it’s time to tell everyone where they can stay!

Secondly, if you wait too long to reserve your wedding block at a hotel (or even worse: not at all), it could cause some serious problems when it comes time for guests to book their own rooms. You’ll want to reserve your block of hotel rooms between three and eight months before your wedding date, so talk to your out-of-town guests to get a solid idea of who will be attending and how many rooms they’ll need. This is also a good time to inquire about your guests’ budgets so you can be sure you’re booking appropriate hotel rooms.

Save-the-date timing

Reserving a block of hotel rooms for your wedding is a key step in the planning process. It's important to reserve your block of hotel rooms as soon as possible to get the best options for your desired dates. Most hotels will only hold between 10 to 20 rooms, so it's important to estimate the number of rooms you need and reserve your hotel room block as early as possible.

Couples usually get the best rates when they reserve rooms a year out, but you should at least block your rooms between three and eight months before the wedding. If your wedding date coincides with a seasonal holiday, local event or convention, you'll need to reserve your room blocks at least 10 to 12 months in advance.

Setting up a room block at hotels is a great way to help direct guests who will be coming from out of town or want to make a night of it for themselves for your wedding to options that would work well for your event. You want to reserve these blocks as soon as the hotel(s) will allow it (typically 12 months or less out from your date, but some may be earlier than that).

A wedding room block isn’t useful unless your guests are aware of it. Therefore, you should definitely include room block details on your wedding website before your save-the-date goes out. That way, when guests check out your wedding website after receiving your save-the-date, they’ll see all of the details on the room blocks.

Talk to your out-of-town guests to get a solid idea of who will be attending and how many rooms they’ll need. This is also a good time to inquire about your guests’ budgets so you can be sure you’re booking appropriate hotel rooms.

Frequently asked questions