Deborah Chan
Planning a wedding can be stressful, and it's easy to forget things. From the venue to the flowers, there are many things to keep track of. It's important to remember the small details, like a cake knife, guest book, and seating chart. Don't forget to confirm with vendors and create a backup plan for bad weather. You should also pack a day-of bag with essentials like a phone charger and different shoes. Lastly, don't forget to obtain your marriage license and pack printed copies of your vows!
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What You'll Learn
Marriage license and certificate
A marriage license and certificate are both essential for making your union legal. Here is a detailed guide to help you with the process:
Marriage License:
The marriage license legally allows you to marry. It is typically valid for a specific period, ranging from 10 days to a year, depending on the location. For instance, a marriage license in New York is effective for 60 days, while one in California is valid for 90 days. You should file for your license no later than one week before your wedding and no earlier than 90 days before.
Before applying, you need to know your wedding date and location. You will typically file your application in the county where the wedding will take place. Some states may require a witness for the application process, so a friend or family member who has known you for at least six months may need to accompany you.
You will also need specific documentation, such as a form of identity and birth certificates for both parties. If it is not your first marriage, you may need to provide a divorce certificate or your former spouse's death certificate. If you are under 18, you may need permission from a parent or court orders.
Marriage Certificate:
The marriage certificate proves that you are married. To obtain this, you must have your wedding ceremony, sign the license, and file for a certified marriage record within the validity period of your license.
You can order your marriage certificate online or in person. The process may vary depending on the specific state, but generally, you will need to complete an application form with details such as the names of both spouses, the date and place of marriage, and the name of the officiant. You will also need to provide a valid government-issued ID, such as a driver's license or passport, and make the necessary payments.
After submitting your application, your identity will be verified, and the appropriate government agency will process your request. Once complete, the agency will ship the certified marriage certificate directly to you.
Remember to keep your marriage license and certificate safe and easily accessible, as you may need them for name changes on official documents, insurance, travel, and more.
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Thanking vendors
It's easy to forget to thank your wedding vendors, but they are the people who make your big day happen, so it's important to show your appreciation. There are several ways to thank your wedding vendors, and the way you do so is up to your discretion. Here are some ideas:
Handwritten, Personal Thank-You Cards
A handwritten, personal thank-you card for each wedding vendor is an excellent way to express your gratitude and let them know that you appreciate their hard work. These can be written in advance and distributed at the reception, or sent after the wedding. While you should make each note personalised to the vendor, here is a template you can use:
> "Dear [Name], Thank you so much for being a part of our wedding day! We loved getting to work with you to bring our dream to life. We appreciate your help in creating unforgettable moments that will last a lifetime. [Address specific moments here.] Our love and gratitude, [Your names]."
Tips
Tips are not mandatory, but they are highly encouraged. When configuring your wedding budget, consider factoring in gratuities and tips for service-based vendors. You can place the tips in envelopes with a thank-you note before the wedding day, so they can be distributed by your wedding planner or a member of the wedding party.
Gifts
If you're more of a gift-giver, a physical gift will also be appreciated by wedding vendors. These can be personalised and thoughtful. For example, if they love wine, gift them a wine subscription box. If they love to travel, consider an Airbnb gift card or a small weekend getaway. You can also give them something personalised with their initials.
Recommending to Others
Word-of-mouth is huge in the wedding industry, so one of the most thoughtful ways to thank your wedding vendors is to recommend them to others. Share with friends and family why you loved a particular vendor so much, and give them a review on all the online platforms you can find.
In-Person Thank You
A gracious, in-person thank you is another way to express your gratitude. You can also thank your vendors by supporting their business after your wedding day.
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Seating chart
A seating chart is an important part of your wedding planning. It can be a stressful task, but it will help your guests feel more comfortable and ensure the reception stays focused on you and your partner.
There are two ways to create a seating chart: electronically or by hand. Many sites offer a drag-and-drop tool for creating a digital seating chart, which makes it easy to switch up your arrangements. You can also create a seating chart by hand using poster board and sticky notes, or a large whiteboard and dry-erase markers. Before you start, you'll need to finalise your guest list, decide on the layout of your venue, and choose the shape and size of your tables.
When it comes to placing guests, start with the couple's table in the centre, then immediate family, and the wedding party. After that, you can arrange other guests by similar interests, mutual friends, and their history. Try to ensure that each guest has at least one other person they know at their table. If you have children attending your wedding, you might want to assign a table for those under twelve, located near their parents' table. You can also assign seats for children next to their parents. Avoid a singles table if possible, and instead, have a mix of both married and single guests at each table. If you have guests with special requirements, such as wheelchair access or older guests who prefer a quieter spot, make sure to accommodate them.
Once you've finalised your seating chart, you can print it out for your guests. A large poster or sign at the entrance to the reception can direct guests to their assigned tables, and you can also use place cards or escort cards to show them where to sit. There are many ways to present your seating chart, from rustic oars to elegant calligraphy, so get creative and have fun with it!
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Music and first dance songs
Music is an integral part of a wedding, and choosing the right songs for your special day is important. From the walk down the aisle to the first dance, the music you choose will set the tone for the entire celebration.
When it comes to the first dance, the song you choose is a very personal decision. It could be a romantic ballad, an upbeat and lighthearted tune, or something entirely unique. Consider the pace of the song, your ability to dance to it, and whether it holds a special meaning for both of you. If you're unsure where to start, Spotify's top five first dance songs of 2024 included "Can't Help Falling in Love" by Elvis Presley, "At Last" by Etta James, "Joy of My Life" by Chris Stapleton, "Life With You" by Kelsey Hart, and "Perfect" by Ed Sheeran.
You can also get creative with your music choices throughout the wedding. For instance, you could include acoustic or instrumental versions of your favourite songs during the pre-ceremony or as background music while guests arrive. If you have a particular theme or style in mind, you can choose songs that fit that vibe, like an alternative or rock theme.
Don't forget to discuss your music preferences and choices with your DJ or band and ensure they have all the necessary equipment. If you're having an outdoor wedding, be mindful of the sun's impact on string instruments and ensure there's a suitable shaded area for them to play.
Lastly, don't forget the small details like having a cake knife and server, a guest book with plenty of pens, and a charged phone or portable charger to capture all the memories.
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Transportation
Booking Transportation in Advance
It is recommended to book your wedding transportation early. Vehicles and staff may be limited, even in big cities, so it is important to secure your preferred transportation options by booking them in advance. Ask about the minimum number of hours for each vehicle and clarify if tipping, gas, and mileage are included in the quote to avoid surprise costs.
Type of Transportation
The type of transportation you choose will depend on your budget, the number of guests, and your personal preferences. Here are some options to consider:
- Shuttles: Shuttle buses or commuter shuttles can accommodate a larger number of guests and are a cost-effective option. They can provide transportation between the ceremony and reception venues, as well as to and from hotels or other accommodation sites.
- Limousines: Stretch limousines can add a touch of luxury to your wedding and typically accommodate 12 to 14 people. They can be a more expensive option, with rental costs ranging from $350 to $500 for three hours.
- Classic Cars: If you're looking for something elegant and timeless, classic cars can be a beautiful choice for the bridal couple's transportation.
- Party Buses: Party buses offer a fun and unique experience for you and your guests. They often have amenities like music systems and special lighting and can be rented for a few hours or for the entire day.
- Boats: If your wedding venue is near a body of water, consider arriving by boat for a grand entrance or providing boat transportation for your guests if logistics allow.
Distance and Logistics
Consider the distance between the ceremony and reception venues and whether they are easily accessible for your guests. If your wedding is in a remote location or there are limited transportation options, providing shuttle services can be a convenient and thoughtful gesture. Additionally, don't forget to arrange transportation for your after-party, especially if it is held at a venue far from public transportation or in an area where rideshares may not be readily available late at night.
Budgeting for Transportation
By planning and booking your wedding transportation in advance, you can ensure that your special day runs smoothly and that everyone arrives safely and on time.
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