Wedding Planner: Decorating Duties And More

Wedding planners can be a godsend for couples, taking care of everything from logistics to design. But what about decorations? Well, it depends. Some wedding planners may include decoration as part of their services, while others may recommend or hire a third party to handle it. Ultimately, it's up to the couple to decide if they want to entrust their wedding planner with this task or opt for a separate professional decorator or a DIY approach with the help of family and friends.

Wedding planners can decorate, but often don't have time on the day itself

Wedding planners can be a godsend for couples preparing for their big day. They can help with everything from managing finances to offering fashion advice. But does their remit include decorating the venue?

Well, it depends. Wedding planners are often extremely busy on the day of the wedding itself, ensuring that everything runs smoothly and troubleshooting any problems that arise. So, while they may be able to help with some decorative elements, they may not have time to oversee the entire venue decoration.

That being said, wedding planners usually have a wide network of contacts in the wedding industry, including vendors who provide wedding décor. They can schedule time on the wedding day for these vendors to set up the décor, or they may recommend a specific third party to provide and set up the décor. Some venues may even include décor as part of the wedding package, which the wedding planner can help to organise.

So, while wedding planners can help with decoration, it's important to discuss this with them in advance to ensure that your expectations are clear and that they have the necessary time and resources to dedicate to this aspect of the wedding.

If you want a more hands-on approach to decoration, you could consider hiring a wedding designer or a day-of coordinator. A wedding designer focuses purely on the aesthetic of the event and can help create a cohesive and stylish look. A day-of coordinator, on the other hand, is a generalist who can help with a range of tasks, including decoration. They may have a good understanding of design principles and décor items, and can ensure that your vision is executed properly.

They can recommend a third party to provide and set up décor

Wedding planners can be a huge help when it comes to decorations for your big day. They can recommend a third party to provide and set up décor, saving you time and effort in finding the right person for the job. Here are some reasons why this might be a good option:

Their Industry Connections

Wedding planners are experts in their field and often have extensive contacts in the wedding industry. They can leverage their network to find a reputable and reliable third-party decorator who suits your style and budget. This can be especially helpful if you are planning a destination wedding or getting married in an unusual space.

Saving You Time and Stress

By recommending a third-party decorator, your wedding planner can save you the time and stress of searching for and coordinating with multiple vendors. They can also ensure that the decorator's work aligns with your overall vision for the wedding, including your chosen theme and colour palette. This means you can relax and enjoy the planning process, knowing that the décor is in good hands.

Attention to Detail

Wedding planners are detail-oriented and will ensure that your chosen third-party decorator pays attention to the little things. They will confirm that the decorator has a clear understanding of your vision and will oversee their work to make sure it meets your expectations. This can include managing any last-minute changes or adjustments needed to create your dream wedding atmosphere.

Budget Management

Wedding planners can help you develop and manage your wedding budget, including advising on pricing and estimates for decorations. They can work with you to allocate the appropriate funds for décor and find a third-party decorator who fits within your budget. This financial guidance can be invaluable in ensuring you don't overspend or incur unexpected costs.

Day-of Coordination

On your wedding day, your wedding planner will be busy ensuring that everything runs smoothly. By recommending a trusted third-party decorator, they can ensure that the décor setup is in capable hands. This means you won't have to worry about managing multiple vendors or dealing with last-minute crises, allowing you to fully enjoy your special day.

Remember, it's always a good idea to have clear and honest conversations with your wedding planner and decorator about your expectations, budget, and any specific requirements. This will help ensure that your wedding day is everything you've dreamed of and more!

They can help you craft your own decorations

Wedding planners can be a great help when it comes to crafting your own wedding decorations. They can provide valuable advice and support to ensure your special day is both enjoyable and stress-free.

Firstly, wedding planners often have extensive industry contacts and a wide network of suppliers, including vendors who provide wedding décor. They can recommend specific third-party vendors who can provide and set up décor for your wedding day. This can save you time and effort in sourcing and managing these details yourself.

Additionally, wedding planners can help you brainstorm and refine your decoration ideas. They can offer suggestions and provide insight into what styles and elements will work best with your chosen venue and theme. For example, they might recommend using natural elements like leaves or flowers for place cards or table numbers, adding a unique and creative touch to your décor.

If you plan to make your own decorations, wedding planners can also assist in sourcing the necessary materials and supplies. They can guide you towards sustainable and cost-effective options, such as buying from thrift stores, yard sales, or digital resale markets. This can help you stay within your budget while still achieving the look you desire.

Furthermore, wedding planners can provide practical support on the day itself. They can oversee the setup of your DIY decorations, ensuring that everything is placed and arranged according to your vision. This leaves you free to relax and enjoy your wedding day without worrying about the logistics of décor.

Finally, wedding planners can offer valuable time management advice. They can help you create a timeline for crafting your decorations, ensuring that you have enough time to source materials, assemble your creations, and make any necessary adjustments.

By availing of these services, you can ensure that your DIY wedding decorations are not only beautiful and unique but also well-organized and seamlessly integrated into your special day.

They can put you in touch with an event stylist

Wedding planners are responsible for the logistics of your wedding, such as vendor referrals, contract negotiations, budget management, and day-of execution. Some wedding planners also provide design or styling services, in which case they would be considered a full-service planner.

If you are looking for creative direction and aesthetic implementation, you may want to consider hiring an event stylist or wedding designer in addition to your wedding planner. A wedding designer's role is purely aesthetic and involves creating a cohesive and appealing look that conveys the wedding theme and your vision.

A wedding planner can put you in touch with an event stylist or recommend one as part of their vendor referrals service. They can connect you with professionals who have the expertise to create a cohesive aesthetic and bring your vision to life.

For example, Event Stylist and Co. is a team of passionate event planners and creative thinkers who offer styling assistance as part of their services. They work closely with their clients to put their visions to paper and watch them come to life.

By engaging an event stylist through your wedding planner, you can benefit from their industry connections and ensure that your wedding design is in capable hands. This can save you time and stress, allowing you to relax and enjoy the wedding planning process.

They can manage the placement of limited decorative pieces

Wedding planners can be a great help when it comes to decorating your venue. They can manage the placement of limited decorative pieces, such as:

• Guest books
• Escort cards
• Favours
• Unity ceremony elements
• Menus
• Programs

These items can be easily managed by a wedding planner while they orchestrate the rest of the setup, answer questions, and manage any last-minute issues that may arise.

In addition to these, wedding planners can also help with the following:

• Creating detailed timelines and floor plans
• Managing the rehearsal
• Overseeing everything on the wedding day, including vendors and timelines
• Providing vendor referrals and negotiating contracts
• Tracking deposits and payments
• Attending site tours and menu tastings
• Brainstorming style ideas and coordinating design details
• Coordinating hotel room blocks and transportation

Overall, a wedding planner can be a valuable asset in managing the placement of decorative pieces and ensuring that your wedding day runs smoothly.

Frequently asked questions