Franklin Dean
Planning a wedding can be a stressful experience, and deciding whether to postpone your wedding can be a difficult decision. There are many reasons why a couple may choose to postpone their wedding, including family stress, health issues, and work or school-related issues. The COVID-19 pandemic has also forced many couples to reconsider their wedding plans, with some opting to postpone their weddings until 2021 or later. If you are considering postponing your July wedding, it is important to communicate with your partner, family, and friends, as well as your venue and suppliers, to determine the best course of action.
| Characteristics | Values |
|---|---|
| CDC Recommendations | CDC has recommended the cancellation of weddings in the United States until mid-May 2020 |
| State Recommendations | Some states, such as Virginia, have shelter-in-place orders in effect until mid-June 2020 |
| Wedding Planner Recommendations | Wedding planners recommend discussing the impact of COVID-19 on guests' travel and safety |
| Wedding Postponement | Wedding postponement is a difficult decision and should be communicated to the venue and suppliers as soon as possible |
| Wedding Postponement Process | Create a spreadsheet to track suppliers' responses, new contracts, and revised payment terms |
| Wedding Postponement Benefits | Postponing can relieve stress and provide more time for wedding planning |
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What You'll Learn
- Discuss with family and friends about COVID-19's impact on their travel and safety
- Contact your venue and suppliers to check availability and postponement implications
- Inform your guests about the postponement as soon as possible
- Keep track of paperwork and communication with suppliers
- Consider the financial implications of postponement, including deposits and fees
Discuss with family and friends about COVID-19's impact on their travel and safety
If you have a wedding planned for July, it is important to discuss with your family and friends the impact of COVID-19 on their travel and safety. This will help you make an informed decision about whether to postpone your wedding or not.
COVID-19 has had a significant impact on travel and safety worldwide. Many countries implemented restrictions on movement and gatherings to curb the spread of the virus. While these restrictions are gradually being lifted in some places, they may still be in effect in others. It is crucial to stay updated with the latest guidelines and restrictions in your wedding location and the areas your guests will be travelling from.
Discuss with your family and friends their comfort levels and concerns regarding travel and safety. Some guests may have underlying health conditions or be immunocompromised, making them more vulnerable to COVID-19. Others may have elderly or vulnerable family members they care for, impacting their ability to travel. It is important to respect their decisions and provide support and understanding.
Additionally, consider the mode of transportation your guests will be using. Air travel, for example, has been affected by COVID-19, with airlines implementing new safety measures and guidelines. While commercial air travel has become safer over the years, with a low risk of fatality, the pandemic has added a layer of complexity. There have been studies estimating COVID-19-linked deaths on airplanes, and it is essential to weigh these risks when discussing travel with your guests.
Finally, be mindful of the impact of COVID-19 on your guests' mental health and financial situation. The pandemic has caused economic hardship for many, and travelling may pose a financial burden. Additionally, the stress and anxiety associated with the pandemic may affect your guests' well-being. It is important to be sensitive to these concerns and involve your family and friends in the decision-making process regarding your wedding plans.
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Contact your venue and suppliers to check availability and postponement implications
If you've decided to postpone your July wedding, the next step is to contact your venue and suppliers to check availability and postponement implications.
First, talk to your venue and ask for available dates. Discuss the postponement implications and be sure to confirm any new agreements in writing. You may also want to ask about their policy on postponements due to COVID-19, as this may impact any financial implications.
Next, reach out to your suppliers to check their availability for your new date. It is recommended to use group emails for this, as they are an effective and efficient way to communicate. You can expect a range of responses from your suppliers, with some confirming postponements verbally, in writing, or with new contracts and revised payment terms. It can be hard to stay on top of all the emails, so consider creating a spreadsheet to keep track of all your suppliers, their responses, and any actions that need to be taken.
Remember that your suppliers are mostly small businesses, and a second season of postponements may mean financial hardship for them. If your suppliers have been supportive and helped you get to your new date, consider supporting them in return.
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Inform your guests about the postponement as soon as possible
If you have decided to postpone your July wedding, it is important to inform your guests about the postponement as soon as possible. This will allow them to make any necessary changes to their plans and ensure they are available on the new wedding date. Here are some steps you can take to inform your guests about the postponement:
- Communicate the decision promptly: It is essential to share the news of the postponement with your guests right away. You can do this by sending out a quick email or text message to let them know about the change of plans. This initial message can be followed up with more detailed information later.
- Provide clear and concise information: When informing your guests about the postponement, be clear and concise. Let them know the new date, time, and location of the wedding, if available. Explain the reasons for the postponement and emphasize that their presence at the rescheduled event is important to you.
- Utilize various communication channels: Use multiple methods to reach your guests, such as phone calls, emails, or social media messages. This ensures that everyone receives the news promptly and allows them to ask questions or express their concerns.
- Offer alternative arrangements: If possible, provide alternative options for guests who may have already made travel plans or taken time off work for the original wedding date. This could include suggesting local attractions or activities they can enjoy during their planned time off or offering to cover any costs incurred due to the change of plans.
- Update your wedding website: If you have a wedding website, use it as a central hub for information regarding the postponement. Post a clear and visible notice on the homepage, updating guests about the change of plans. Include a FAQ section that addresses common questions and provides additional details about the postponement.
- Reach out personally to close friends and family: While a general announcement is necessary, consider taking the time to contact your closest friends and family members personally. This can be through a phone call, video call, or a more detailed email. They will likely appreciate the personal touch, and it gives them an opportunity to offer their support during this time.
Remember, your guests will understand the challenges and uncertainties that may have led to your decision to postpone the wedding. By keeping them informed and involved, you can ensure that they continue to share in your excitement and anticipation for the rescheduled celebration.
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Keep track of paperwork and communication with suppliers
If your wedding is planned for July, it is recommended that you discuss with your family and closest friends the effects of COVID-19 on them and the safety of your wedding. The CDC has officially recommended the cancellation of weddings in the United States until mid-May, while some states have shelter-in-place orders in effect until mid-June. Therefore, it is important to keep up to date with the latest orders in your wedding location.
If you decide to postpone your wedding, it is crucial to keep track of the paperwork and communication with your suppliers. Here are some tips to help you stay organised:
Keep a Record of All Communication
Create a spreadsheet or use a wedding planning tool like Touch Stay to keep track of all communication with your suppliers. Include the supplier's name, contact information, and the dates and content of any emails, phone calls, or verbal discussions. This will help you stay organised and ensure you have a record of any agreements or changes made.
Confirm Details in Writing
When discussing postponement with your suppliers, request that all details, including new dates, payment schedules, and any other relevant information, be confirmed in writing. This will help to avoid any misunderstandings or confusion down the line.
Stay Organised with Spreadsheets
In addition to tracking communication, use spreadsheets to keep track of your budget, guest list, and other wedding-related information. This will help you make informed decisions and adjust your plans as needed.
Express Gratitude
If your suppliers have been understanding and supportive during this challenging time, consider expressing your gratitude. A simple thank-you note or gesture of appreciation can go a long way, especially for small businesses and individuals in the wedding industry who may be facing difficulties due to the pandemic.
Be Proactive and Communicate Early
The sooner you communicate your postponement, the better. This will allow you to secure a new date that works for you and your suppliers and give you time to inform your guests and your team of the changes.
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Consider the financial implications of postponement, including deposits and fees
If you have decided to postpone your July wedding, you must consider the financial implications of doing so. It is important to keep track of all the emails and paperwork regarding your wedding suppliers. It is recommended to create a spreadsheet with a list of all the suppliers and columns for status updates to stay on top of everything. This will help you keep track of who has/hasn't responded, what paperwork has been received, and what still needs to be done.
You should also consider the possibility of losing deposits and incurring additional fees. If you have already paid deposits to secure your wedding date, these may not be refundable. Additionally, there may be fees associated with changing the date or cancelling services. It is important to review your contracts and discuss any potential fees with your suppliers.
Furthermore, if you have already sent out invitations and save-the-dates, you may need to incur additional costs for new stationery. You may also need to consider the cost of storing any non-perishable items that you have already purchased or deciding whether to purchase certain items again, such as flowers or food, to ensure they are fresh for the new date.
Postponing a wedding can have significant financial implications, and it is important to be prepared for these costs. It is recommended to discuss options and alternatives with your suppliers and be transparent about your situation. They may be able to offer suggestions or alternatives to help reduce the financial burden.
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Frequently asked questions
This is a personal decision that depends on a variety of factors. If you are slated to marry in July, it is recommended that you discuss with your family and closest friends the effects of COVID-19 on them and the safety of the wedding. If you decide to postpone, it is important to remember that you have options, and your wedding team will be there to guide you through the process.
After confirming a new date, it is important to communicate with your venue and suppliers about the postponement and ask about any postponement implications. It is also helpful to create a spreadsheet to keep track of all the emails and responses from various suppliers.
The sooner you make a decision, the better. This will allow you to ensure a 2020 date that fits and give you time to communicate the new date to your guests and team.
It is important to be understanding and flexible with your suppliers, as they may be facing financial uncertainty due to postponements and cancellations. It is also helpful to consider the impact of postponement on your guests, especially those who are travelling.
