Bringing Alcohol To A Wedding: Is It Allowed?

Bringing your own alcohol to a wedding can be a great way to save money, but it's important to consider the logistics and legal requirements. Some venues may not allow outside alcohol, while others may charge a corking fee or require proof of insurance. It's also important to ensure you have enough drinks for your guests, with the recommended mix being 50% liquor, 25% beer, and 25% wine. Hiring a bartender can help with serving and ensure drinks are poured correctly, but it is an additional expense to consider. Planning to bring your own alcohol to a wedding requires careful consideration of local laws, venue restrictions, and the amount of drinks needed to keep the party going.

Hiring a bartender vs. self-service

There are several factors to consider when deciding between hiring a bartender and setting up a self-service bar for your wedding. Here are some advantages and disadvantages of both options:

Hiring a Bartender

Hiring a professional bartender can come with several benefits. Firstly, it ensures that drinks are mixed and served correctly, and they can contribute to the energy of the event with their personality and expertise. They can also help to prevent underage drinking and monitor guests' alcohol consumption to avoid over-serving. Additionally, some venues may require you to have a certified bartender due to liability concerns. Hiring a bartender with experience in weddings specifically is advantageous as they will be familiar with the flow of the event and can ensure drinks are prepared and served efficiently. It is recommended to hire one bartender for every 35 to 50 guests to avoid long lines at the bar.

However, hiring a bartender can be more costly, especially if you choose a mixologist who creates unique cocktails and uses fresh ingredients. The cost will depend on factors such as the number of guests, the number of hours they'll be working, the type of drinks served, and whether the bartender provides additional services such as glassware or alcohol.

Self-Service Bar

Setting up a self-service bar can be a great way to save money, especially if you are on a tight budget. It allows you to stock a variety of drinks that cater to different tastes, and you have the freedom to choose the exact types and brands of alcohol served. This option may be suitable for small, intimate weddings where guests are comfortable serving themselves.

However, self-service bars come with several risks and potential drawbacks. There is a possibility of underage drinking, and it can be challenging to monitor alcohol consumption to prevent guests from over-serving themselves. Self-service can also lead to waste as guests may over-pour or leave partially consumed drinks unattended. Additionally, some venues may not allow self-service due to liability concerns, and you may still need to hire someone with a liquor license to serve the alcohol.

Both options have their advantages and disadvantages. Hiring a bartender can provide a more professional and controlled service, ensuring the safety and smooth flow of your event, but it may be more costly. On the other hand, a self-service bar can be a cost-effective option that offers more flexibility in drink choices, but it may come with increased risks and potential liability concerns. Ultimately, the decision should be based on your specific needs, budget, and the requirements of your venue.

Choosing the right venue

When it comes to choosing a wedding venue that allows you to bring your own alcohol, there are a few things to keep in mind. Firstly, it's important to understand that not all venues will allow this, so it's crucial to do your research. Here are some tips to help you choose the right venue:

• Consider non-traditional venues: Venues such as museums, historic buildings, or boathouses are more likely to allow you to bring your own alcohol. These venues typically don't have their own bars, so you have more flexibility in supplying your own drinks.
• Check the venue rules: Before finalising anything, carefully read through the venue's rules and regulations regarding alcohol. Some venues may require that a certified bartender serves the drinks, while others may have additional requirements, such as police details or liability insurance. Understanding these requirements upfront will help you make an informed decision.
• Hire a bartender: Whether the venue requires it or not, consider hiring a licensed bartender to serve drinks at your wedding. This can help with liability and ensure that your guests are served responsibly. Bartenders can also help you calculate how much alcohol you'll need and ensure drinks are prepared correctly.
• Catering services: Some catering companies offer bartending services or can provide recommendations. If you're hiring a caterer, ask about their policies regarding alcohol. They may have relationships with specific venues or alcohol suppliers that can benefit you.
• BYOB venues: If you want complete freedom to bring your own alcohol, consider venues that allow a "bring your own beverage" (BYOB) policy. These venues typically don't restrict you from supplying your own drinks but always check beforehand to avoid surprises.
• Research and reviews: Take the time to research and read reviews of potential venues. Look for venues that have experience with couples bringing their own alcohol, and don't hesitate to reach out to other couples for their insights and recommendations.
• Cost comparison: Bringing your own alcohol can save you money, but don't forget to factor in additional costs such as bartending services, mixers, garnishes, and glassware. Compare the total cost with the prices offered by venues that include alcohol to ensure you're getting a good deal.
• Location and convenience: While bringing your own alcohol can be a fun and cost-effective option, consider the location of your venue. If you're getting married out of town, think about the logistics of buying and transporting the alcohol to the venue. Convenience may become a more important factor in your venue selection.
• Flexibility and options: Look for venues that offer flexibility and options regarding alcohol. Some venues may have relationships with specific alcohol suppliers or allow you to return unopened bottles. Others may provide packages where you can bring your own alcohol while they supply the mixers and garnishes.
• Guest experience: Finally, always consider the experience you want to create for your guests. Ensure that your venue has enough space for a bar setup and that your guests won't have to wait too long to be served. A smooth and enjoyable bar experience will leave a positive impression on your guests.

Remember, choosing the right venue involves careful consideration of your priorities, budget, and the overall experience you want for your wedding day. Take the time to research, ask questions, and don't be afraid to negotiate to create your dream wedding.

Buying your own alcohol vs. using a caterer

When it comes to providing alcohol at your wedding, you have a few options. You could either opt for a caterer to provide and serve the alcohol, or you could buy and supply your own alcohol. There are pros and cons to each approach, and the right choice for you will depend on your specific needs and preferences. Here is a detailed breakdown to help you decide:

Buying Your Own Alcohol:

Pros:

• Cost savings: Buying your own alcohol can be significantly cheaper, especially if you have a large guest list. You can shop around for the best prices and take advantage of discounts or bulk purchasing.
• Control over selection: When you buy your own alcohol, you have complete control over the selection. This is ideal if you want to offer specific drinks, such as signature cocktails, craft beers, or unique wines.
• Flexibility: You can choose exactly how much alcohol to purchase, and you may be able to return any unopened bottles afterward. This flexibility ensures you don't run out during the event and allows you to stock up on your guests' preferred drinks.
• Personal touch: Selecting the alcohol yourself adds a personal touch to your wedding. Your guests will appreciate the effort you put into curating a bar that reflects their tastes.

Cons:

• Logistics: Buying your own alcohol requires careful planning and coordination. You'll need to calculate how much alcohol to buy, source it, and arrange for delivery or transportation to the venue.
• Additional costs: In addition to the alcohol, you may need to purchase mixers, garnishes, and ice. You may also need to hire a bartender and obtain liability insurance. These additional costs can add up quickly.
• Cleanup and leftovers: At the end of the night, you'll be responsible for dealing with any leftover alcohol. This includes packing it up and either storing it or finding a way to return it.

Using a Caterer:

Pros:

• Convenience: Using a caterer is incredibly convenient. They will handle everything related to the bar, from supplying the alcohol to setting up and serving drinks. This saves you time and stress during the planning process and on the day of your wedding.
• Experience: Caterers have experience in managing bars at weddings. They can help you select the right drinks, ensure you have enough stock, and handle any issues that may arise during the event.
• Insurance and licensing: Reputable caterers will have the necessary insurance and liquor licenses, so you don't have to worry about liability. They will also be familiar with local alcohol regulations and ensure your event complies with the law.
• Additional services: Caterers often provide other services beyond just supplying alcohol. They may offer bartending services, provide glassware, and even create signature cocktails for your event.

Cons:

• Cost: Using a caterer can be more expensive, especially if you choose an open bar option. You may be charged per drink, per bottle, or a flat amount per person, which can add up quickly.
• Limited selection: When using a caterer, you may have a more limited selection of drinks to choose from. They may have set packages or specific drink options, which might not align perfectly with your preferences or your guests' tastes.
• Less flexibility: With a caterer, you may have less flexibility in terms of customizing your bar. They may have certain requirements or restrictions on what types of alcohol they serve and how it is served.

Ultimately, the decision to buy your own alcohol or use a caterer depends on your budget, the level of convenience you desire, and how customized you want your wedding bar to be. Both options have their advantages and disadvantages, so be sure to consider your priorities and make the choice that best suits your unique wedding.

Calculating how much alcohol to buy

When it comes to bringing your own alcohol to a wedding, there are a few things to consider. Firstly, check with your venue, as some full-service event spaces supply alcohol as part of the vendor contract. Other venues may allow you to bring your own drinks but may charge a corking fee, so it's important to clarify this beforehand. It's also a good idea to consult your caterer, as they may have specific requirements or preferences regarding alcohol service.

Now, let's get into the details of calculating how much alcohol to buy for your wedding. Here are some key factors to consider:

Guest Count:

The number of guests you're expecting will directly impact the amount of alcohol you need. Consider the number of adults and drinkers versus non-drinkers.

Duration of Reception:

How long your reception lasts will affect how many drinks are consumed. The rule of thumb is to assume each guest will consume one drink per hour or about five drinks throughout the evening.

Drinking Habits of Guests:

Consider whether your guests are light, average, or heavy drinkers. This will help you determine the overall quantity and the ratio of different types of alcohol.

Champagne Toast:

If you plan on having a champagne toast, you'll need to account for that in your calculations. Typically, one bottle of champagne contains six drinks.

Signature Cocktails:

If you're offering signature cocktails, you'll need to ensure you have the necessary ingredients and adjust your shopping list accordingly.

Type of Alcohol:

The recommended mix for a wedding is 50% liquor, 25% beer, and 25% wine. However, this can vary depending on your guests' preferences and the style of your wedding. For example, a backyard BBQ wedding may lean more towards beer, while an elegant cocktail reception may feature more spirit-forward options.

Season and Climate:

The time of year and climate can also impact your alcohol choices and quantities. For example, a summer wedding or one in a warmer climate may require more white wine, beer, and refreshing cocktails.

Venue Requirements:

If your venue allows you to bring your own alcohol, ask about any corkage fees or other charges that may apply. This will help you accurately calculate your total alcohol budget.

For 100 guests:

• Champagne (750 ml): 17 bottles
• Red Wine (750 ml): 10 bottles
• White Wine (750 ml): 10 bottles
• Spirits (1 liter): 11 bottles
• Beer: 100 cans or bottles

For 150 guests:

• Champagne (750 ml): 25 bottles
• Red Wine (750 ml): 15 bottles
• White Wine (750 ml): 15 bottles
• Spirits (1 liter): 16 bottles
• Beer: 150 cans or bottles

For 200 guests:

• Champagne (750 ml): 33 bottles
• Red Wine (750 ml): 20 bottles
• White Wine (750 ml): 20 bottles
• Spirits (1 liter): 21 bottles
• Beer: 200 cans or bottles

Remember, these are just estimates, and you should adjust them based on your specific guest count and their drinking preferences. It's always better to have a little extra than to run out, so consider erring on the side of caution.

Getting insurance and a liquor license

Before you start stocking up on liquor, it's important to look into liquor laws and insurance. Liquor laws vary by state/province and venue, so it's crucial to understand the regulations in your area. Some locations may prohibit a BYOB policy, while others may allow it if the venue has a proper liquor license.

Even if not required by law, it is highly recommended to obtain liability insurance when bringing your own alcohol to a wedding. This will protect you and everyone involved in the event of accidents or alcohol-related incidents. Some vendors may even require this if you're providing the alcohol.

The cost of liquor liability insurance for a wedding typically ranges from $100 to $500, depending on the extent of coverage and specific requirements. This insurance is designed to protect individuals or businesses when alcohol is consumed on their property or at their events. It covers legal and medical costs, property damage expenses, and financial protection from alcohol-related claims.

If you're serving alcohol at your wedding, it's also a good idea to hire an experienced bartender who can help prevent over-serving and reduce the risk of alcohol-fueled incidents. Some venues may require a certified bartender to serve the drinks.

Additionally, consider the amount and type of alcohol you'll need. A standard guideline is 50% wine, 20% beer, and 30% liquor. For a four-hour reception with 100 guests, you'll need approximately 200 servings of wine, 80 servings of beer, and 120 servings of liquor.

Remember to also factor in mixers and garnishes, such as soda, tonic water, juice, club soda, lemons, limes, and ice.

By planning ahead and taking the necessary precautions, you can ensure that your wedding is not only memorable but also safe and enjoyable for everyone involved.

Frequently asked questions