Destination Dilemma: Where To Wed?

Choosing a wedding venue is one of the most important decisions a couple will make, affecting almost every other decision in the wedding process. There are many factors to consider when deciding on a venue, including the couple's budget, the number of guests, the desired level of formality or intimacy, and the importance of convenience for out-of-town guests. Some couples may opt for a destination wedding to create a small, intimate celebration, while others may prefer a more traditional setting near their hometown or current residence. It is essential to start the venue search early, as popular venues can be booked up to a year or more in advance. The venue's style, capacity, and package inclusions are also crucial factors in the decision-making process.

Destination wedding pros and cons

Choosing a wedding venue can be a difficult decision, especially if you're torn between multiple locations. If you're considering a destination wedding, it's important to weigh the pros and cons before making your choice. Here are some points to consider:

Pros of Destination Weddings:

• Epic Views and Photos: Destination weddings offer the opportunity to exchange vows against a stunning backdrop, whether it's a tropical beach, a historic chateau, or a snowy mountain getaway. These locations can make for breathtaking wedding photos that you'll cherish forever.
• Intimate and Immersive: While destination weddings can vary in size, they tend to be more intimate affairs. This allows for a more immersive experience, giving your guests a chance to get to know each other better.
• Potential Cost Savings: Depending on the location and vendors, destination weddings can sometimes be more cost-effective. Local vendors in certain areas may offer in-season options at a lower price, giving you more value for your money.
• A Built-in Vacation: A destination wedding doubles as a vacation for you and your guests. It's a chance to explore a new place or revisit a beloved location, creating unique memories with your loved ones.
• Flexibility and Adventure: Destination weddings allow you to choose a setting that may not be possible near your hometown. They add an element of adventure and excitement to your special day, making it an unforgettable experience for you and your guests.

Cons of Destination Weddings:

• Legal Complications: Ensuring the legality of your marriage in a foreign country can be tricky. It's important to research the marriage license requirements and local laws to avoid any issues.
• Cost-Prohibitive for Guests: While a destination wedding may be more affordable for the couple, it can be expensive for guests to attend. Travel costs, including airfare and accommodations, can add up quickly, and some guests may not be able to afford it.
• Language Barriers: Planning a wedding in a country with a different language can present challenges. You may need to hire an interpreter or a local wedding planner to help navigate the planning process and communicate with vendors.
• Fewer Guests May Attend: Destination weddings may result in a lower guest count as not everyone can take time off work or afford the travel expenses. If having all your loved ones in attendance is important to you, this could be a significant drawback.
• Planning Complexities: Planning a wedding from a distance can be stressful, especially if you're unable to visit the location beforehand. You may need to rely on virtual consultations and hire a local wedding coordinator to ensure everything runs smoothly.

Ultimately, the decision to have a destination wedding depends on your personal preferences, budget, and the experience you want to create for yourself and your guests.

Weighing up the costs

The cost of a wedding venue can vary significantly depending on factors such as location, package inclusions, and guest count. Here are some financial considerations to help you weigh up the costs when deciding where to have your wedding:

• Budget allocation: The average couple allocates around 10-15% of their total wedding budget to the venue, but this can go up to 20% or more if the venue includes catering, drinks, and staffing. If you have a set budget, consider how much you can allocate to the venue and whether you prefer an all-inclusive package or a more basic venue where you can source external vendors.
• Package inclusions: Some venues offer all-inclusive packages with catering, drinks, and other services included, while others provide only the space. Full-service venues tend to be more expensive upfront but can save you from managing multiple vendors. Consider which services you want included and the overall convenience and cost of these options.
• Guest count: The size of your guest list can impact the cost of the venue, as some venues charge per plate for catering. A larger guest count may also require a larger venue, which can be more expensive. On the other hand, a smaller, more intimate wedding may allow you to choose from a wider range of venues, including unique or non-traditional spaces.
• Travel and accommodation: If your wedding is in a remote location or requires guests to travel, consider the additional costs for transportation and accommodation. You may also want to look for venues near hotels or with on-site accommodation options. These additional costs can add up, especially for destination weddings.
• Hidden costs: Be mindful of hidden or unexpected costs associated with venues. For example, some venues charge extra for a PA system, rain plans, or shuttle services. In-house caterers may charge by the hour, and there could be labour fees for resetting the room between the ceremony and reception. Ask venues for a detailed breakdown of costs to avoid any surprises.
• Vendor availability: The availability of your desired venue and vendors can impact your decision. Popular venues and vendors may be booked up to a year or more in advance, especially during peak wedding season. If you have a specific venue in mind, you may need to be flexible with your wedding date to secure it.

Choosing a venue that fits your vision

The venue is one of the most important decisions in the wedding planning process, as it will affect almost every other decision. It is also one of the first wedding planning moves a couple will make, and it is a choice that should be made early on, as great venues can get booked up 12 to 18 months in advance.

The venue should "mesh with your vision". For instance, if you are planning a modern wedding, look at art galleries, well-designed restaurants, or warehouse spaces. A wedding incorporating more natural elements works well with outdoor venues such as parks, backyards, and ranches. If you are going for a rustic theme, an outdoor garden or a winery with panoramic views might be a good fit. Bohemian brides often choose wide-open spaces and build a venue from scratch with string lights.

If you are particular about the venue, it is better to start looking sooner rather than later. If you have a specific venue in mind, this may impact your wedding date.

There are a few other things to consider when choosing a venue. Firstly, the location. If you and your partner grew up in different places, you might need to weigh up the pros and cons of each spot. You could also choose a destination wedding, which is often chosen by couples who want a small, intimate celebration. However, it is important to consider how many out-of-town guests each prospective location would create, and to factor in the costs of travel and accommodation.

Secondly, the guest list. Knowing how many people you plan to invite will help you choose a venue that is the right size.

Thirdly, the budget. The average couple allocates around 10 to 15% of their budget to the venue, but this could be up to 20% or more if the venue includes catering, a bar, and staffing.

Finally, it is important to consider what is included in the venue package. Some venues provide tables, chairs, and linens, while others allow you to bring in your own vendors and décor. It is important to price everything out and compare the costs.

The practicalities of two venues

If you're torn between two venues, it's important to weigh up the pros and cons of each and consider the practical implications of your decision. Here are some factors to keep in mind when deciding between two venues:

• Location and accessibility: Consider the distance between the two venues and the ease of travel for your guests. Opt for venues that are easily accessible and convenient for your guests to get to, especially if they are older or have mobility issues. Take into account any potential hazards, such as a dangerous road, that might impact your guests' safety. If the venues are far apart, you may need to organise transportation for your guests to ensure a smooth transition between locations.
• Capacity and space: Ensure that each venue can comfortably accommodate your expected guest list. Check if there is ample space for seating, dancing, and other activities you have planned. It's important to avoid a venue that is too cramped, as well as one that is overly spacious, as it may fail to create an intimate atmosphere.
• Amenities and inclusiveness: Evaluate what each venue includes in their package. Some venues offer all-inclusive packages with catering, bar services, and wedding planning assistance, while others provide more flexibility by allowing you to bring in external vendors. Consider your priorities and budget when deciding which type of package suits you best.
• Indoor and outdoor options: Assess the venues' indoor and outdoor spaces, especially if you're concerned about the possibility of rain or other adverse weather conditions. Opt for a venue with a suitable backup plan to ensure the comfort and enjoyment of your guests, regardless of the weather.
• Aesthetics and personalisation: While the aesthetics of a venue are important, don't get too caught up in the visuals. Consider how well the venue aligns with your vision and theme. A venue with stunning views may not require as much decoration, but it's more important to choose a space that truly reflects your style and personalities.
• Cost and budget: Finally, consider the cost implications of each venue. Factor in not only the rental cost but also any additional fees, such as those for a PA system or rain package. Compare the prices of external vendors if you need to bring in your own caterers, decorators, or planners. Keep in mind that a more expensive venue may save you money in the long run if it includes many essential services.

Remember, while the decision between two venues can be challenging, focusing on the practical aspects will help you make an informed choice that suits your needs and priorities.

The importance of a wedding planner

Choosing a wedding venue can be a difficult and costly decision. It can be challenging to decide between the bride or groom's hometown, the city where the couple resides, or a faraway destination. A wedding planner can help you navigate these options and ensure that your wedding day is a memorable and enjoyable experience. Here are some reasons why hiring a wedding planner is essential:

Connections and Expertise:

Wedding planners have a wide range of connections to vendors and other professionals in the wedding industry. They can provide trusted recommendations and assist with bookings, saving you time and money. Planners are also familiar with the capabilities and quirks of different venues, helping you find the perfect location that aligns with your vision and budget.

Stress Relief and Time Management:

Planning a wedding is a complex and time-consuming task. A wedding planner can take this burden off your shoulders, allowing you to be fully present and enjoy your special day. They create and manage timelines, coordinate vendors, and handle any obstacles or last-minute changes, ensuring a smooth and stress-free experience.

Problem-Solving and Guidance:

Wedding planners are skilled problem solvers who can anticipate and prevent issues. They provide honest advice and guidance, supporting you through the entire process. Planners also act as mediators, helping you navigate difficult decisions and say "no" to vendors or family members without creating tension.

Attention to Detail:

From creating a comprehensive timeline to managing deliveries and floor plans, wedding planners pay attention to the smallest details. They ensure that your vision is executed flawlessly, allowing you to savour every moment of your wedding day without worrying about logistics.

Guest Experience:

A wedding planner will ensure that your guests are well taken care of. They consider the needs of all guests, from entertainment for children to comfortable seating for elderly attendees. Planners also assist with guest logistics, such as recommending nearby accommodations for out-of-town guests, making their experience comfortable and enjoyable.

Hiring a wedding planner is an invaluable investment. They bring expertise, connections, and peace of mind to the wedding planning process, allowing you to focus on celebrating your love and creating lasting memories.

Frequently asked questions