Reserve A Park For Your Wedding Day

Planning a wedding in a park? It's a great option for couples who love the outdoors and want a natural setting for their big day. Whether you're after a country meadow, a lakeside view, or a historic building, there's a park out there that can provide the perfect backdrop. But what are the practical considerations? Well, you'll need to check with the park that they host weddings and find out about any regulations and reservation requirements. You'll likely need a permit, and there may be a small location fee. It's also important to visit the site in advance to check for things like pedestrian traffic, parking, and restroom facilities, and to ensure there are no overlapping events. And don't forget to consider a Plan B in case of bad weather!

Reserving a park for a wedding: costs and permits

Reserving a park for a wedding can be a beautiful and affordable option, but it's important to consider the costs and permits involved. Here are some key things to keep in mind:

Costs:

Most permits and location fees for park weddings are relatively affordable, and some parks may even offer free venues. However, it's important to note that costs can vary depending on the location and specific requirements. For example, national parks typically charge between $50 and $200, while state, city, and town parks have their own varying fee structures. It's always a good idea to contact the park's administrative office to inquire about specific fees.

Permits:

In most cases, you will need to obtain a permit from your local parks department to hold a wedding in a park. This permit will outline the regulations and restrictions for your event, including whether you can bring in chairs, toilets, and music equipment. It's important to read the fine print of the permit carefully, as there may be additional stipulations, such as cleanup requirements or restrictions on decorations.

Additional Considerations:

When planning a park wedding, it's crucial to consider potential challenges such as inclement weather, insects, and disruptive events like concerts or sports games. It's also important to visit the park multiple times during the same season and time of day as your planned wedding to get a sense of pedestrian traffic, sun positioning, and other factors that may impact your event.

Additionally, it's a good idea to have a backup plan in case of unexpected issues. This could include securing a permit for a nearby gazebo or band shell, renting a tent, or arranging an alternative indoor venue.

By carefully considering the costs, permits, and potential challenges, you can ensure that your park wedding is a memorable and enjoyable experience for everyone involved.

Finding the right location

The first step in planning a wedding in a public park is to find the right location. Consider the type of setting you want, whether it be a country meadow, a garden, a beach, or a wooded area. Also, think about the size of your wedding and whether the park can accommodate your guest list.

Once you've narrowed down the type of location and the size you need, start researching parks in your desired area. Look for parks that offer wedding packages or permits. Many parks have websites or brochures that showcase their wedding venues, making it easy to browse and compare different options.

When you've found a few potential locations, visit them in person to get a feel for the space and the surrounding area. Take note of the scenery, the atmosphere, and any amenities the park offers. Consider the accessibility of the park for you and your guests, and whether there is ample parking and restroom facilities.

Before finalising your decision, be sure to check the park's regulations and restrictions. Some parks may have rules regarding noise levels, decorations, or the use of chairs and other rental items. Understanding these rules will help you make an informed decision and avoid any surprises on your big day.

Finally, don't hesitate to reach out to the park's administrative office or special events coordinator to ask questions and gather more information. They can provide valuable insight into the wedding options available and help you determine if the park is the right fit for your special day.

Preparing for bad weather

So, you're getting married in a park—congratulations! Now, it's time to start planning. One of the most important things to consider is the weather. While we all hope for sunshine on our wedding day, the reality is that it might not always play ball. So, what can you do to prepare for bad weather on your big day?

Firstly, always have a Plan B. This might involve putting up a tent or moving the celebration indoors. Make sure you're comfortable and happy with your backup plan, and that your photographer has an alternative location in mind for portraits. It's also a good idea to provide your guests with a couple of different routes to the venue in case of road closures.

Next, think about how you can accessorize to make the most of the weather. Purchase cute umbrellas, rain boots, or cosy accessories that match your colour scheme. You can also provide guests with comfort items like pashminas, hot cocoa, fans, or cold beverages.

When it comes to your outfit, consider the weather forecast and choose something that will keep you comfortable. If it's going to be cold, opt for layers, raincoats, and hiking boots. For extreme heat, stay hydrated and bring a battery-powered fan.

Finally, don't forget to prepare your guests. Let them know about the outdoor setting in advance so they can dress appropriately and bring any necessary substitutions or extra layers.

Remember, even if the weather doesn't go your way, a little flexibility, humour, and a positive attitude will ensure you still have a magical and memorable day.

Dealing with power and sound

Power Options:

• Check with the park: Inquire about power availability at your chosen park location. Some parks may have electrical sources, while others may not have any power options. Understanding what the park offers is crucial for planning.
• Generator rental: If the park doesn't have power, consider renting a generator to provide electricity for your event. This can be especially useful if you require power for sound equipment, lighting, or other electrical needs.
• Battery-powered equipment: Opt for battery-powered alternatives for items such as speakers and lighting. This eliminates the need for a constant power source and provides more flexibility in equipment placement.

Sound Considerations:

• Permits and regulations: Ensure you obtain the necessary permits for amplified sound. Check with the park administration to understand any noise restrictions, decibel limits, or time constraints for music and amplification.
• Sound system alternatives: Depending on the size of your wedding and the park's regulations, you may opt for a small Bluetooth speaker or a battery-powered iPod speaker system. For larger events, consider a sound system powered by a car battery and an inverter.
• Acoustic environment: Assess the acoustic environment of the park. Natural features like trees, fences, and topography can impact sound propagation. Consider conducting a sound check to ensure optimal sound quality and coverage for your event.
• Microphones: Determine whether you need microphones for the officiant and other speakers. Ensure these are compatible with your sound system and consider the impact on overall sound levels.
• Music options: Live music, such as a solo musician or a quartet, can be a beautiful addition to your wedding. Alternatively, you may opt for recorded music played through your chosen sound system.
• Noise impact: Be mindful of the impact of noise on nearby residents, especially if your wedding continues into the evening. Consider the use of noise limiters to monitor and control sound levels, maintaining a positive relationship with the local community.

Rules and regulations

Permits and Fees:

• Obtaining a permit is typically required for hosting a wedding in a park, especially if you plan to reserve a specific area. Permits are usually issued by the local parks department or the city's special events office.
• There may be a fee associated with obtaining a permit, which can vary from $20 to $200 or more, depending on the location and type of park. Some parks may also charge a separate application fee.
• In addition to the permit fee, there may be additional costs for equipment rental, insurance, and other services.

Time and Location:

• Most parks have designated wedding locations within their premises. It is important to select a location that is accessible for your guests and has the necessary facilities nearby, such as restrooms and parking areas.
• When choosing a time for your wedding, consider the position of the sun to ensure your guests are comfortable and not squinting into the sun during the ceremony.
• Be mindful of other events that may be taking place in the park at the same time to avoid disruptions.

Guest Count and Activities:

• Parks may have restrictions on the number of guests you can invite. Intimate weddings or elopements are generally better suited for parks due to space limitations and to minimise the impact on the natural environment.
• Some parks may have regulations regarding noise and time restrictions, alcohol consumption, and permissible activities. For example, some parks may not allow food distribution, trucks, or catering services.

Setup and Decorations:

• There may be restrictions on the type of setup and decorations allowed. For example, some parks may not permit certain types of furniture, arches, or other decorative items.
• If you plan to use amplified sound or a microphone, check with the park authorities beforehand to ensure there is an adequate power source.
• Be mindful of the impact of your decorations on the environment and follow "Leave No Trace" principles to minimise any damage to the natural surroundings.

Weather and Backup Plans:

• Always have a backup plan in case of unfavourable weather conditions. Some parks may have gazebos, band shells, or other covered areas that can be used in case of rain. Alternatively, consider renting a tent with prior approval from the park officials.
• Check the park's policy on refunds or cancellations due to bad weather, as these may vary.

It is important to thoroughly research the specific rules and regulations of the park you plan to host your wedding in, as these can vary greatly. Contact the relevant authorities and carefully review all the information before submitting your application.

Frequently asked questions