Rain Date Weddings: A Soaking-Wet Celebration

Planning an outdoor wedding? It's always a good idea to have a backup plan in case of rain. While you can't control the weather, you can take steps to ensure that your big day goes smoothly even if there's a downpour. From clear umbrellas to indoor venues, there are plenty of options to consider for your rain date. In this article, we'll explore the best tips and tricks for navigating a rainy wedding day, so you can be prepared and relaxed no matter what the forecast holds.

Communicate any changes to your guests via your wedding website or by word of mouth

While rain on your wedding day might not be ideal, it's important to keep your guests informed about any changes to your plans. Here are some tips on how to communicate these changes effectively:

Using Your Wedding Website

Your wedding website is a great way to keep your guests informed about any changes or updates to your wedding plans, especially if the changes are last-minute. You can add an "Update" or "Note to Our Guests" section to your website, or simply update the details in the main sections for any firm alterations. This is a convenient way to communicate with your guests without having to send a mass text or email.

Word of Mouth

If you don't have a wedding website or prefer a more personal approach, you can spread the news by word of mouth. This could be done through close friends and family, who can help inform other guests about the changes. However, this method might not be feasible for large weddings with many guests.

Be Clear and Concise

Whether you're using your wedding website or word of mouth, it's important to be clear and concise in your communication. Let your guests know exactly what has changed and what they can expect on the day. For example, if you're moving the ceremony indoors or to a different location, provide clear details about the new venue.

Inform Your Wedding Party and Suppliers

In addition to informing your guests, don't forget to keep your bridal party and all your on-the-day suppliers informed about your backup plans. They can help ensure that everything runs smoothly on the day, regardless of the weather.

Be Flexible

Remember that the weather is unpredictable, and it's okay to make changes to your plans. Flexibility is key, and it's important to go with the flow and adapt to whatever the day brings. Your guests will appreciate your positive attitude, and it will help ensure that your wedding day is still special and enjoyable for everyone.

Keep an Eye on the Weather

Check the weather forecast regularly, especially as your wedding day approaches. This will help you make informed decisions about any necessary changes to your plans. However, try not to obsess over the weather conditions, as this may only increase your stress levels.

By effectively communicating any changes to your guests, you can ensure that everyone is on the same page and prepared for your special day, regardless of the weather. Remember, a little rain won't ruin your big day!

Have a plan B, especially if your ceremony is outdoors

Planning an outdoor wedding is a priority for many couples. However, it's important to have a backup plan in case of unexpected weather or other disruptions. Here are some tips to help you prepare for your special day:

Start Planning Early

It's crucial to start thinking about a rain plan or backup option before choosing your wedding venue. When touring venues, ask the coordinator about their rain plan and whether they have an indoor or covered space available. If you're unhappy with a venue's rain plan, it might not be the right choice for you.

Consider an Indoor-Outdoor Plan

Some venues offer both indoor and outdoor options, such as golf courses and hotels. Reserving an extra space might incur additional costs, but it's worth it to ensure the comfort and warmth of you and your guests.

Backup Plans Are Flexible

Backup plans don't have to be all or nothing. If the rain is expected to start later in the evening, you can still hold your ceremony outdoors and then move indoors for the reception.

Tents as a Backup Option

One common backup option is to set up a tent on the grounds, providing coverage from the elements while still allowing you to enjoy the outdoor surroundings. Check with the venue about allowing tents and whether you need to work with specific vendors. Reserving a tent in advance is recommended, as they are in high demand and can be costly.

Set Aside a Bad-Weather Fund

If your backup plan includes additional expenses, such as a tent or other rentals, ensure you include this in your wedding budget, even if you're unsure whether you'll need it. Tents can cost thousands to tens of thousands of dollars, so having a discretionary fund is advisable.

Work with a Wedding Planner

A wedding planner can be a valuable asset in creating and executing your backup plan. They will help you decide whether to put your backup plan in motion based on the forecast and other factors.

Notify Your Vendor Team

If you decide to move forward with your outdoor wedding rain plan, ensure you notify all relevant vendors so everyone is on the same page. This includes vendors who will be affected by changes to the floor plan or those who may need extra setup time due to the change in plans.

Embrace the Weather

Remember, a little rain won't ruin your big day. With a well-prepared backup plan, you can embrace the romance of a rainy wedding. Umbrellas, rain boots, and cozy blankets can add personality and charm to your event.

Communicate with Your Guests

Inform your guests about the outdoor setting on your invitations and wedding website. This will help them prepare for the environment and dress appropriately. Let them know about any potential grass or gravel walking areas, so they can choose suitable footwear.

By following these tips and having a solid plan B, you can ensure that your outdoor wedding ceremony is a success, regardless of the weather.

Start planning early and decide on a rain plan before choosing a venue

Planning a wedding is stressful enough without the added worry of potential rain. But if you're dreaming of an outdoor wedding, it's always a good idea to have a backup plan in case of bad weather. Here are some tips to help you start planning early and decide on a rain plan before choosing your venue:

• Start planning early: Don't wait until the last minute to think about a rain plan. Consider the possibility of rain before you even choose your wedding venue and ask the venue coordinator to walk you through their rain plan. Some venues may have an indoor option or a covered outdoor space, while others may require you to bring in a tent. It's important to know what you're working with ahead of time so you can be prepared for any weather eventuality.
• Tour venues with outdoor space: When visiting potential venues, ask to see both Plan A (the outdoor space) and Plan B (the rain plan). This will help you ensure that you love both options and that you're comfortable with the venue's rain plan. If you're unhappy with their rain plan, that venue might not be the right choice for you.
• Consider the cost of a tent: Tents can be expensive, especially if you need to rent one last minute. If you're considering a venue that requires you to bring in a tent, factor that cost into your budget. You may also want to look into reserving a tent in advance, even if you end up not needing it.
• Ask about backup rain locations: If you're considering a venue with both indoor and outdoor options, make sure to ask about their backup rain locations. Find out if these spaces are conducive to your wedding design and experience before making a decision. You want to make sure that your wedding vision can still be achieved, even if it rains.
• Finalize a backup plan: Even if rain is just a possibility, it's important to have a Plan B in place. Work with your wedding planner to develop a strategy that prevents any major interruptions to your vision. This might include moving your event to a tent or an indoor space. Having a backup plan will not only ease your anxiety but also allow your event partners to do their jobs without hesitation.
• Communicate with your vendors: If rain is looking likely, communicate this to your vendors as early as possible. Work closely with your wedding planner and vendors to make any necessary adjustments and ensure that your vision can still be executed within the rain plan. Remember that your vendors are professionals and are experienced in adjusting to last-minute changes.

Remember, even if it does rain on your wedding day, it's not the end of the world. With a little flexibility and a positive attitude, you can still have a magical and memorable celebration. So start planning early, decide on a rain plan, and rest assured that you're prepared for any weather eventuality.

Consider the cost of a tent or moving your wedding indoors

If you're planning an outdoor wedding, it's important to consider the possibility of rain and have a backup plan in place. While you may be hoping for sunny skies, a little preparation will ensure that your big day goes smoothly, regardless of the weather. One option to consider is renting a tent or moving your wedding indoors. Here are some factors to keep in mind when making this decision:

Cost of Renting a Tent

The cost of renting a tent for your wedding can vary depending on several factors, including the size, style, and location. Tents can range in price from $500 to $20,000, with the average cost falling between $2,000 and $10,000 before labour and delivery. The type of tent you choose will also impact the cost, as pole tents are generally less expensive than frame tents but require staking into the ground and have centre poles. Clear top tents are a popular alternative to traditional white tents and usually don't cost much more. However, they can turn into a greenhouse if your event takes place during the daytime.

Additional Costs to Consider

When budgeting for a tent, don't forget to factor in the cost of extras such as lighting, heating or cooling, flooring, and walls. These additions can add up quickly, so it's important to consider your specific needs and the climate of your wedding location. For example, if you're getting married in a cooler climate, you'll likely need walls and heating, while a warmer climate may only require fans for cooling. A catering tent may also be necessary, depending on your catering arrangements.

Advantages of Moving Indoors

While renting a tent can provide coverage from the rain, it's important to consider the additional costs and logistics involved. Moving your wedding indoors can offer a more comfortable and controlled environment for you and your guests. It eliminates the need for extra rentals and reduces the risk of bad weather disrupting your special day. Additionally, you won't have to worry about the setup and breakdown time required for a tent, which can be significant.

Weighing Your Options

Ultimately, the decision to rent a tent or move your wedding indoors depends on your specific needs, budget, and preferences. If you're set on an outdoor wedding, renting a tent can be a great option, but it's important to be prepared for any additional costs and logistical challenges. On the other hand, moving your wedding indoors can provide a more predictable and comfortable environment, ensuring that your day goes smoothly, rain or shine.

Be flexible and embrace the weather

It's natural to want your wedding day to be perfect, but sometimes Mother Nature has other plans. While you can't control the weather, you can control how you respond to it. Here are some tips to help you embrace the weather, whatever it may be, and ensure your special day is memorable for all the right reasons.

Keep a positive attitude

It's easy to get stressed or disappointed if the weather doesn't cooperate on your wedding day. But remember, a little rain won't ruin your day unless you let it. Adopting a flexible mindset and maintaining a positive attitude will help you and your guests enjoy the day, no matter what. As wedding photographer Kristen Weaver advises, "Your attitude is everything. So enjoy the day no matter what you're given."

Prepare in advance

While you can't predict the weather with 100% accuracy, you can prepare for potential bad weather. If rain is in the forecast, bring umbrellas, raincoats, and hiking boots. If it's going to be cold, provide hand warmers, blankets, and hot drinks. For extreme heat, make sure you have plenty of water, sunscreen, and fans. Communicate with your guests in advance so they can also come prepared.

Be adaptable

If the weather takes a turn for the worse, be prepared to make last-minute adjustments to your plans. This might include changing the timing of the ceremony, moving to a backup indoor venue, or setting up a tent. A good wedding planner will be able to help you make these decisions and ensure a smooth transition.

Embrace the photo opportunities

A rainy wedding day can actually provide some unique and intimate photo opportunities. Use the rain to your advantage and capture some memorable moments with your bridal party, holding colourful umbrellas and wearing rain boots. As photographer Kate Cohen says, "Leaning into the moody nature of a rainstorm can make for some seriously gorgeous and intimate photos."

Focus on the love

At the end of the day, your wedding is about celebrating your love and commitment to your partner. As event designer Eva Clark says, "The love that brought you together is designed to weather the worst of storms." So, even if the weather doesn't cooperate, remember that your special day is about the love you share, and nothing can take that away.

Frequently asked questions